How do you follow up with the interviewer after sending a thank-you note?

2 Address the interviewer properly

The first step in writing a thank you note is to address the interviewer by their name and title. If you are not sure how to spell or pronounce their name, you can check their email signature, business card, or LinkedIn profile. You can also use a salutation like "Dear Mr./Ms./Dr." followed by their last name, or "Hello" followed by their first name if the interview was more casual. Avoid using generic or informal greetings like "Hi there" or "Hey".

3 Express your gratitude and interest

The main purpose of a thank you note is to thank the interviewer for their time and consideration, and to restate your interest in the job and the company. You can start by mentioning the date and location of the interview, and the position you applied for. Then, you can express your gratitude for the opportunity to learn more about the role and the organization, and compliment the interviewer on their professionalism, expertise, or insights. Next, you can reaffirm your enthusiasm and fit for the position, and explain why you are excited to work with them.

4 Highlight your strengths and qualifications

Another goal of a thank you note is to remind the interviewer of your strengths and qualifications, and to address any gaps or concerns that may have arisen during the interview. You can do this by summarizing your main skills, achievements, or experiences that are relevant to the job, and providing specific examples or details that demonstrate your value. You can also mention any points that you forgot to bring up or that you want to clarify or elaborate on, and show how they make you a better candidate.

5 End with a call to action and a sign-off

The final step in writing a thank you note is to end with a call to action and a sign-off. A call to action is a statement that invites the interviewer to take the next step in the hiring process, such as contacting you for a second interview, sending you more information, or letting you know their decision. You can also express your availability and eagerness to hear from them, and ask them if they have any questions or need any additional information from you. A sign-off is a courteous and respectful way to close your note, such as "Sincerely", "Best regards", or "Thank you again". Don't forget to include your full name and contact details.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?