What are the best software tools for managing deadlines?

Managing deadlines is a crucial skill for any business strategy, whether you are working on a project, a product, or a service. Deadlines help you prioritize, plan, and execute your tasks efficiently and effectively. However, managing deadlines can also be challenging, especially when you have multiple or complex projects, changing requirements, or unexpected issues. That's why you need some software tools to help you keep track of your deadlines, communicate with your team, and monitor your progress. In this article, we will introduce you to some of the best software tools for managing deadlines and explain how they can benefit your business strategy.

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1 Gantt Charts

A Gantt chart is a visual tool that shows you the timeline of your project, the dependencies between tasks, and the status of each task. You can use a Gantt chart to plan your project, assign resources, estimate durations, and track changes. A Gantt chart can also help you identify potential risks, bottlenecks, and delays that might affect your deadlines. There are many software tools that offer Gantt chart functionality, such as Microsoft Project, Smartsheet, or Trello.

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Jim Jacob Joy

Strategic Account Manager | Customer Success | SaaS Expert | Driving Client Success & Growth
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Use of Gantt charts can help manage project execution better. It helps you identify different stages of the project, assign ownership to each stage, estimate durations and also track the status of each task. This would help you identify potential risks and delays, which would help you plan things in better ways to avoid bottlenecks. I have used Office Timeline and found it to be very useful.

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2 Kanban Boards

A Kanban board is a simple tool that shows you the workflow of your project, the stages of each task, and the limits of each stage. You can use a Kanban board to organize your tasks, visualize your progress, and optimize your efficiency. A Kanban board can also help you manage your priorities, balance your workload, and collaborate with your team. Some software tools that provide Kanban board features are Asana, Jira, or Notion.

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3 Calendar Apps

A calendar app is a basic tool that shows you the dates and times of your deadlines, events, and appointments. You can use a calendar app to schedule your tasks, set reminders, and sync with other devices. A calendar app can also help you manage your time, avoid conflicts, and integrate with other tools. Some popular calendar apps are Google Calendar, Outlook, or Calendly.

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Mikus Krams

Founder at Trace.Space
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The best way to use a calendar to meed deadlines is by putting a meeting during which the responsible party will deliver their work. Can be a short meeting, but it holds the person accountable if other depend on them for the outcome.

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Jim Jacob Joy

Strategic Account Manager | Customer Success | SaaS Expert | Driving Client Success & Growth
(edited)
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Whenever there is a requirement for a collaborative effort or need someone to work on a certain task, I send out a calendar invite with the agenda tagging the person. This holds the other person accountable for the task to be done, have a record for the task allocation and most importantly allocates time for task so that one doesn’t miss it. In my opinion, this is the best way to use calendar app for task management.

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4 Task Management Apps

A task management app is a versatile tool that shows you the details and actions of your tasks, the categories and labels of your tasks, and the feedback and updates of your tasks. You can use a task management app to create, edit, and complete your tasks, assign roles and responsibilities, and track your performance. A task management app can also help you communicate with your team, share files and documents, and automate workflows. Some examples of task management apps are Todoist, Wrike, or Basecamp.

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Jim Jacob Joy

Strategic Account Manager | Customer Success | SaaS Expert | Driving Client Success & Growth
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The best one I have used so far is Trello, it’s easy to use and serves the purpose. It helps manage action plans and tasks efficiently. I have also used CSPs like Smartkarrot which helps to automate tasks, assign tasks and track them efficiently. Selection of the app should be based on the what part of task management you are trying to solve.

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5 Time Tracking Apps

A time tracking app is a useful tool that shows you the duration and quality of your work, the productivity and profitability of your work, and the insights and reports of your work. You can use a time tracking app to measure your time, monitor your activities, and analyze your data. A time tracking app can also help you improve your focus, optimize your budget, and invoice your clients. Some of the best time tracking apps are Toggl, Harvest, or Clockify.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Mikus Krams

Founder at Trace.Space
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The best way to meet deadlines is to set them. Be ambitious and realistic. Revisit deadlines on weekly calls to see if people are on track and try to unblock them if needed.

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What are the best software tools for managing deadlines?

1

2

3

4

5

6

1 Gantt Charts

2 Kanban Boards

3 Calendar Apps

4 Task Management Apps

5 Time Tracking Apps

6 Here’s what else to consider

Business Strategy

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What are the best software tools for managing deadlines?

1

2

3

4

5

6

1 Gantt Charts

2 Kanban Boards

3 Calendar Apps

4 Task Management Apps

5 Time Tracking Apps

6 Here’s what else to consider

Business Strategy

Rate this article

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