What do you do if strategic thinking and decision making become a challenge in live events?

When it comes to live events, strategic thinking and decision making are crucial for success. However, even the most seasoned event planners can face challenges that test their abilities in these areas. Whether you're dealing with unexpected issues or simply finding it hard to maintain a clear head under pressure, there are strategies you can employ to navigate these difficulties and ensure your event runs smoothly.

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1 Assess Quickly

In the fast-paced environment of live events, you must assess situations quickly to make informed decisions. This means identifying the core of the problem without getting bogged down by its complexities. Take a step back, look at the big picture, and prioritize issues based on their impact on the event. It's important to keep your cool and not let the pressure cloud your judgement. By focusing on what's most critical, you can allocate your resources efficiently and address problems before they escalate.

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Renata Fontes

Executive Assistant CLevel ACEA®&MDA| Professional of 2022 |Founder: ReSecretariar ⏳| Planner®& Coach|Linkedin Creator
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It's so important to antecipate problems, and be careful about the time another important topic to consider as: Assess Quickly, Gather Input,Prioritize Tasks,Stay Flexible and Use Technology

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2 Gather Input

You don't have to face challenges alone. Gathering input from your team can provide fresh perspectives and innovative solutions. Encourage open communication and create an environment where everyone feels comfortable sharing their ideas. This collaborative approach can lead to more well-rounded decision making and can often reveal options you might not have considered on your own. Remember, a problem shared is a problem halved; tap into the collective intelligence of your team to overcome obstacles.

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3 Prioritize Tasks

When overwhelmed with decisions, it's essential to prioritize tasks effectively. Start by distinguishing between what's urgent and what's important, and tackle the tasks that will have the most significant impact first. This helps to manage your workload and ensures that you're not wasting time on low-priority items when critical issues need attention. A clear prioritization strategy will help keep the event on track and prevent small problems from turning into big ones.

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Renata Fontes

Executive Assistant CLevel ACEA®&MDA| Professional of 2022 |Founder: ReSecretariar ⏳| Planner®& Coach|Linkedin Creator
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It's so important to antecipate problems, and be careful about the time another important topic to consider as: Assess Quickly, Gather Input,Prioritize Tasks,Stay Flexible, Use Technology, reflect and learn

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4 Stay Flexible

Flexibility is a key trait for any event planner facing decision-making challenges. The ability to adapt to changing circumstances and pivot your strategy accordingly is vital. This might mean rethinking your agenda, altering your setup, or even postponing certain activities. Staying flexible allows you to respond effectively to any situation, ensuring that your event remains dynamic and engaging, even when facing unexpected hurdles.

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Renata Fontes

Executive Assistant CLevel ACEA®&MDA| Professional of 2022 |Founder: ReSecretariar ⏳| Planner®& Coach|Linkedin Creator
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It's so important to antecipate problems, and be careful about the time another important topic to consider as: Assess Quickly, Gather Input,Prioritize Tasks,Stay Flexible, work in group, learn something, Use Technology, reflect and learn

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Stan Kruss

Exhibit Stands Proven to Win Customers. | CEO at Expo Centric | I built Australia's leading exhibition stand company from 15 years of industry excellence. | Immerse your customers with experiential trade shows.
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Always come back to the brief. Ask yourself what problems are we solving. Focusing there will remove the noise and help with decision-making.

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5 Use Technology

Leverage technology to streamline decision-making processes. Various tools can help you stay organized, from project management software to communication platforms. These can provide real-time updates, facilitate collaboration, and help you keep track of all moving parts of your event. By using technology effectively, you can reduce the cognitive load of keeping everything in your head and free up mental space for strategic thinking.

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Renata Fontes

Executive Assistant CLevel ACEA®&MDA| Professional of 2022 |Founder: ReSecretariar ⏳| Planner®& Coach|Linkedin Creator
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It's so important to antecipate problems, and be careful about the time another important topic to consider as: Networking, improve your skills, ,Prioritize Tasks,Stay Flexible, work in group, learn something, Use Technology, reflect and learn

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6 Reflect and Learn

After the event, take time to reflect on what went well and what didn't. This reflection is a critical step in improving your strategic thinking and decision-making skills. Analyze the challenges you faced and how you addressed them, considering what you could do differently next time. Learning from each event will build your experience and confidence, making you better equipped to handle future challenges in live events.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if strategic thinking and decision making become a challenge in live events?

1

2

3

4

5

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1 Assess Quickly

2 Gather Input

3 Prioritize Tasks

4 Stay Flexible

5 Use Technology

6 Reflect and Learn

7 Here’s what else to consider

Live Events

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What do you do if strategic thinking and decision making become a challenge in live events?

1

2

3

4

5

6

7

1 Assess Quickly

2 Gather Input

3 Prioritize Tasks

4 Stay Flexible

5 Use Technology

6 Reflect and Learn

7 Here’s what else to consider

Live Events

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