What do you do if your deadlines are slipping and you need help staying organized?

Assessing reality is an essential skill for any successful coach. As we guide our clients towards their goals, it's important to have a clear understanding of their current situation, challenges, and opportunities. "Coaching is all about bringing out the best in individuals and achieving their full potential. It's time to take a step back and evaluate if your coaching methods are truly effective.You must utilize the right tools and techniques to empower your clients.

As a precursor assessing the situation, it may be beneficial to take a pause and clear your own mind. Do something that restores you, even if briefly. Our perceptions can be clouded by stress thereby reducing our effectiveness.

One thing which I always do to keep a track of the timeline is - Reverse Planning. I list out the sequential tasks in the reverse order starting from the attainment of the goal. In the worst case condition where I see the deadlines slipping because of something or the other, I would do the following: -Take a stock at the moment - What has been done and what are left to be done. -Make a priority list of the pending jobs. -Assign tasks to individuals and teams with stiff deadlines with some buffer. -Keep ready a back up contingency plan. -Introduce some tools to speed up the progress. -Try to reduce the obstacles and interruptions faster. -Manually involve with people to motivate and inspire them. -Keep the client updated on the progress.

La delegación efectiva de tareas implica asignar responsabilidades de manera estratégica para lograr los objetivos de manera eficiente. Es fundamental identificar las tareas adecuadas y seleccionar a las personas más idóneas para llevarlas a cabo. La comunicación clara y la definición de expectativas son clave para garantizar que el colaborador comprenda completamente lo que se espera de él. Proporcionar orientación y retroalimentación constructiva a lo largo del proceso ayuda a mejorar el desempeño y fomenta el crecimiento profesional. Delegar implica confiar en las habilidades de tu equipo y permitirles tomar decisiones de manera autónoma, mientras estás disponible para brindar apoyo si es necesario.

Sometimes, the real issue isn't a lack of effort - it's a lack of clarity. We get so caught up in the day-to-day grind that we lose sight of the bigger picture. We start prioritizing the urgent over the important, and that's when things unravel. Instead of just trying to work faster, take a moment to ask yourself: what's the one thing I could do right now that would have the biggest impact? Is it tackling that project you've been putting off, having a tough conversation, or is it simply taking an hour to clear your head and come back with fresh eyes? Sometimes the smartest thing you can do is hit the pause button and reevaluate your approach. It might feel counterintuitive, but a little strategic thinking can go a long way.

Bei der Priorisierung kann es Sinn machen, die ABC-Analyse in Verbindung mit dem Pareto-Prinzip anzuwenden: Die verschiedenen Aufgaben werden zunächst klassifiziert: 👉A-Kategorie: Enthält die wichtigsten Aufgaben (ca. 20 %), die den größten Ertrag oder Erfolg generieren. 👉 B-Kategorie: Enthält mittelwichtige Aufgaben (ca. 30 %), die einen moderaten Ertrag oder Erfolg bringen. 👉 C-Kategorie: Enthält weniger wichtige Aufgaben (ca. 50 %), die den geringsten Ertrag oder Erfolg haben. Nach dem Pareto Prinzip identifiziert man die Zeitfresser, die aber unter dem Strich kaum Mehrwert liefern und konzentriert sich auf die Aufgaben, die einen Großteil des Ertrags oder Erfolgs bringen.

As a coache, it's our responsibility to guide our clients towards achieving their goals and to unlock their full potential. But before we can do that, we must first assess their current reality. Assessing reality allows us to gain a deep understanding of our clients' strengths, weaknesses, and the obstacles they face. This enables us to tailor our coaching approach and prioritize the areas that need the most attention. By prioritizing in coaching after assessing reality, we can create a clear roadmap for our clients, leading them towards success and growth. It's a crucial step in the coaching process that cannot be overlooked.

When deadlines are slipping, refocus on priorities! Assess the situation, identify critical tasks, and categorize them by urgency and importance. Use the Eisenhower Matrix to prioritize: - Urgent & important (first focus) - Important but not urgent - Urgent but not important - Not urgent or important By prioritizing effectively, manage time efficiently, meet deadlines, and reduce stress!

I've noticed a lot of my clients struggle with prioritization, and I think it often comes down to avoidance. Prioritizing means making tough choices - admitting that some things are more important than others. It also often requires setting boundaries, which can be scary, especially when you're trying to prove yourself at work. But if you don't prioritize and set those boundaries, eventually, your work is going to suffer. And then, instead of having a proactive conversation with your boss about managing your workload, you're going to be in the hot seat explaining why you missed your targets.

I touched on this in previous section called ASSESSING REALITY, but it’s the color coding that helps me prioritize because anything “client service related” has a separate color. A second color is marketing activities, (social media, networkings, etc) because you want to treat these like appointments. Follow ups would be the third, which is the result of the marketing. If you’re not following up, what’s the point, right? And finally, last but not least, personal because we all need that focus on ourselves, especially when running a business. It’s just one more way to make us a priority in the process! Again, I show you how to set this all up in a free training called “Rev the Revenue” Just DM for the link!

Delegation is a crucial skill for effective time management and productivity! When you delegate tasks, you: - Free up time for high-priority tasks - Develop the skills and abilities of others - Increase productivity and efficiency - Reduce stress and workload - Build trust and empowerment with team members To delegate effectively: - Identify tasks that can be delegated - Choose the right person for the task - Clearly communicate expectations and deadlines - Provide necessary resources and support - Monitor progress and provide feedback By delegating tasks, you can focus on high-leverage activities, develop your team, and achieve more!

When deadlines start slipping and things get chaotic, it's time to call in reinforcements and delegate. Take a breath and prioritize tasks—figure out what's urgent and what can be passed on. Pick team members you trust and who can handle the job. Chat with them, lay out expectations clearly, and set realistic deadlines. Keep the lines of communication open for updates and support. And don't forget to check in regularly to tweak the plan if needed. Delegating smartly not only saves your sanity but also builds stronger teamwork.

When overwhelmed as an individual contributor, it may seem like there’s no room to delegate tasks, especially if your colleagues are equally busy. Here’s a succinct plan: 1. Assess and Communicate: Honestly evaluate what you can manage and communicate your needs clearly to your manager and team. Specify the exact support you need to meet deadlines. 2. Trust and Reciprocity: Remember, successful delegation relies on mutual trust and support. Be transparent and ready to assist others in similar situations, building a foundation of reciprocal help. By embracing openness and teamwork, you can effectively manage your responsibilities and help maintain team efficiency even under tight deadlines.

❗Delegieren ist nicht dazu gedacht, nur dann zum Einsatz zu kommen, wenn es zu zeitlichen Engpässen kommt.❗ Es ist ein ständiger Prozess, zu prüfen, welche Aufgaben man wem in welcher Rolle überlassen kann. Man muss dann alle dafür notwendigen Voraussetzungen schaffen und die jeweilige Person auch zur Erfüllung dieser Aufgabe befähigen. Hierzu gehört auch das Definieren von Rückfall- und Vertretungsszenarien.

Being on the edge of missing a deadline my focus is on how to deliver the task within the timeframe. I'd delegate tasks to people who are likely to jump in with fresh approaches and execute what I'm currently struggling with. As a next step I'd evaluate the reality to check what went wrong and try to prevent it next time by applying progression in the analyzing phase.

We understand the importance of time management and efficiency. Automating tasks to utilizing technology, we need to find the ways to save time and energy while still providing top-notch coaching services. That's why I'm thrilled to share that I've found a game-changing solution to streamline the coaching process. With that new tool, I've been able to streamline my coaching sessions, making them more efficient and effective for my clients. This has not only saved me time but has also resulted in better outcomes for my clients. I highly recommend the tools to all my fellow coaches who are looking to elevate their and provide exceptional value to their clients. Trust me, your clients will thank you

Am besten verschafft man sich zunächst über eine sogenannte "Landkarte" einen Überblick über seine Prozesse. Dann sollte man sich mit seinen jeweiligen Abläufen auseinander setzen und sich folgende Fragen stellen: 👉 Welche Prozesse kann man standardisieren? (Entsprechende Strukturen und Vorlagen schaffen) 👉 Welche lassen sich technisch unterstützen oder automatisieren? (Geeignete Tools evaluieren) 👉 Welche Aufgaben lassen sich auch delegieren, bzw. extern vergeben? (Das sind oft die Aufgaben, die einem selbst nicht so liegen und davon abhalten, sich auf das Wesentliche zu konzentrieren) 👉Welche Aufgaben kann man einfach auch weglassen oder kürzen? (Nutzen-Aufwand analysieren)

Streamlining processes is key, but it takes courage to step back and really examine what's not working. It's like decluttering your house - it feels overwhelming, but it's necessary if you want to flourish. Look for time-wasters, redundancies, outdated systems, and opportunities for automation. It might feel risky to question the status quo, but the payoff in efficiency and meeting deadlines is worth it. Lately, I've been exploring using AI plus automation for work tasks, and it's shocking how much more efficient and effective I've become at certain routinized tasks.

Streamlining processes is essential for any growing business. It helps cut down on team costs, free up time for higher level work, and maintain the work-life balance we all strive for. I ask my clients to keep a time study for a week to identify areas in their day that can be streamlined and automated. I ask them to have their staff do the same thing so we can identify inefficiencies in their work. I am typically able to save my clients 20% or more in team costs and reduce errors by over 40% when we automate their internal processes, create templates and streamline things.

Fourthly, creating a schedule or routine can help maintain productivity and focus. This may include setting aside specific times for focused work, taking breaks to recharge, and establishing routines for daily activities such as exercise or meal planning. A consistent schedule can help reduce distractions and improve overall efficiency.

Un outil - à la fois simple et très efficace - à utiliser systématiquement pour mieux tenir son planning, consiste à se fixer des dates butoirs. Les solutions les plus simples sont parfois les meilleures, et le suivi est la clé d'une exécution qui respecte les délais. Raisonner avec des dates de réalisation à court terme permet de cadencer son travail et de se montrer performant sur une période donnée. La qualité du reporting tient au découpage des actions à mener en mini-actions plus faciles à suivre à court terme.

This is where you want to let LET TECH DO THE HEAVY LIFTING please! We have so much coming at us, especially in the entrepreneur space. So what you don’t want is to be spending time on the wrong things. I say this because I do write a lot. But I also use tech a lot. So when to use what? Great question! Lol When in the creative space, imagining, visualizing, and the thoughts are coming so fast, I write ✍🏽 - on sticky notes, daily or weekly planners, my hand (just joking 🙃 lol) But when I’m serious about getting it done? Those notes go into tech of some kind: calendars, CRM, client portal, task apps, etc. This also frees my mind to create even more. I give tips in the previous sections: ASSESSING REALITY and PRIORITIZING TASKS.

Scrum is an agile methodology based on principles of transparency, inspection, and adaptation, with a focus on increasing efficiency, collaboration, and value delivery. Executives can benefit from Scrum in several ways. It provides clear visibility into project or demand progress, enabling leaders to closely monitor team work and make informed decisions based on concrete data. It also fosters collaboration and communication among team members, facilitating agile problem identification and resolution. This helps executives create a more productive and results-focused work environment.

Lastly, seeking external help or resources can be beneficial when facing tight deadlines. This may include hiring freelancers or consultants, collaborating with colleagues or peers, or utilizing online tools and resources such as templates or calendars. Effective time management and communication are key when seeking external help to ensure that deadlines are met without compromising quality.

This reminds me of Covey's "sharpening the saw" habit. If you don't take time to reflect and refine, you'll never make those breakthrough improvements. You'll just keep grinding away, working harder and harder, until eventually, something snaps. And usually, it's you. Making reflection a regular practice is like preventative maintenance for your productivity. It's not always easy to step back when you're in the thick of it, but it's essential if you want to stay sharp and avoid burnout in the long run.

Der kontinuierliche Verbesserungszyklus ist nicht nur ein grundlegendes Prinzip im Coaching, sondern auch im Prozess- oder Lean Management. Wichtig ist, dass die Erkenntnisse auch die Optimierung der Prozesse nach sich ziehen. Der PDCA-Zyklus (Plan👉Do👉Check👉Act) ist hierbei eine bewährte Methode zur systematischen Verbesserung. Eine regelmäßige Reflektion berücksichtigt auch die Änderung von Rahmenbedingungen und Einflussfaktoren. Nicht alles, was irgendwann einmal gut funktioniert hat, ist auch heute die beste Option.

La tempête est passée ? Attention à ne pas laisser la procrastination gagner le prochain round ! Quels outils ont permis de mieux vous organiser ? Gardez-les ! Quelles modalités de travail vous ont fait gagner du temps ? Conservez un rendez-vous de 30 minutes libre chaque semaine, pour dresser la liste des avancées et anticiper les ajustements des jours à venir. Et dès que cela est possible : déléguez ! (mais sans surcharger, il ne s'agit pas de faire porter aux autres ce que vous n'avez pas eu le temps de faire, mais ce qu'ils feront mieux que vous, dans les délais utiles ou ce que vous leur déléguez en vue de leur permettre de monter en compétences : c'est cela l'amélioration continue en entreprise !

Reflexion ist ein kritischer Prozess des Nachdenkens, der uns ermöglicht, über unsere Erfahrungen nachzudenken, sie zu analysieren und daraus zu lernen. Ein wesentlicher Bestandteil der Reflexion ist die persönliche Entwicklung, unabhängig von Projekten. Reflexion ermöglicht es uns, unser eigenes Verhalten und unsere Entscheidungen zu überdenken. Indem wir über unsere Handlungen und deren Auswirkungen nachdenken, können wir ein tieferes Verständnis für uns selbst entwickeln und unser Selbstbewusstsein stärken. Dies kann zu einer besseren Selbstregulierung und zu persönlichem Wachstum führen.

In the face of looming deadlines, it's crucial to stay calm. Look at your workload with fresh eyes—could some tasks be merged or simplified? Reach out for support; a fresh perspective can spark new solutions. Embrace technology—apps and software might offer unexpected efficiencies. And remember, it's about progress, not perfection. Keep moving forward, step by step, and you'll cross the finish line. 🏁✨

Don't panic! Review the definition of success for each of the targets. Reassess the, and your, priorities. Clarify available or required resourcing Reset deliverables by eg scope, size, time. Work with and support both your own team and your own personal support network, coach or mentor. Communicate effectively with the sponsors and push back where necessary (eg the 5 why's). Remain calm, controlled and professional. Smile :)

If you're up against a deadline and find yourself struggling, don't hesitate to ask for help. There's no shame in seeking assistance; in fact, your honesty is likely to be appreciated by your boss and colleagues. They can offer the support you need to overcome the challenge. The key is to act quickly—the earlier you ask for help, the more time you have to address the issue effectively. Prompt action not only alleviates stress but also demonstrates your proactive attitude and commitment to meeting your obligations.

Everything can feel urgent and the urgency can create panic, Eisenhower Matrix can be a useful strategy to reevaluate priorities and assign appropriate urgency levels to each task and have a clear overview of the tasks that require immediate attention.