Last updated on Aug 31, 2024

What are the key trends and innovations in content storage optimization for ECM?

Content storage optimization is a crucial aspect of enterprise content management (ECM), as it affects the performance, security, and scalability of your content repositories. However, optimizing content storage is not a one-size-fits-all solution, as different types of content have different storage requirements and challenges. In this article, we will explore some of the key trends and innovations in content storage optimization for ECM, and how they can help you manage your content more efficiently and effectively.

Key takeaways from this article

Embrace cloud-based storage:

Leveraging services like Amazon S3 or Google Cloud Storage can cut costs and boost flexibility. Integrate with other cloud tools for enhanced encryption, compression, and lifecycle management.### *Utilize content federation:Tools such as Alfresco Content Services allow access to content across multiple locations without duplication. This unified approach reduces storage costs and enhances content discovery.

This summary is powered by AI and these experts

Kuah Ann Thye

IBM Business Automation - Workflow…

1 Cloud-based storage

One of the most prominent trends in content storage optimization is the adoption of cloud-based storage solutions, such as Amazon S3, Microsoft Azure Blob Storage, or Google Cloud Storage. Cloud-based storage offers several advantages for ECM, such as lower costs, higher availability, greater flexibility, and easier integration with other cloud services. Cloud-based storage also enables you to leverage the features and capabilities of the cloud provider, such as encryption, compression, deduplication, tiering, and lifecycle management, to optimize your content storage according to your business needs and policies.

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Matthew Jama
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Embracing cloud-based storage solutions is like moving from a cramped, outdated barn to a spacious, modern storehouse that offers limitless possibilities. Much like how Jesus spoke of new wineskins for new wine, cloud storage allows your content to thrive in a flexible, scalable environment. Solutions like Amazon S3, Microsoft Azure Blob Storage, or Google Cloud Storage provide cost-efficiency, high availability, and seamless integration with other cloud services. Additionally, these platforms offer advanced features like encryption, compression, and lifecycle management, ensuring your content is secure, optimized, and managed according to your business needs.

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2 Content federation

Another trend in content storage optimization is content federation, which is the ability to access and manage content from multiple sources and locations, without having to move or duplicate it. Content federation allows you to create a unified view of your content, regardless of where it is stored, and apply consistent metadata, security, and governance rules across your content repositories. Content federation also helps you avoid data silos, reduce storage costs, and improve content discovery and reuse. Some examples of content federation solutions are Alfresco Content Services, IBM Content Navigator, or OpenText Content Services.

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Matthew Jama
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Embracing content federation is akin to having a shepherd who can seamlessly manage and guide a flock from multiple pastures, without herding them into a single pen. Just as Jesus united diverse groups with a consistent message, content federation unifies access to content across various sources and locations. This approach, seen in solutions like Alfresco Content Services, IBM Content Navigator, or OpenText Content Services, allows for consistent application of metadata, security, and governance. It eliminates data silos, reduces storage costs, and enhances content discovery and reuse, providing a cohesive, efficient content management experience.

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Amila Hendahewa ☁

Head of Digital Business Automation @ N-able | Driving Digital Transformation and Process Excellence
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Content federation can also be effectively used in personal content management. An individual can use content federation tools to integrate storage available from multiple vendors such as Google, Box, Onedrive etc. By federating various storage services, individuals can access their content from a single interface, irrespective of which service it resides on. This is particularly useful for managing large photo libraries spread across different storage providers.

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3 Content intelligence

Content intelligence is the application of artificial intelligence (AI) and machine learning (ML) to analyze, classify, and enrich your content, and to provide insights and recommendations for content storage optimization. Content intelligence can help you identify and eliminate redundant, obsolete, or trivial (ROT) content, and free up valuable storage space. Content intelligence can also help you automate content categorization, tagging, and retention, and optimize your storage tiers and policies based on the value, usage, and compliance of your content. Some examples of content intelligence solutions are M-Files Intelligent Metadata Layer, Box Skills, or Hyland Brainware.

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4 Content streaming

Content streaming is the technique of delivering content to the end-user in small chunks or segments, rather than downloading the entire file at once. Content streaming can improve the user experience and performance of your ECM system, especially for large or media-rich content, such as videos, images, or audio files. Content streaming can also reduce the bandwidth and storage consumption of your content, as you only need to store and transmit the segments that are requested by the user. Some examples of content streaming solutions are Kaltura Video Platform, Cloudinary, or Brightcove.

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5 Content virtualization

Content virtualization is the process of creating a logical layer of abstraction between your content and your physical storage devices, and presenting your content as a single resource that can be accessed and manipulated by your ECM system. Content virtualization can help you optimize your content storage by enabling you to dynamically allocate, resize, and relocate your storage resources according to the demand and performance of your content. Content virtualization can also help you simplify your content management and administration, as you do not need to worry about the underlying storage infrastructure and configuration. Some examples of content virtualization solutions are DataCore SANsymphony, Hitachi Content Platform, or NetApp ONTAP.

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Kuah Ann Thye

IBM Business Automation - Workflow , Business Rules, Content Management, Record Management, Robotic Process, Capture, Process Mining, Process Discovery and Mining Exec APAC
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Beyond the infrastructure, the power of the ecm capabilities to support roles based access control, redaction , privacy , high Securities and ease of use for hundreds of native viewers are key to enterprise scale usage . Here at IBM we we pleased to have a 35 years of proud heritage . And looking beyond the AI era we can help you leveraged your enterprise content with your favourite LLMs

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Amila Hendahewa ☁

Head of Digital Business Automation @ N-able | Driving Digital Transformation and Process Excellence
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Virtualized storage systems are also capable of advanced disaster recovery features, such as snapshots and replication, which enhance data protection and recovery capabilities.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Santosh Shankergowda

Technology & Product Leader @ Amazon | University of Chicago Booth School of Business
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I personally think these concepts have been around for quite sometime and have pretty much the default standards now. I don’t know who your audience is but it would be great to bring in language models like chatgpt and how that changes the storage needs. Language models have changed the way content is being produced tagged and stored and that is way it is going to be

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What are the key trends and innovations in content storage optimization for ECM?

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1 Cloud-based storage

2 Content federation

3 Content intelligence

4 Content streaming

5 Content virtualization

6 Here’s what else to consider

Enterprise Content Management

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