What are the secrets to great time management?

1 Set SMART goals

The first step to great time management is to set clear and realistic goals that align with your vision and values. A useful framework to follow is the SMART criteria, which stands for Specific, Measurable, Achievable, Relevant, and Time-bound. SMART goals help you focus on what matters, track your progress, and adjust your actions as needed.

2 Use the Eisenhower matrix

The Eisenhower matrix is a tool that can help you prioritize your tasks based on their urgency and importance. The matrix divides your tasks into four quadrants: do, decide, delegate, and delete. Do the tasks that are urgent and important first, then decide when to do the tasks that are important but not urgent. Delegate the tasks that are urgent but not important to someone else, and delete the tasks that are neither urgent nor important.

3 Apply the Pareto principle

The Pareto principle, also known as the 80/20 rule, states that 80% of the results come from 20% of the efforts. This means that you should focus on the tasks that have the most impact and value, and eliminate or minimize the tasks that have low or no return. By applying the Pareto principle, you can optimize your time and energy for the things that matter most.

4 Use a calendar and a to-do list

A calendar and a to-do list are essential tools for great time management. A calendar helps you schedule your appointments, meetings, deadlines, and events. A to-do list helps you organize your tasks, projects, and goals. You can use a paper or digital version, or a combination of both, depending on your preference and convenience. The key is to use them consistently and update them regularly.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?