You have a priceless manuscript collection. How can you protect it from theft?

2 Secure your premises

The second step to protect your manuscript collection is to secure your premises and storage areas. You need to install adequate locks, alarms, cameras, and sensors to deter and detect intruders. You should also limit and monitor access to your manuscripts, using keys, codes, cards, or biometrics. You should keep a record of who has access to your manuscripts, when, and for what purpose. You should also train your staff and volunteers on how to follow security procedures and report any suspicious activity.

3 Protect your manuscripts

The third step to protect your manuscript collection is to protect your manuscripts themselves. You need to use appropriate enclosures, such as boxes, folders, or cases, to prevent damage and conceal identity. You should also label and catalog your manuscripts, using unique identifiers, barcodes, or RFID tags. You should keep a detailed inventory of your manuscripts, including descriptions, images, and provenance. You should also digitize your manuscripts, if possible, to create backup copies and reduce handling.

4 Track your movements

The fourth step to protect your manuscript collection is to track your movements and transactions. You need to keep a log of all the movements of your manuscripts, such as loans, transfers, exhibitions, or repairs. You should also use secure transportation and packaging methods, such as courier services, tamper-proof containers, or GPS trackers. You should also verify the identity and credentials of the recipients and sign contracts or agreements that specify the terms and conditions of the transactions.

5 Update your policies

The fifth step to protect your manuscript collection is to update your policies and procedures. You need to review and revise your policies and procedures regularly, to reflect the changes in your collection, risks, and security systems. You should also communicate and enforce your policies and procedures to your staff, volunteers, partners, and patrons. You should also comply with the laws and regulations that apply to your collection, such as copyright, privacy, or export laws.

6 Join a network

The sixth step to protect your manuscript collection is to join a network of other librarians, archivists, or collectors who share your interests and concerns. You can benefit from the exchange of information, experience, and best practices on how to protect your manuscripts. You can also collaborate and cooperate on initiatives, such as education, advocacy, or recovery. You can also access resources and support, such as databases, alerts, or hotlines, that can help you prevent or respond to theft.