You need to track employee attendance. How can you do it more efficiently?

Um sistema baseado em nuvem é uma excelente alternativa para busca de monitoramento da produtividade dos colaboradores. Mas, o mais importante é ter uma relação de confiança e uma gestão baseada nas entregas. Os sistemas são eficientes, mas um time comprometido utiliza o sistema de maneira eficiente e se torna realmente uma equipe de alta performance.

A cloud based system is good, where linkage to everything related to time worked for a particular client, overtime, learning hours, volunteering hours, PTOs, engagement hours (team bonding activities), travel with a location jurisdiction and leave of absence are all tracked in a single place. It gives effective metrics for how time is utilised in what areas. Not limiting to that, payroll and PM have to be directly linked to this so there is an inherent discipline that’s built to fill this on a weekly basis. Additionally exit has to be tied to this and clearance should not be provided if the employee has not completed timesheet in the system. There has to be trainings during onboarding and on a regular basis to reiterate its importance.

Recentemente, tive a oportunidade de auxiliar um cliente na implementação de um sistema de ponto digital. Durante o processo de escolha, realizamos uma análise detalhada e concluímos que o sistema da Tangerino oferecia a melhor relação custo-benefício. Essa solução não apenas atendeu às necessidades do cliente, mas também resultou em uma significativa melhoria na usabilidade para os colaboradores. O resultado foi um cliente satisfeito com a escolha, e a implementação foi bem-sucedida, contribuindo para uma gestão mais eficiente da presença dos funcionários.

These days, managing things like time/labor, job costing, and PTO in anything other than a cloud based system is just asinine. There are plenty of SaaS products that are cheap, efficient, and accurate.

Considering the characteristics of the generation z workforce, should we still be concerned about attendance? In today's world, according to the changes in the attitudes of employees, especially the new generation, in my opinion, the focus should be removed from checking the presence of personnel in the office and focused on the work output. Perhaps one of the ways is to implement the agile system and define the key performance indicators and advance the backlogs to achieve short-term and long-term goals.

Biometric systems are fast and efficient. Employees can quickly scan their biometrics upon arrival, saving time compared to traditional methods like manual sign-ins or card swipes. Furthermore, biometric data is encrypted and stored securely. It's difficult to forge or replicate, enhancing data security and reducing the risk of unauthorized access to attendance records.

Biometric verifications (thumb scanner, eye scanner, etc) are a great way to prevent "buddy punches" (where one employee clocks in on behalf of another employee). I have also seem proximity badges work well (where an employee has a card that is unique to them that must be swiped at a kiosk).

In modern day Strategic Human Resource Management one of the key trends is the implementation of HR Information System solutions that help manage, coordinate and facilitate human capital at a click of a button, biometric systems that are linked to HRIS are therefore ideal to track and monitor employee attendance… in the most advanced platforms you may use the same integration to further monitor shift systems where your employees work on systematic shift work…

Biometric systems utilize unique physical characteristics such as fingerprints, facial recognition, or iris scans to verify employee identities accurately. By integrating biometric technology into attendance tracking systems, organizations can eliminate the risk of buddy punching or time theft, ensuring accurate records of employee attendance. Additionally, biometric authentication streamlines the clock-in and clock-out process, reducing administrative burdens associated with manual attendance tracking methods. This technology not only enhances security but also improves efficiency, providing a seamless and reliable solution for monitoring employee attendance with precision and reliability.

Biometric authentication is an effective way to secure digital devices and data. It provides a higher level of security and convenience than traditional authentication methods. However, it also has its disadvantages, such as privacy concerns, false positives and high cost for maintenance.

Self-service means giving your employees the ability to manage their own attendance records, such as clocking in and out, requesting time off, and viewing their schedules. This can reduce administrative burden for managers, increase accuracy and transparency of attendance data, and improve employee satisfaction and engagement. Self-service can also foster a culture of trust and accountability, as employees are responsible for their own attendance and can see how it affects their performance and the team’s goals.

I have always felt that the onus of clocking in/out should be shouldered by the employee - if you want to get paid in a timely and accurate fashion, then it's your responsibility to ensure you are clocking in/out each day. Managers should not be responsible for this - employees are grown adults, and should be treated as such.

Implementing an employee self-service portal where individuals can easily log their own attendance fosters a sense of ownership and accountability. Additionally, incorporating feedback mechanisms allows employees to provide real-time updates on their schedules or any attendance-related issues they encounter. This approach not only empowers employees to manage their own attendance but also facilitates open communication between management and staff, enabling timely resolution of any attendance-related challenges. By encouraging self-service and feedback, organizations can streamline the attendance tracking process while promoting transparency and accountability within the workforce.

LinkedIn has defined me as an "Expert". Thanks for that LinkedIn. But as an expert how do you expect me to give an answer that is useful when you restrict it to 750 characters. Of course brevity has it's place but not when trying to help and guide people. If you are trying to give real help and support to the LinkedIn community then give your so called "experts" a platform to give a thorough response to people who across the world will benefit. Less AI generated nonsense and more genuine complete support from people globally who care.

Encouraging self-service options and actively seeking feedback is pivotal in fostering a customer-centric approach and optimizing operational efficiency. Empowering users to independently address their needs through self-service platforms not only enhances customer satisfaction by providing instant solutions but also frees up valuable resources for more complex and personalized support. Simultaneously, soliciting feedback from users creates a continuous feedback loop, allowing businesses to gain insights into customer preferences, pain points, and areas for improvement. This iterative process not only strengthens customer relationships but also positions organizations to adapt and innovate based on real-time user input.

To improve the efficiency of tracking employee attendance, investing in comprehensive training and clear communication with staff is essential. Provide thorough training sessions to educate employees on the attendance tracking system, ensuring they understand how to accurately record their hours and navigate any associated technology. Additionally, establish clear communication channels to address any questions or concerns regarding attendance tracking procedures. Regularly communicate updates, reminders, and best practices to reinforce the importance of accurate attendance recording.

By investing in comprehensive training programs, organizations equip their staff with the necessary skills, knowledge, and resources to excel in their roles and contribute to the organization's success. Moreover, clear and transparent communication channels ensure that employees are informed about company policies, procedures, and objectives, fostering a sense of belonging and trust. Regular communication also enables leaders to provide feedback, guidance, and recognition, motivating employees and enhancing their job satisfaction. Additionally, by fostering a culture of continuous learning and open communication, organizations can adapt to changes, foster innovation, and maintain a competitive edge in the market.

LinkedIn has defined me as an "Expert". Thanks for that LinkedIn. But as an expert how do you expect me to give an answer that is useful when you restrict it to 750 characters. Of course brevity has it's place but not when trying to help and guide people. If you are trying to give real help and support to the LinkedIn community then give your so called "experts" a platform to give a thorough response to people who across the world will benefit. Less AI generated nonsense and more genuine complete support from people globally who care.

O treinamento e a comunicação são o melhor caminho para que as empresas tenham uma cultura forte, pessoas alinhadas e lideranças efetivas. Na RB Consult RH, realizamos o treinamento e desenvolvimento de líderes e equipes para que todos possam compartilhar experiências e aprender uns com os outros. A comunicação é crucial para o sucesso dos treinamentos e é preciso comunicar também os projetos da empresa para os seus colaboradores.

La comunicación es clave siempre, en cualquier proceso que se quiera implementar. Capacitar e informar a los empleados la necesidad de llevar este control, con el fin de que los mismos colaboren en la realización del mismo, es una gran posibilidad

Start by assessing your current attendance tracking methods, identifying any bottlenecks or inefficiencies. Engage with stakeholders, including HR personnel and frontline managers, to gather feedback on pain points and areas for improvement. Utilize data analytics to identify trends and patterns in attendance records, enabling you to pinpoint areas that require attention. Once areas for improvement are identified, implement targeted solutions such as streamlining administrative procedures, leveraging technology for automated tracking, or providing additional training for staff. Continuously monitor and evaluate the effectiveness of these enhancements, adjusting as necessary to ensure optimal efficiency in your attendance tracking process.

Os processos de gerenciamento de pessoas estão sempre em evolução, então é imprescindível que a empresa acompanhe as principais tendências em monitoramento da frequência de seus colaboradores. Sabemos que o absenteísmo é um fator delicado que precisa ser tratado de forma efetiva e profissional. É por isso que na RB Consult RH incentivamos as empresas a implementar sistemas de monitoramento eficazes e capazes de garantir o acompanhamento da frequência dos colaboradores sem perder de vista a humanização!

Adopting a holistic approach to attendance tracking is key. Beyond technology, consider the human element. Engage employees in the process; their feedback can lead to improvements and increased buy-in. Also, stay agile - as your organization evolves, so should your attendance tracking methods. Regularly assess the effectiveness of your system and be open to adopting new technologies or practices that enhance accuracy and ease of use. Remember, an efficient attendance system not only tracks time but also supports your workforce's overall productivity and morale.

Si buscas asegurar que el proceso a implementar para el control de la asistencia sea efectivo, uno de los consejos que te puedo brindar es que revises y optimices tu proceso de control de asistencia. Regularmente, audita o controla el mismo, busca las propuestas fe mejora y cuales son los controles a ejecutar y realizar.

Regularly reviewing and optimizing processes is the cornerstone of organizational resilience and competitiveness. In an ever-evolving business landscape, static workflows can impede efficiency and hinder adaptability. By consistently assessing and refining processes, businesses can identify inefficiencies, eliminate bottlenecks, and enhance overall productivity. This approach is not merely about fixing what's broken but instilling a proactive culture of continuous improvement. It enables organizations to stay agile, responsive to market changes, and better aligned with strategic objectives.

Nudge theory @Corporates Nudging employees through cultural stimulus scores above everything. To encourage employees to come to office while still respecting legitimate reasons to not be, organizations need to adopt in office participation exercises that count towards aligning organizational & self goals & allowing talents to make-up missed work in a timely manner. Ideally, the quality of organizational cultural activities encourages employees to charge up to come to office, but if not, the effort of making up points can nudge employees towards deciding to come. Although we are in diverse & different business fields, we need to adopt this general strategy to encourage attendance while preserving flexibility.

LinkedIn has defined me as an "Expert". Thanks for that LinkedIn. But as an expert how do you expect me to give an answer that is useful when you restrict it to 750 characters. Of course brevity has it's place but not when trying to help and guide people. If you are trying to give real help and support to the LinkedIn community then give your so called "experts" a platform to give a thorough response to people who across the world will benefit. Less AI generated nonsense and more genuine complete support from people globally who care.

Any time attendance tracking system should be able to differenciate the approach for different target groups (ex. blue collars vs white collars). For job postions where the evaluation is based on the value added and not on the pure time spent at work, the time attendance tool must be flexible and allow to build a relationship based on trust.

To track employee attendance effectively, consider using tools like TSheets, Clockify or BambooHR. These tools offer features like real-time tracking, automated timesheets, geolocation and mobile accessibility. Importance lies in accurate payroll processing, compliance adherence and resource optimization. Benefits include increased efficiency, reduced errors and improved accountability, ultimately contributing to better workforce management and organizational productivity. Plus it helps you to gain insights on employee mannerisms or formed patterns. Choose a tool based on your company's size, specific needs and integration capabilities with other HR systems. I remember the old days when we used MS Excel to track attendance.

- Regularly communicate the importance of accurate timekeeping and how it benefits the organization and employees alike. - Open channels for employees to provide feedback on the cloud based attendance tracking system's usability and effectiveness, allowing for continuous improvement. - Use analytics to identify patterns and trends that could inform better workforce management and policy decisions. - Additionally, consider the diversity of your workforce. For global teams, ensure that your attendance system can handle multiple time zones and languages. - Efficient attendance management is a cornerstone of a productive workforce