Your location permit gets revoked last minute. How do you effectively communicate with the production team?

1 Quick Assessment

Once you're notified about the revoked permit, assess the situation swiftly. Determine the immediate impact on the production schedule and what scenes were supposed to be shot at the location. Understanding the gravity of the issue will allow you to communicate the necessary information to your team without causing undue panic. Ensure that you have all the facts straight before reaching out to the team, as misinformation can lead to confusion and further delays.

2 Inform Heads

The next step is to inform the heads of departments promptly. Gather the director, producer, and other key personnel to explain the situation. It's important that they understand the implications and can begin to make adjustments in their respective areas. Use clear language and be specific about what has happened, avoiding any ambiguity that could lead to misunderstandings. The goal is to ensure that everyone is on the same page and ready to work together to find a solution.

3 Group Meeting

Organize an emergency meeting with the entire production team. Whether it's in person or via a video call, it's essential that everyone hears the same message at once to prevent the spread of rumors. During the meeting, lay out the facts, the steps that have already been taken, and what is expected from each team member moving forward. Encourage questions and be transparent about any uncertainties—this will help maintain trust within the team.

5 Clear Instructions

Once a new plan is in place, provide clear instructions to every department. Detail what needs to be done, by whom, and by when. Timelines may need adjusting, and roles might shift to accommodate the changes. Ensure that everyone has access to updated schedules and contact information for any new vendors or location contacts. Clarity is crucial here to avoid any missteps during this transition period.

6 Ongoing Updates

Lastly, keep the lines of communication open for ongoing updates. As the situation evolves, new information may come to light or further adjustments may be needed. Regular check-ins with department heads and scheduled updates for the whole team will help keep everyone aligned. Use communication tools that are accessible to everyone and establish a central point of contact for any queries or concerns.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?