I schedule one-on-one discussions with the team member to understand their concerns and reservations about retrospectives, ensuring they feel heard and valued while explaining how their input could significantly improve our team's processes. I make retrospectives more engaging by introducing varied formats like start-stop-continue exercises or anonymous suggestion boxes, tailoring the approach to accommodate different communication styles and comfort levels. I demonstrate the tangible value of retrospectives by actively implementing suggested improvements and regularly highlighting how past feedback has positively impacted our team's efficiency and collaboration.

Imagine a teammate who stays quiet during retrospectives—not disengaged, just not fully involved. To change this, make retrospectives more meaningful. Show how their input connects to team goals and personal growth. Ask open-ended questions that make them reflect on their impact. Create a space where their voice feels essential, not optional. When they see how their ideas drive improvements, they’ll start seeing retrospectives as a valuable tool, not just another meeting.