Here's how you can identify and eliminate time-wasting activities from your daily routine.

That's well written!! In any attempt to understand the "wastes"(Lean Approach) in your daily routine, you should first be able to map your activities on a calendar or rather plan them in advance. You can use MS Outlook for the purpose, as its easily available in any office setting. That serves 2 purposes. First, it lets you understand how are you performing wrt the plan, which is a classic "Plan VS Actual Analysis". Secondly, it lets you identify the average time you take on different activities. These activities, when clubbed wrt similarity and averaged, provide your capability and pace of doing work. That's when you realise your capabilities. Next step is to leverage the insights from this analysis and use the same for advantage.

Sometimes tracking time and managing time, becomes a chore. It is still important to make sure this is automatic and not something an employee should dedicate a huge chuck of workday.

Most people overestimate how long it takes to do something simple like take a shower and underestimate the time needed for bigger tasks, like write a term paper. If you know exactly how you spend your time, you may be able to manage it better.

Es increíble pero muy revelador. Cuando normalmente ejecutas tus acciones diarias sueles creer que estás en una excelente optimización del tiempo. No obstante; esta afirmación no es del todo cierto. Cuando rutinariamente ejecutas tus acciones diarias sueles creer en forma errónea que estás optimizando tu función espacio tiempo. Pero realmente lo que haces es seguir un patrón alineado a malos hábitos y a una rutina carente de acciones eficientes que te ayuden a entender que debes tomar una decisión inteligente que te ayude a un mejor aprovechamiento de tu tiempo.

1- Have a clear idea and scope of your role and the structure you are in as you may need to delegate. 2- measure time vs value added of the tasks you are doing. Tracking time for the sake of tracking time is pointless, your whole job could be one of repetitive and dull tasks yet of incredibly added value.

The goal is to have as few things under “urgent and important” as possible. Those cause stress when they pile up. If you manage your time well, you’ll probably spend most of your time on “not urgent, but important” -- that’s where you can get the most useful things done and keep from feeling overwhelmed later.

En este caso tal acción, no es del todo fácil ya que el auto boicoteo es algo que sutilmente hacemos cuando mal utilizamos nuestra función tiempo. Aquí cobra fuerza la procrastinación. La cual nos hace sentir cómodos y transitar por senderos poco objetivos y alineados a metas estratégicas.

I would say, be true to yourself, know your reality and how you function. Once we have a clear idea of the value each of what we do brings to the table, you will know what to prioritise.

Understanding and optimizing time is crucial. Keeping a detailed log of daily activities reveals where time is truly spent, helping to identify and eliminate inefficiencies. Prioritizing tasks using tools like the Eisenhower Box ensures focus on what's important. The Eisenhower box is a task management tool that helps you organize and prioritize tasks by urgency and importance. Using the tool, you’ll divide your tasks into four boxes based on the tasks you’ll do first, the tasks you’ll schedule for later, the tasks you’ll delegate, and the tasks you’ll delete. Embracing automation for repetitive tasks frees up time for higher-value work. Reflecting regularly on time management is key to continuous improvement.

I always use the Eisenhower Matrix to manage my time and prioritize my tasks. I identify and prioritize my most important tasks (MITs) and focus on activities that align with my goals.

Prioritizing tasks has reduced stress in my years as a military leader. Along with prioritizing, you need to communicate your priorities to ensure they align with your organization's priorities. If you aren’t aligned, this would be the time to trim the activities that aren’t advancing the priorities.

Whatever you use to keep track of things you need to do, it’s better to have just one and keep it with you wherever you go -- on your cell phone for example. Some kind of list keeper or calendar app is probably on your phone already.

El aplicar la técnica de la caja de Eisenhower; puede tornarse en algo complicado. Cuando nunca antes te habías detenido a meditar en cómo el tiempo se te ha escurrido entre tus dedos; creyendo que planeabas a excelencia tus acciones diarias.

Know yourself, and be true to yourself. Read Brain Rules and have a more complete idea of how and when you function better and organise your work around that. But overall, first get things done, in the right order, adding value, then whatever is left.

If you schedule a work session at 9 a.m., stick to it -- 9:17 a.m. won’t do, even if you work alone. Missing one start time will make you more likely to miss others.

Track how you spend your day and highlight tasks that don’t contribute to your goals. Once identified, set boundaries to limit these activities—like scheduling specific times for emails or social media. Communicate these boundaries to your colleagues, fostering a culture of respect for each other's time. Remember, it’s essential to protect your productivity. By focusing on what truly matters, you not only enhance your efficiency but also create a healthier work-life balance.

If you feel a strong urge to put things off, find a way to push past it and take even a small step forward. You’ll feel better once you make a little progress and may soon find yourself in a real groove.

Tech enablement- wherever, whenever possible. Make the best use of tech to release precious time to focus on more important and value making matters.

Assesing your time management is important. Reflecting on your actions and effort throughout the period of time gives you knowledge of how effective and efficient you did. Also, it makes you learn and understand yourself better and gives you ideas and ways to improve if you were unsuccessful on your actions and will help you develope better plans on how to effectively manage your time.

Figure out the most productive time of the day and ensure you are working uninterrupted during that time. Avoid scheduling calls during that focus time. For most individuals that productive time is either early morning or late night. If you begin work early morning your focus time cannot be late night because you’ll be exhausted by night time. Plan accordingly.

Consider that it's 'YOU' who manages the time, not the other way around. Write tasks, put time into them, pat yourself if you win, and try next time if you don't.