How can you design an agenda for remote or virtual teams?

3 Structure your agenda logically and clearly

A good agenda should have a logical and clear structure that guides your team through the meeting process. You should start with a brief introduction that summarizes the purpose and outcome of the meeting, as well as the roles and responsibilities of each participant. Then, you should break down your agenda into manageable sections or topics, each with a specific goal, time limit, and action item. You should also include some breaks or transitions between sections to allow your team to refresh and refocus. Finally, you should end with a summary that highlights the main points, decisions, and next steps of the meeting.

4 Engage your team throughout the meeting

One of the biggest challenges of remote or virtual meetings is keeping your team engaged and motivated throughout the meeting. To avoid boredom, distraction, or confusion, you should use various strategies to involve your team in the meeting activities and discussions. For example, you can ask open-ended questions, solicit feedback, encourage participation, acknowledge contributions, use humor, and show appreciation. You should also monitor your team's energy level, mood, and attention span, and adjust your agenda accordingly.

5 Follow up and evaluate your meeting

After your meeting, you should follow up with your team and provide them with a recap of the meeting outcomes, action items, and deadlines. You should also solicit their feedback on the meeting process, content, and results, and use it to improve your future meetings. You should also evaluate your own performance as a meeting facilitator, and identify your strengths and areas for improvement.