How can you manage heat-related illnesses at outdoor events?

1 Know the signs and symptoms

Heat-related illnesses can range from mild to life-threatening, depending on the severity of the exposure and the individual's condition. It is important to be aware of the common signs and symptoms of heat-related illnesses, such as heavy sweating or no sweating, headache, dizziness, nausea, vomiting, diarrhea, muscle cramps or weakness, rapid pulse or breathing, confusion, irritability, or loss of consciousness. If you notice any of these signs and symptoms in yourself or others, it is imperative to seek medical attention immediately and move the person to a cooler place.

3 Adjust your schedule and activities

It is important to monitor the weather and heat index regularly and communicate any changes or alerts to your staff, performers, and attendees. Depending on the forecast and index, you may need to adjust your schedule and activities to reduce the risk of heat-related illnesses. This could include rescheduling, postponing, or canceling your event if the heat index is too high or if there are heat advisories or warnings in effect. Additionally, you should modify activities to avoid strenuous or prolonged physical exertion, particularly during the hottest part of the day. To help people cool down, you should provide cooling stations, misting fans, ice packs, or wet towels.

4 Train your staff and volunteers

Your staff and volunteers are your first line of defense against heat-related illnesses, and they should be trained on how to recognize, prevent, and respond to these illnesses. Provide them with information and resources on heat-related illnesses, such as signs and symptoms, risk factors, prevention tips, and emergency procedures. Additionally, equip them with first aid kits, water bottles, sunscreen, hats, and other protective gear. Assign them to specific roles and locations and ensure that they have radios, phones, or other means of communication. Furthermore, check on them regularly and rotate them as needed.

5 Coordinate with emergency services

In the event of heat-related illnesses, it’s essential to coordinate with local emergency services and health authorities to ensure timely support. Establish a communication system with them and inform them of your event details, location, and attendance. Designate a medical area for people with heat-related illnesses and have a contingency plan for evacuating or relocating your event if the situation becomes unsafe or unmanageable. Lastly, document and report any incidents or injuries related to heat-related illnesses.