How do you get ready for code inspections and audits?

1 Know the codes and regulations

The first step to getting ready for code inspections and audits is to know the codes and regulations that apply to your facility. Depending on your industry, location, and type of facility, you may have to follow different codes and standards, such as building codes, fire codes, electrical codes, plumbing codes, environmental codes, occupational health and safety codes, and industry-specific codes. You should familiarize yourself with the relevant codes and regulations, and keep yourself updated on any changes or amendments. You can consult online resources, code books, trade associations, or code consultants to help you understand the codes and regulations.

2 Review your facility documentation

The second step to getting ready for code inspections and audits is to review your facility documentation. This includes your facility plans, drawings, specifications, permits, certificates, manuals, records, reports, logs, and policies. You should make sure that your documentation is accurate, complete, up-to-date, and organized. You should also verify that your documentation matches the actual conditions and operations of your facility. You should identify and correct any discrepancies, errors, or omissions in your documentation, and keep copies of any revisions or corrections.

3 Inspect your facility systems and equipment

The third step to getting ready for code inspections and audits is to inspect your facility systems and equipment. This includes your mechanical, electrical, plumbing, fire protection, HVAC, lighting, security, and communication systems, as well as your equipment, appliances, fixtures, and furniture. You should check that your systems and equipment are functioning properly, safely, and efficiently. You should also check that your systems and equipment are maintained, tested, calibrated, and inspected according to the code requirements and manufacturer's recommendations. You should identify and fix any defects, malfunctions, or violations in your systems and equipment, and keep records of any repairs or replacements.

4 Train your facility staff and occupants

The fourth step to getting ready for code inspections and audits is to train your facility staff and occupants. This includes your managers, supervisors, operators, technicians, maintenance workers, cleaners, security guards, and tenants. You should educate them on the codes and regulations that apply to your facility, and the roles and responsibilities they have in complying with them. You should also train them on the proper use, operation, and maintenance of your facility systems and equipment, and the emergency procedures and protocols in case of an incident or accident. You should evaluate their knowledge and skills, and provide feedback and coaching as needed.

5 Schedule your code inspections and audits

The fifth step to getting ready for code inspections and audits is to schedule them. You should contact the appropriate authorities, agencies, or organizations that are responsible for conducting the code inspections and audits for your facility. You should find out the frequency, scope, and criteria of the code inspections and audits, and the fees, documents, and forms that are required. You should also find out the expected duration, date, and time of the code inspections and audits, and the names and contact information of the inspectors or auditors. You should confirm your availability, and arrange for the access and cooperation of your facility staff and occupants.

6 Prepare for the code inspections and audits

The sixth step to getting ready for code inspections and audits is to prepare for them. You should review your facility documentation, systems, and equipment, and make sure that they are in compliance with the codes and regulations. You should also review your facility staff and occupants, and make sure that they are aware of and ready for the code inspections and audits. You should gather and organize the documents and forms that are required, and make copies or backups as needed. You should also clean and tidy up your facility, and remove any clutter, debris, or hazards that may interfere with the code inspections and audits.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?