What do you do if your consulting team is struggling to find the right online meeting tool?

If my consulting team is facing challenges in finding the right online meeting tool, I would initiate a collaborative discussion to identify our specific needs and preferences. We would evaluate various tools based on factors such as ease of use, features, compatibility with our workflows, and security measures. Additionally, I would encourage team members to trial different platforms to gain firsthand experience and gather feedback. By involving the team in the decision-making process and considering their input, we can collectively determine the most suitable online meeting tool that enhances our communication and collaboration efforts.

Absolutely, focusing on the essentials, here are five key features and functions you might prioritize for your project: High-Quality Video and Audio: Reliable video and audio capabilities for seamless communication during meetings. Screen Sharing: Ability to share screens to facilitate presentations, collaborations, and demonstrations. Chat and Messaging: Real-time text chat for quick communication and sharing of links and files among participants. Recording and Playback: Capability to record meetings for future reference and playback for those who couldn't attend live sessions. Security Features: Strong encryption, password protection, and other security measures to ensure the privacy and confidentiality of meetings.

When your team can't decide on the best online meeting tool, it's time to collaborate! Start by gathering everyone's opinions and needs. Then, research different tools together. Look at different options like Zoom, Microsoft Teams, or Google Meet.. Look for ones with easy setup, good video quality, and useful features like screen sharing. Take a trial run with a few options to see which feels most comfortable. Remember, the right tool can make teamwork smoother and meetings more productive!

I suppose this is a typical problem of plenty. Email, zoom, Google, slack, Teams, WhatsApp, Groups... The list is endless. And beyond a point, useless. I have worked in an era when the internet wasn't as widespread. Yet things got done efficiently. The golden rule of communication is: LESS IS MORE. Hence we were as effective then as now. My suggestion: Use only ONE tool. Try it out for 3 months. And share your feedback.

Here are some things that I would do: 1. Determine the specific requirements and functionalities required for effective online meetings. Think about collaboration features, ease of use and compatibility with existing systems. 2. Research options available in the market, comparing their features, pricing user reviews and integration capabilities. 3. Remember to trial systems before you sign contracts and ensure your teams that are going to use the systems are in those trials

When comparing options for an online meeting tool, you should match the capabilities of each tool to your specific requirements. For instance, if your team frequently needs to brainstorm or illustrate concepts, you’d want a tool with a shared whiteboard feature. Alternatively, if collaborative document editing is a priority, you would look for a platform that integrates with cloud-based office suites.

Nearly every online meeting tool has a free trial period. I agree that gathering requirements first is important, but once you have that list. A person or two on your team should try out a few options. Nothing is more telling about ease of use, than jumping into a trial and having a good experience. It can be time consuming to take this approach, but the team will be happier in the end and understand the reason for the final choice.

Determine the specific requirements and functionalities required for effective online meetings. Think about collaboration features, ease of use and compatibility with existing systems. When comparing, make sure you look at their features, pricing user reviews and integration capabilities.

Um aspecto importante a ser considerado ao selecionar uma ferramenta de reunião online é a segurança dos dados. Embora o texto cite brevemente a estabilidade da conexão e transmissão de dados, a segurança cibernética é um fator relevante em ambientes de consultoria, onde informações sensíveis podem ser discutidas durante as reuniões. Portanto, torna-se oportuno avaliar as medidas de segurança oferecidas pela plataforma a ser utilizada, como: criptografia de ponta a ponta; autenticação de usuários; controle de acesso; conformidade com regulamentações de privacidade etc. Tais medidas não apenas protegem a confidencialidade das informações compartilhadas, como também irão fortalecer a confiança dos clientes e parceiros na consultoria.

Analise as ferramentas disponíveis, verificando avaliações, testando versões de demonstração e considerando o custo-benefício.

A tech person can suggest what to choose and why, but you must ultimately decide. Don't take it alone; gather all the details to find the best match. See the best method for you and your team to use to get better results.

Escolha a ferramenta que melhor se alinha com os requisitos e orçamento da equipe, garantindo que ela atenda às expectativas de todos.

I explain my decision as follows. Define Priorities: Prioritize your project's specific needs and objectives, such as video quality, collaboration features, security, and ease of use, to narrow down your choices. Trial Periods: Take advantage of free trials or demo versions offered by online meeting tools to test their functionality and performance firsthand with your team. Feedback Gathering: Gather feedback from team members and clients who will be using the tool. Consider their preferences, pain points, and any specific features they require for their workflows. Compare Costs: Evaluate pricing plans and consider the long-term cost implications, including subscription fees, additional features. Research and Reviews:

Após escolher a ferramenta, é hora de implementá-la. Realize treinamentos para garantir que todos saibam usar a nova ferramenta. Além disso, monitore o uso e colete feedback dos usuários para ajustes necessários e melhorias contínuas.

Ensure you have a project lead when implementing to ensure there is someone who is upskilled in the system(s) and can be the go-to person and link between your company and the supplier Once implemented use some of the following to evaluate: 1. Usage metrics 2. Feedback surveys from your team 3. Observational feedback 4. Performance assessment - has the system supported the workload and what you intended it for?

Considerando que as reuniões online são vitais para a Consultoria, cabe destacar que uma causa usual que leva esses encontros virtuais a serem estressantes e frustrantes é a má qualidade da conexão de internet, ou problemas técnicos durante a chamada, como por exemplo: queda de áudio ou vídeo; retardos na transmissão etc. Estes problemas técnicos interferem no fluxo da reunião, podendo resultar em dificuldades para se entender o que está sendo discutido, o que diminui a produtividade da reunião.

Pense na escalabilidade, suporte ao cliente e feedback dos usuários para futuras melhorias e atualizações da ferramenta escolhida.

If you work in large consulting firm like Accenture, Deloitte, EY, PwC, KPMG and alike you don’t have this problem because what you will use is mandated by IT & Security & Operations. It likely will be proven tool like Microsoft Teams. Why? It’s easy. Larger firms has a rigorous selection process for any tool allowed in the organisation. Especially when there will be conducted conversations and share sensitive information from internal, from clients, or partners. Managing many applications opens new attack vectors, such overhead would bring no benefit. Only reason why you can collaborate on different platform is because client request it. However, when you work with client you most likely work on their virtual machine, laptop or PC.

Em se tratando de reuniões online assistida por uma plataforma tecnológica, considero que contornar eventuais falhas operacionais é o obstáculo mais fácil de ser superado. Porém, há duas outras armadilhas que comprometem a eficácia do encontro virtual: uma delas é a falta de engajamento e participação (temos que considerar que o ambiente online é propício aos participantes se distraírem e perderem o foco); e, a outra é uma má gestão do tempo (temos que garantir que todos os itens da agenda sejam abordados de forma adequada).

There is no reason why a Consulting professional should be facing issues in finding a meeting tool. There may be 100s of tools in the market but the top 3 (Microsoft Teams, Zoom, Google Meet, Cisco Webex) have more than 80 percent market share so it's better not to waste time and choose one of these.

1. Integration Compatibility: Consider how well the online meeting tool integrates with your existing tools and platforms. 2. Scalability: Assess whether the chosen tool can accommodate your project's growth over time, including the ability to support an increasing number of participants, features, and usage demands without compromising performance or quality. 3. Customer Support and Training: Evaluate the quality and availability of customer support resources. 4. Customization Options: Explore whether the tool offers customization options, such as branding capabilities, customizable meeting templates, or the ability to tailor settings and features to align with your project's unique requirements and branding guidelines.