You have a lot of tasks to complete. How do you decide which ones to tackle first?

Prioritize urgent tasks with impending deadlines to avoid delays. Assess tasks based on importance and impact on overall goals. Consider the dependencies between tasks and tackle those with dependencies first. Identify tasks that align with strategic objectives and address them promptly. Allocate time for critical tasks while delegating or scheduling less urgent ones for later.

Para mi, la mejor manera de priorizar mis actividades es haciendo uso de la Matriz de Eisenhower. Hay que saber determinar y darle un peso a las tareas, listar los beneficios y los posibles cuellos de botella que eso pueda generar. Lo urgente no necesariamente es lo primero que debo realizar, tiene que ser una actividad que me genere valor en el corto plazo y que probablemente afecte a otros si no lo resuelvo de inmediato. Aprender a delegar es otro punto importante al momento de priorizar; si hay tareas que pueden ser realizadas por el equipo que no necesitan de habilidades específicas puedo delegar y eliminar de mi lista de pendientes por hacer y pasar a pendientes de seguimiento. Si te puedo ayudar no dudes en escribirme.

First the preparation for what you want to achieve during a dat should start a night prior. Conditioning your mind of what you want to achieve is a great way to set your priority. Make a list of what you want to do, tick what's critical, maybe grade them as A, B, C, etc. Basis on grading, start doing your tasks, that's the best way to identify your priorities and set on the path to achieve them.

Prioritising tasks is crucial for maximizing productivity and maintaining focus. By tackling the hardest tasks first, you set the tone for a productive day and ensure that your energy is directed towards what truly matters. This can also help by enhancing efficiency and fostering a sense of accomplishment , not to mention and momentum as you progress through your workload.

In my experience, prioritising tasks is key for avoiding being overwhelmed. I would recommend starting with the one that will require most time, resources and energy. Depending on your personal preferences and activity levels (night owl vs morning person), I believe your energy and determination decreases during the day. Therefore, I would usually start with the the one that requires most persistence and focus.

Constantly deciding which tasks are most important can lead to decision fatigue, making it difficult to maintain focus and productivity throughout the day. By distinguishing between importance and urgency, you can prioritise tasks that align closely with your goals, ensuring that your efforts are directed towards activities that contribute most significantly to your overall success.

When you have a lot going on it can be difficult to decide where to focus your efforts. - Decide what are the most important tasks that are going to get you closer to your goal - Set time aside to plan ahead to create some structure - The tasks that you're avoiding are usually the ones that need to be done ;-) - Delegate tasks that can be done by others to free up your time - Manage expectations of any deliverables - Identify what your time wasting activities are that can create extra time

There are many challenges to point out, but if you look at your tasks "from your point of view" not from the others expect than it becomes much easier to prioritize them. Therefore I start everyday with ME / what is imporant to me and a priority for me not for the others.

Al momento de priorizar podríamos confundir entre lo urgente y lo importante. Lo que es URGENTE para mi no necesariamente es importante para mi empresa o equipo. Para poder priorizar mis actividades suelo utilizar el principio SMART (Specific, Measurable, Achivable, Realistic, Time-bound), esta regla nunca falla y tiene en consideración los objetivos propios y de la organización

Despite its benefits, prioritizing tasks can present challenges: Subjectivity: Determining the importance of tasks can be subjective and influenced by personal biases or preferences. Changing Priorities: Priorities may shift throughout the day, making it necessary to adapt and reprioritize tasks accordingly. Overwhelm: When faced with a large number of tasks, it can be overwhelming to decide which ones to prioritize, leading to indecision and procrastination.

Prioritizing is something that isn't always automatic because we were taught to have a to do list and tick it off... The Eisenhower Matrix breaks down tasks into four quadrants from important and urgent to not important and not urgent. Identifying those tasks that are important but not urgent are where you want to spend your time... It's a great tool to help prioritise your tasks and goals. Alot of time is wasted on what's not important and not urgent, like binge watching Netflix and doomscrolling... This tool will help you identify your main priorities and help you effectively your tasks.

Developing effective prioritization skills and habits is essential: Time Management: I cultivate the ability to estimate the time required for each task accurately, allowing me to allocate my time wisely. Strategic Thinking: I practice strategic thinking to evaluate the impact and urgency of tasks, enabling me to prioritize them accordingly. Flexibility: I remain flexible and open to adjusting priorities as needed, allowing me to respond to changing circumstances effectively.

Harness the power of the Eisenhower Matrix to distinguish between what’s urgent and what’s important, streamlining your priorities for maximum efficiency. Complement this with the Effort vs. Outcome principle, focusing on tasks that require minimal effort for maximum reward, ensuring smart work alongside hard work.

What's most important to get you to your BIG goals? I like to keep it simple. Each day have a list of 3 things you want to get done - that directly get you closer to your goals. It could be: 1. Outreach clients for 2 hours 2. Go to the gym at 6:00 a.m. 3. Work on X project for 90 minutes Keep it concise and actionable. Do these things consistently and over time you will get closer to the result.

1. Have you heard of the MOSCOW framework? Must Have/Do Should Have/Do Could Have/Do Will NOT Have/Do It’s useful when you feel you have too much upon your plate to put things in order of their criticality. Will NOT have/do is the first place to begin as it frees up mental and energy space to look at the rest with a fresh pair of eyes. 2. As a leader you should also evaluate which things truly need YOU to get involved and which can be done by a team member. Delegate. Delegate. Delegate where a team member can do 80% of the task. You can guide on the 20%. 3. Remember Pareto’s Principle? 80% of outcomes often come from 20% of critical efforts. Find and focus on that 20%.

Personally I dislike the Eisenhower matrix since everything can feel urgent to someone who has an ever growing to-do list. The impact vs. effort/action priority matrix is more constructive (make sure to define measurable impact), but it’s important to use it not just to categorize but to actively cut down your list. Feel free to move high effort, low impact and low effort, low impact tasks to a compost list if you’re too scared to trash them right away. Or defer/schedule for a later date. For high effort, high impact projects and tasks, delegate/call in support as much as possible and break them up into manageable chunks. Work on your low effort, high impact tasks first or chunks of high effort, high impact when your energy is highest!

Un error al momento de priorizar tareas es considerar que todo es "PARA AYER". A mi me gusta mucho trabajar bajo el esquema de la matriz de Eisenhower ya que no solo permite la organización de las tareas sino que permite aprender/entender la importancia o impacto que tienen esas tareas en el equipo. Hay que priorizar lo importante por sobre lo urgente y lo importante debe cumplir los criterios SMART (Specific, Measurable, Achievable, Realistic, Time-bound) no todo lo urgente cumple con esos criterios y hay tareas que no requieren habilidades específicas que pueden ser delegadas.

To prioritize tasks effectively when facing a heavy workload, as an expert coach, I recommend utilizing strategies such as categorizing tasks based on urgency and importance, considering deadlines and dependencies, and evaluating the impact of each task on long-term goals. Additionally, leveraging tools like Eisenhower's Urgent/Important Matrix or the ABCDE method can help identify priority tasks and streamline decision-making. It's essential to maintain flexibility and adaptability while focusing on high-impact activities that align with overarching objectives and provide the greatest value.

1. Gotta know your goal. And you should have ONLY ONE goal at any given time. 2. Work on the task which will bring you to your goal faster and cheaper AT THE SAME TIME! 3. Only if and when you’ve done so you are allowed to set a new goal.