You need to run a virtual meeting. What tools should you use?

For running a successful virtual meeting, leveraging the right tools is crucial. Zoom and Microsoft Teams are top choices for their reliability and range of features, including video calls, screen sharing, and real-time collaboration on documents. Slack is excellent for quick communication and integrating with other productivity apps. For project-specific discussions, Trello and Asana facilitate task tracking and updates within the team. Google Drive allows for sharing and collaborating on documents seamlessly. These tools not only ensure smooth communication but also enhance teamwork and productivity by keeping everyone aligned and engaged, regardless of their location.

Pela praticidade, prefiro o Google Meet (tenho assinatura, então tenho link que dura mais de 1 hora, sem interrupções) ou o Teams (que permite gravar e não precisa que o outro instale, podendo entrar somente por um link). São ferramentas que, a meu ver, facilitam o acesso de todos.

Based on my personal experience and knowledge, for running a virtual meeting effectively, I recommend utilizing comprehensive and user-friendly tools such as Zoom, Microsoft Teams, or Google Meet. These platforms offer features like video conferencing, screen sharing, chat, and file sharing capabilities, ensuring seamless communication and collaboration among participants regardless of their location. Additionally, integrating project management tools like Trello or Asana can enhance productivity by enabling task tracking and follow-up actions post-meeting. Ultimately, the choice of tool should align with the specific needs and preferences of your team to facilitate smooth and efficient virtual meetings.

For running a virtual meeting, consider using tools like Microsoft Teams, Cisco Webex, Zoom, Google Meet, etc. All the platforms offer features such as video conferencing, screen sharing, chat, and file sharing. Choose the one that best suits your organization's needs and preferences. Ensure all participants have access to the chosen platform and are familiar with its features. Additionally, provide clear instructions on how to join the meeting and troubleshoot common issues. Effective communication before, during, and after the meeting is key to ensuring a smooth virtual gathering.

Selecting the right tools for virtual meetings is crucial for effective communication and collaboration. Essential tools include reliable video conferencing platforms like Zoom or Microsoft Teams, screen sharing for presentations, chat for real-time communication, document collaboration, virtual whiteboards, polls/surveys, recording capabilities, security features, and integration with calendar/email.

Google slides, google docs and google sheets are good and collaborative resources to co-create, share agenda and notes and work allocation

The project management tools like Ever note and Trello are helpful for agenda for meetings. For last few months, I have been experiencing with Otter Pilot, It is an Ai meeting assistant that records audio, write notes, automatically capture slides and generates summaries automatically. Even possibility of regional languages and translations possible. Otter Pilot can automatically join your Zoom. Google meet and Microsoft Teams meeting and transcribe the meetings in real time also.

Pour organiser une réunion virtuelle, il serait utile d'utiliser des outils tels que Zoom, Google Meet ou Microsoft Teams pour la communication et la visioconférence. Pour établir un ordre du jour et prendre des notes, des outils de collaboration comme Trello, Slack ou Evernote peuvent être efficaces. Il serait également important d'envisager l'utilisation d'un outil de partage d'écran tel que TeamViewer ou AnyDesk pour rendre les présentations plus claires et interactives. L'utilisation de ces outils permettrait une organisation efficace de la réunion virtuelle en garantissant une communication fluide et une prise de décision simplifiée.

OneNote has always been my go to wherever I go or a notebook tool like Evernote. Adding the meeting agenda and taking notes in the same location allows the team to 1. Find all the information in a SSOT, 2. Prepare using the same information, 3. Update information in the same place for everyone during and after a meeting. If you can’t use OneNote or Evernote, consider using one large file per project in Google Docs.

The most basic tool you can use for agenda and notes, even if you don't have access to fancy tools, are word or excel sheets. Plan in such a way that the meeting invite clearly explains what the agenda is. This is often ignored and the first few minutes of a meeting is taken up by explaining to the participants why they're there. A minutes of meeting / notes documents needs to shared as soon as possible after the meeting concludes. This document should call out names of participants, date, time, decisions taken during the meeting, action items and their respective owners, deadlines, and date and time of next meeting.

I prefer Microsoft Teams meeting and zoom calls for better virtual meeting and on top of it we can share office 365 documents so that run time we can see the presentation with required content

Mentimeter is a very complete tool and it is my favourite. I use it in digital sessions and also in presence. Even combining activities in a room, for instance, a challenge, and voting online. It is so flexible that I use it as a PowerPoint in digital sessions, using images and videos incorporared.

Polls and Surveys part of any Research and Development activities, It can be done for academic and leaner community and also for market research for the product and service innovations. Selection of the tools for the same shall be as per the end users desired results to be derived out from the said survey. Generally Google forms can be created for any surveys and polls and very user friendly too. Alchemer, Survey Monkey , Zoho Survey , survey planet and are most famous tools for the creation of a Poll. Again the above tools are only a platforms, but the creation of the questions and options for answers are really matters for arriving desired results. AI tools like Qualtrics and Poll the People also give better results. Thanks.

Pour organiser efficacement une réunion virtuelle avec des sondages et des enquêtes, vous auriez dû utiliser des outils tels que Zoom pour la conférence en ligne, SurveyMonkey pour créer des sondages interactifs, Google Forms pour collecter des réponses et Trello pour planifier l'ordre du jour. Ces outils vous permettraient de recueillir des opinions, de prendre des décisions collectives et de communiquer de manière transparente tout en maximisant l'engagement des participants.

Some of the key tools for Pools/Surveys: - Menti - Works best for holding online quizzes, surveys, feedbacks - Miro - Works best for virtual ideation and 'Voice your Vote' activities

O novo mercado de trabalho já está acostumado em manter reuniões de forma online e utilizar o presencial como uma espécie de laboratório de criatividade. Ferramentas como Kahoot, Miro e Jamboard são muito interessantes para substituir o papel físico, mas ainda assim valorizo o presencial para estimular a criatividade e as trocas de experiências ao menos ocasionalmente.

Leveraging a pen tablet, such as Wacom, enhances the visual expression of ideas. Popular video conferencing tools like Zoom and MS Teams offer built-in whiteboarding features for seamless collaboration. Consider using the chat features or the Q&A tool within your video conferencing platform to boost brainstorming. This approach allows participants to effortlessly share and park their ideas for collective exploration. By eliminating the need to wait for verbal cues, team members can contribute thoughts in real time, fostering a dynamic and inclusive brainstorming environment.

Pour organiser une réunion virtuelle efficace, l'utilisation d'un tableau blanc interactif et du brainstorming serait essentielle. À l'aide d'un outil tel que Miro ou Mural, les participants pourraient collaborer en temps réel en ajoutant des idées, des commentaires et des suggestions sur le tableau. Cette méthode permettrait de générer des idées et de créer un espace de discussion visuel, favorisant ainsi l'interaction et la participation de tous. En utilisant les fonctionnalités du tableau blanc, les organisateurs pourraient également structurer les informations, voter pour les meilleures idées et suivre les progrès réalisés.

Have extensively used Miro & Mural for facilitating Ideation sessions, Retrospective meetings. Quite engaging, collaborative and interactive. Also, used them for leading Root Cause Analysis sessions by using a Fishbone Diagram Template. Helped in identifying the potential causes and its effect by mapping them to each other via pictorial representation. Very effective! Tip: Prep offline beforehand to know the Miro/Mural features and use it like a Pro!

Pour organiser efficacement une réunion virtuelle avec une minuterie et un compte à rebours, vous auriez dû utiliser des outils tels que Zoom ou Microsoft Teams pour la visioconférence en temps réel. Vous auriez également pu utiliser des outils de gestion du temps, comme Tomato Timer ou Countdown Timer, pour suivre le décompte précisément. Enfin, pour faciliter le partage d'informations, vous auriez pu utiliser des documents collaboratifs en ligne, comme Google Docs ou Microsoft OneDrive. Ces outils auraient permis de garantir une réunion virtuelle organisée et efficace.

O livro Reuniões Objetivas, da Harvard Business School diz que “mesmo que alguns participantes não estejam presentes, seja pontual. Quando eles chegarem e descobrirem que perderam alguns tópicos importantes, saberão que não devem se atrasar na próxima vez. Não recomece nem perca tempo dando informações aos atrasados. Se o fizer, você apenas reafirmará a noção de que portualidade não é importante e frustra aqueles que chegaram na hora certa. Se alguém perdeu algo crucial, coloque a pessoa a par depois da reunião. Não desperdice o tempo de todos com isso.”

A otimização do tempo é primordial para manutenção da eficiência e eficácia da equipe, na entrega dos OKRs e KPIs, e reuniões suscintas, planejadas, com escopo bem estruturado, direcionam e facilitam a condução dos temas e métricas mais importantes a serem tratados.

It's necessary to track time for the meeting if some discussion is taking too much time then it's overall impact on your primary meeting goal. So give necessary time to each discussion so you can cover all important points in your meeting.

Running a virtual meeting requires reliable communication and collaboration tools to facilitate smooth interaction among participants. Here are some commonly used tools for conducting virtual meetings: Zoom Microsoft Teams Google Meet Cisco Webex GoToMeeting Slack Discord When selecting a tool for your virtual meeting, consider factors such as the number of participants, desired features (e.g., screen sharing, recording, breakout rooms), ease of use, security features, and integration with other productivity tools used within your organisation. It's also important to ensure that the chosen tool meets any compliance requirements and data privacy regulations relevant to your organisation.

This is actually required on the primary stage of the meeting and in a closer moment. If you start meeting with some Quiz puzzle or some different points then you can easily engage your team attention in one platform and if all are focusing on the same platform your meeting agenda 100% working in practical worktask.

Kahoot is definitely an exciting go to for informal quizes...mentimerer for polls and socrative for formal quiz. Explore creatinfg a virtual escape room

Have conducted online virtual quizzes for the 100+ audience using Menti. Can ask Qs with Options or type the text format. Leaderboard is generated after taking into account the quickest one to answer. So you get the competitive vibe for group upon displaying the leaderboard after every 3-4 questions.

Não é necessário ser um especialista em tecnologia para encontrar aplicativos ou métodos que ajudem na organização do tempo e no aumento da eficiência da equipe mantendo o engajamento e a participação de todos. Kahoot é sem dúvidas a principal ferramenta, criando uma gameficação entre todos os participantes, para avaliar o entendimento da equipe sobre temas importantes. A startup Quizzability replica o mesmo em empresas, com o tema sustentabilidade.

Keep the audience engaged and also check if the main message was passed and absorbed using a fun quiz tool as Kahoot! This a good strategy that helps you doing in a easy way a simple test query and have the powerful of value about how the audience was update in that meeting! Try it! I recommend… you can surprise yourself…

Use good communication and be engaging. If you know your topic and keep the audience interested, the other tools are icing on top of the cake.

Mastering the art of virtual meetings is crucial in today's dynamic work environment. Leveraging tools like Zoom for seamless video conferencing, Slack for real-time collaboration, and Miro for virtual whiteboarding can enhance productivity.thank you

To run a virtual meeting and to keep the audience engaged: Microsoft teams is good option it contains below: 1.Dashboard this would help to view the status or progress in graphical or bar chart view. 2. Whiteboard helps people to engage through involving everyone online 3.video conferencing and video effect to Change background 4. Kanban virtual board to run retrospective 5. GIFs and emojis to give feedback to be on lighter side with fun filled 6. Sharing screen 7. There is also option to give subtitles for ur talk live

Contributors to earlier questions have pretty much covered all the tools and the aspects in considering a tool are also comprehensive. In the end, it has to be a tool that the whole team is familiar with (is has been briefed on using, prior to the meeting). Once the tool is chosen, we also need to keep in mind the basics. A tool is seldom a replacement of good meeting practices (virtual or otherwise).

Simply put, make sure to turn on your camera during virtual meetings. Unfortunately, the majority of participants currently choose not to activate their cameras, which leaves you speaking to a picture. However, seeing each other's faces can greatly enhance the communication experience and foster a stronger sense of connection and engagement among team members.