1. Assess Deadlines: Prioritize projects by deadline, focusing on urgent ones first. 2. Evaluate Complexity: Tackle simpler tasks quickly to free up time for complex ones. 3. Client Priority: Address high-priority clients and long-term partnerships promptly. 4. Resource Allocation: Assign projects based on team members’ skills and availability. 5. Regular Check-ins: Review task progress daily to ensure deadlines are on track and adjust as needed. 6. Break Down Large Tasks: Split big projects into manageable parts for smoother completion.

It’s tough sometimes when you are up against it, can’t see the wood for the trees etc. but it’s important to take a step back and evaluate the situation. Talk to your account managers and clients, is that deadline really set in stone, can we move things around and are we managing briefs efficiently. Communicate with your clients and staff, there’s always a way forward, technology is great, but we shouldn’t forget we can still operate on a human level, relationships are important as well.

When managing multiple design projects, here’s how to prioritize effectively: Evaluate Urgency: Identify deadlines and client expectations to address the most time-sensitive tasks first. Consider Impact: Focus on projects that have the greatest value or visibility for the client or business. Break Tasks into Steps: Divide larger projects into smaller, actionable tasks to stay organized and avoid feeling overwhelmed. This approach ensures that you tackle the most critical tasks while maintaining steady progress across all projects.

We use a rolling intake calendar based on average timelines of certain requests so we are usually moving projects to the offramp when we are onboarding new ones. You figure out how many you can feasibly keep on top of at a time, and move the rest to an expected start date of about 3 weeks after intake meetings happen. Works magically!

When organizing multiple events here is what I do. I will prioritize by urgency and order/manufacture time compared to the deadline date. I always try to have at least three days of play in case something changes last minute. Then I will attack the scheduling and sub contracting if needed and always have more then one plan of attack. What I have noticed with any event it comes down to being able to trouble shoot problems on the spot. Whether it be a hold up with unloading or if you are waiting on another crew/company from behind behind schedule. There is always one or more issues with every event, holding meeting prior and having multiple plans is the key. Communication is one of the most important thing in the planning/execution