Encouraging regular team discussions to address overlaps, clarify expectations, and foster a collaborative environment. Transparency is a must! Utilizing tools like flowcharts or responsibility matrices to provide a clear visual representation of task ownership and dependencies. Seeing is believing! Conduct frequent reviews to identify and address any recurring overlaps or ambiguities.

To clarify overlapping responsibilities, define clear roles and expectations through open communication, and establish a framework of accountability by mapping out tasks and ensuring each team member understands their specific duties. Regular check-ins and feedback help reinforce boundaries and prevent confusion.

I will not define strictly the roles and responsibilities, as this will not allow me to capitalise on their diversified knowledge. I will organize a workshop where I will share all the tasks and activities needed to be covered by the team along with the yearly objectives and ask them to do their job crafting. Job crafting is an extremely powerful tool where people engage with each other, negotiate and exchange tasks to keep the highest number of tasks within their area of expertise and interest. The principle here is that tasks that you might not appreciate doing, are highly desirable by someone else and vise versa. At the end, there will be few tasks that nobody want to take, they will be distributed equally between the team members.

• Define roles clearly: Create a job description for each member. • Communicate openly: Regularly discuss roles and responsibilities. • Set clear procedures: Outline steps to avoid conflict. • Encourage collaboration: Foster dialogue and teamwork. • Continuous review: Assess and adjust roles as needed.

To clarify overlapping responsibilities, define clear roles and tasks by mapping out each team member's responsibilities, setting boundaries, and ensuring alignment with team goals. Use a RACI matrix (Responsible, Accountable, Consulted, Informed) or similar framework to specify who does what, and regularly review and adjust roles as needed.