As a document checker in trade finance, I address discrepancies in freight invoices by thoroughly reviewing them against purchase orders, bills of lading, and contracts. I verify that shipping terms (e.g., Incoterms) are consistent with the invoice and check for hidden fees like fuel surcharges or port charges. When discrepancies arise, I engage with freight providers for clarification and resolution. I also collaborate with the procurement team to negotiate better rates. Additionally, I work on integrating automation tools to streamline the verification process and optimize costs effectively.

To address freight invoice discrepancies and ensure cost optimization, implement automated auditing tools to verify charges against contracts and shipment logs. Conduct regular audits and maintain centralized, accurate documentation of contracts, rate cards, and shipment details. Collaborate with carriers to resolve disputes promptly and include penalty clauses for repeated errors. Train staff to identify common discrepancies and prevent fraud. Leverage data analytics to uncover trends and optimize routes, consolidating shipments to reduce costs. Establish clear workflows for resolving discrepancies and track key metrics like billing accuracy and dispute resolution time to ensure continuous improvement in cost efficiency and accuracy.

1- always I mean always change your freight company in each 3 shipment this is the key let them know you're also working with other competitors this will give your partner a fright fleeing of losing its customer 2- Set up a comprehensive contract before shipping. Please make sure to communicate with all parties involved to avoid unexpected costs. 3-Study, review, and send all the directives that help me win the negotiation. Regularly review and validate HS codes for accurate classification. 4- Introduction of the company to monitor or review the negotiation claim

Audit Invoices Regularly: Cross-check freight invoices against agreed contracts and shipment records to identify discrepancies promptly. Leverage Technology: Use freight audit software to automate calculations, ensuring accurate billing and reducing manual errors. Negotiate Contracts Smartly: Include clear terms for surcharges, demurrage, and penalties to avoid unexpected costs. Monitor Weight/Volume: Validate the weight, dimensions, and freight class declared to prevent overcharges. Collaborate Closely: Work with reliable logistics partners and set up regular review meetings to address cost irregularities. Consolidate Shipments: Minimize costs by combining shipments where possible, optimizing container use.

When requesting a booking, remember to negotiate the rates concerning freight, origin and destination charges and all the logistic costs involved in the process. Negotiate before issuing the booking is the best way to avoid surprises and being overcharged for the shipments, which is something very common nowadays.