To ensure effective communication, I would ensure that I adapt my language level to ensure clarity. Depending on the audience's language level, this may include avoiding complex jargon, idioms, or any example which may be associated to a cultural reference (given the close link between language and culture). Written notes about the agenda prior to a meeting is also helpful as this will provide the stakeholder an opportnity to read through these in their own time for a more effective communication in-person. Another suggestion is opening up other ways of communication such as email where stakeholders can reach out and ask any questions they may have.

To ensure effective communication with stakeholders who have varying language skills, adopting a strategic, inclusive, and adaptable approach is essential. Here are the best practices to enhance understanding and engagement in such a diverse setting: 1. Know Your Audience’s Language Proficiency Levels. 2. Simplify Language and Avoid Jargon. 3. Leverage Visual Aids and Graphics. 4. Encourage Questions and Feedback. 5. Use Translation and Interpretation Tools. 6. Use Written Summaries and Recaps. By blending these practices, you can create an inclusive, clear communication environment that fosters understanding, encourages participation, and builds stronger, more effective relationships with stakeholders, regardless of language proficiency.

Keeping a searchable, analyzable record of all communication is vital. It helps to keep both internal and external stakeholders informed, especially when working across languages. This inspired us to create SeaMeet, a meeting copilot designed for multilingual teams. With team members in both Taiwan and the U.S., clear communication across time zones and languages is essential. With real-time captions, automated email summaries, and accurate multilingual transcriptions, we give everyone on the team an equal opportunity to participate. - No details are lost or misinterpreted, unlike manual summaries - Provides reassurance if someone missed or didn’t fully understand something Let's promote a respectful, confident work environment for all

In addressing stakeholders with varied language skills, I would prioritize clarity and adaptability in communication. This begins by tailoring my language to be both precise and accessible, avoiding jargon that may cause unnecessary barriers. Additionally, I would ensure that key points are reinforced through multiple forms of communication—written summaries, visual aids, or structured outlines—catering to different levels of language proficiency. A keen focus on active listening is essential; it allows me to gauge understanding and adjust my approach dynamically. Where possible, I would provide summaries or translations in stakeholders’ native languages to ensure inclusivity.

In such situations , I find it helpful to create a shared glossary of essential terms or concepts. This gives everyone a common reference point and reduces confusion. I also like to set up smaller group discussions where people feel more comfortable asking questions or clarifying points. If possible, I organize short check-ins between formal meetings to give everyone time to digest information and discuss anything they didn’t fully grasp. This approach helps build a collaborative atmosphere where everyone’s voice can be heard clearly, regardless of language differences.