You're managing shared remote workspaces. How do you address personalized workspace requests from employees?

Personalmente creo que mas que abrir canales de comunicación como encuestas u otros (que no las descarto), es fundamental realizar un plan de visitas de especialistas del worksplace a terreno, en donde con una mirada especialista con foco en la mejora continua, pueda levantar directamente a través de la observación y conversación, los aspectos a mejorar. Al estar en terreno, los usuarios te demostraran que es lo que falta o cuales son los principales temas que afectan sus espacios. También creo fundamental realizar el match entre los requerimientos y los objetivos estratégicos de la compañía para entregar una solución transversal costo eficiente y medible que impacte no solo al resultado sino que al bienestar de los colaboradores.

Consensus building throughout the organization is very important to create the right outcome for your workspace and your employee needs. Depending on the size of the organization and the workplace it is understandable that changes cannot be made at every request. For recruiting purposes as well as maintaining an inviting workplace dynamic for your team it is important to listen to requests and review an approach to fulfilling it within the desired needs of the entire organization. At times it can be as simple as adding a few more desks or creating larger desk spaces for employees that have higher workloads. Be transparent and constantly stay in contact with the flex office space provider.

When addressing personalized workspace requests, it is crucial to commence by evaluating the distinct requirements of your staff. This necessitates a detailed examination of their job roles, consideration of any physical adjustments they may necessitate, and an understanding of how their work environment impacts their efficiency. By consistently collecting feedback through surveys or establishing an open feedback mechanism, you can obtain valuable insights into your employees' prerequisites for optimal performance. It is imperative to underscore that the aim is not to cater to every desire, but to thoughtfully make decisions that enhance the overall functionality and comfort of the remote workspace.

Setting clear policies regarding personalization request for shared remote work spaces is very essential. These policies should outline clearly the fundamentals of the company resources and the shared nature of the space. Your transparency as it relates to budget consideration, constraints and the rationale behind the policies,to make employees have a grasp of the limitations, will help to promote a sense of belonging, eliminating feelings such as favouritism and workspace customization.

La definicion de estandares es fundamental, independiente de la modalidad o espacio (cowork, oficinas compartidas, home office) creo que lo importante es tener entendimiento claro de las funcionalidades que requiere cada área de una organización para ayudarlos a realizar su trabajo de una forma eficiente y cómoda. Para el caso del home office, la definición del espacio si bien recaerá mas en el mismo trabajador, el capacitarlo o guiarlo a un ambiente y metodología de trabajo que impacte positivamente en su bienestar y producción puede ser con de informativos y recomendaciones. Con lo anterior se generara un sentir que los colaboradores entenderán que independiente de la modalidad, su empleador esta ocupado de su bienestar y producción.

Personalization requests are normal and expected, but for you to still have control over the remote workspace,is to offer an array of pre-approved options. This should include a selection of ergonomic furniture,tech accessories and decorative items, that employees can choose from. When you create a list of choices, you ensure that the workspace meet up with a level of standard and aesthetic, while also at the same time, providing allowance for individual preferences. This also ultimately simplifies the procurement process, making it more cost-effective.

100% de acuerdo, sin embargo esto es mas simple de ejecutar cuando tu como organización generas un espacio, para el caso de home office, ínsito que debería ser mas recomendaciones que imposiciones, ya que serán los mismos trabajadores quienes buscaran su mejor espacio. Esta preocupado de el, pregúntale como esta, pero no quieras comprar el mueble que tu defines como organización ya que no es tu espacio. Dile cual es mejor, que le conviene, como lo ayudas....

Apart from personal needs also need to consider if the type of work done requires such space. Teams like legal, finance, contracts may require personal spaces given the nature of job. Also if there are people who have frequent calls are sitting among others, it may be disturbing to others.