To better manage unexpected client demands, start by prioritizing tasks based on urgency and importance. Create a clear list of what needs immediate attention and what can wait. Set boundaries by communicating realistic timelines to clients, ensuring they understand your availability. Utilize time-blocking techniques to allocate specific periods for client work, while also reserving time for planning and breaks. Lastly, consider delegating tasks when possible, to lighten your workload and maintain focus on high-priority projects.

Identify high-impact tasks and tackle critical items first using prioritization tools. Communicate realistic timelines to clients to manage expectations. Assign tasks to team members based on their strengths to lighten your workload. Divide big projects into smaller tasks with specific deadlines to stay on track. Utilize tools like task lists, calendar reminders, or project management software for organization. Respectfully suggest alternative deadlines when requests are unfeasible. Brief breaks prevent burnout and help maintain focus for demanding tasks.

One thing I have found helpful when being overwhelmed by unexpected demand is to set realistic expectations. Work with your client on priority levels and come up with a timeline that works for them and for you. The worst thing you could do, is say yes to all their demands and fail to deliver. By setting the realistic expectation early on, your client will know what to expect and will afford you time to plan strategically.

> Prioritize tasks using a system like the Eisenhower Matrix to distinguish between urgency and importance, and set clear boundaries by communicating availability. > Break larger tasks into manageable steps and utilize time-blocking techniques to create a structured schedule. > Delegate tasks to team members to free up my time for more critical responsibilities. > Identify patterns in client requests to prepare for future demands.