Contracts Administrator

The Contracts Administrator is responsible for contract administration of MTS procurement of goods, equipment and service agreements, and assists the Manager of Procurement and Principal Contract Administrator to ensure that MTS contractors and project managers adhere to contract terms and conditions during contract performance.

MTS offers competitive benefits including, but not limited to, health, dental, and vision for you and your family, vacation and sick time, retirement plans, and wellness programs. Here are some additional perks & benefits!

• Employer paid holidays (up to 12 per year)
• FREE transit pass for you and your family
• On site gym & gym membership reimbursement
• Walk, run and/or bike event reimbursement
• Employer paid bereavement leave and jury duty
• Tuition reimbursement
• Public loan forgiveness
• Paid company training & development opportunities
• & much, much more!

EXAMPLES OF DUTIES:

Essential Functions

• Acts as the assistant for MTS procurement in contract administration of goods, equipment, service agreements, including construction and Architectural & Engineering (A&E).
• Maintains a contract management database that includes performance requirements, performance measures, deliverables, project/procurement timetables, payments, incentives and liquidated damages.
• Maintains databases and assists with tracking expense trends to identify potential project budget overruns.
• Drafts brief analytical reports with data interpretations on project or procurement expense trending data.
• Assists with formal and informal procurements in accordance with local, state, and federal regulations.
• Assists with tracking and oversight of all contracts from inception to closeout and communicates extensively with contract officers, project managers and contractors to proactively resolve contract discrepancies and ensure a smooth resolution.
• Provides procurement technical guidance on contract fulfillment issues.
• Reviews and approves contractor invoices to ensure that work is within contract scope, meets contractual standards, has been completed, inspected and accepted by MTS, and that all charges and invoices conform to contractual standards (including accurate unit pricing, clear statement of units received or delivered, clear statement of labor hours by labor craft expended, inclusion of support documentation required by the agreement, taxes and delivery charges, etc.).
• Assists in the production and review of procurement action memoranda for submittal to the Board of Directors.
• Assists in mediating contractual issues between project managers and contractors with guidance from General Counsel and the Manager of Procurement.

Duties May Include, But Are Not Limited To, The Following:

• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills and Abilities

Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; exceptional verbal and written communication skills; exemplary attention to detail and very strong critical analysis skills; excellent negotiation skills and the ability to effectively facilitate resolution of contract-related issues; ability to develop contract or project financial management databases; ability to analyze and interpret project or procurement expense trending data through MS Excel; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; strong working knowledge of federal and state public transit procurement statutes and regulations.

Physical Requirements

The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.

Experience/Education/Certificates/Licenses

Possess an associates or bachelor's degree from an accredited college or university in Business Administration, Economics or Public Administration or a closely related field. A minimum of two years of combined experience as a Procurement Assistant, Contracts Administrator and/or Procurement Specialist is preferred. Public agency experience and SAP experience is preferred. Must possess and maintain a valid California driver's license.

GENERAL:

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

SALARY GRADE: #9 (72,303 - $102,671)

HIRING GRADE: DOQ

DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.