Document Archivist (Remote)

Job Title: Document Archivist

Department: Operations

Reports To: Client Services Director

Job Overview

The Document Management Specialist at iPaladin will be responsible for accessing, reviewing, categorizing, and archiving client documents with precision and accuracy. This role requires a meticulous attention to detail and a strong understanding of library science principles to ensure that each document is appropriately classified and stored within iPaladin’s digital systems.

Responsibilities And Duties

Document Review and Classification: Review each client document to determine its subject matter, category, and effective date. Employ a systematic approach to ensure documents are classified documents according to iPaladin’s organizational standards.

Quality Control: Regularly review the archived documents to ensure consistency and adherence to company’s quality standards. Address any discrepancies and implement corrective measure.

Collaboration and Communication: Work closely with Client Services Director to ensure that the document management system meets the needs of the clients.

Training and Compliance: Stay informed about the latest developments in company and client document management preferences. Participate actively in training sessions to improve skills and ensure compliance with evolving standards.

Reporting: Generate and submit regular reports detailing metrics such as number of documents reviewed and archived. Highlight any issues and suggest potential improvements to the document management process.

Qualifications

• Proven experience in document management, archival science, or a similar role.
• Exceptional attention to detail and high level of organizational skill.
• Excellent analytical and problem-solving abilities.
• Proficiency in the using digital systems.
• Ability to handle confidential and sensitive information with discretion.
• Strong communication and interpersonal skills.
  
  

Physical Requirements

• Ability to sit and use a computer for extended periods.
  
  

Working Conditions

• This is a full time, remote work position requiring ability to work independently.
• Must hare reliable high-speed internet access.
• Standard office hours apply, with flexibility to work additional hours as needed to meet project deadlines.
  
  

Employment Type: Full Time

Years Experience: 1 - 3 years

Salary: $50,000 - $57,000 Annual

Bonus/Commission: No