Executive Assistant

San Francisco based financial services firm is seeking an Executive Assistant to support a team of executives. The ideal candidate will have 5 or more years of experience supporting a team out of a fast-paced financial services environment.

Base: $90k-130K plus bonus

Hybrid schedule, 4 days onsite, 1 day remote.

Responsibilities:

• Manage all calendar and scheduling needs for the team of executives, including arranging events and conferences
• Plan and coordinate domestic and international travel, including flights and ground transportation, and create itineraries
• Manage inbox, incoming/outgoing mail, and phone calls
• Draft correspondence and compose emails; ability to respond to correspondence with utmost discretion
• Ability to interact with clients in a professional manner and to develop professional working relationships
• Meeting and presentation preparation as required
• Maintain efficient filing system for documentation and upkeep client database
• Greet clients and arrange conference rooms for meetings, provide additional assistance with projects around the office for smooth day-to-day operations
• Prepare and submit expenses

Requirements:

• Minimum of 5 years’ experience administrative experience out of financial services or investment environments
• Bachelor’s degree required
• Strong prioritization, multi-tasking, and organization skills in a global, fast-paced financial services environment
• Proficient computer skills, including Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook), with the ability to learn new software
• Exceptional written and verbal communication skills
• Proactive self-starter able to work with multiple competing deadlines
• Ability to work well with others and form good relationships with the team