Office Administrator

JOB DESCRIPTION

This Office Administrator will support a large corporate office in the Antioch, CA area. This person will perform administrative duties as well as reception duties, sitting at the front-desk of the office suite. This is a long-term permanent contract-to-hire position that will begin as a contract and is intended to convert to direct employment after 6-12 months. This office has also recently gone through a move to a new building/office location, so help with organization following the move can be expected.

Other duties include:

- Greet any visitors including stakeholders and global executives as the first face they see coming into the office suite

- Ensure proper security access to visitors

- Handle any deliveries

- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately

- Facilities support, for example calling a plumber or repairman as needed

- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)

- Preparing the office, catering, conference rooms etc. for visits from Executives

- Support organization and documentation for a fleet of about 14 vehicles

- Coordinate with security and IT for key card access for any new hires

- Any other ad hoc administrative support duties that arise

Pay will vary based upon individuals' relevant experience and background across a range of $60,000-$65,000 annually. Benefits include health, dental, vision, and 401K.

REQUIRED SKILLS AND EXPERIENCE

- 3+ years of experience working as an office administrator or office manager or similar role

- Must have experience as an administrator for a large corporate office environment, rather than a small office

- Experience interfacing with all corporate levels of employees including executives

- Experience supporting an office as an entity, rather than an individual or small group in a strictly executive admin role for example

- Experience supporting facilities maintenance for the office

- Experience with AR and expenses

- Experience with Microsoft Teams