Office Manager

Department: Finance

Reports to: Controller

Position Type: Full-time, in the office, Monday through Thursday, WFH on Fridays.

Wage: $41,000 to $45,000

Company

Exciting opportunity to join a progressive and growing organization serving individuals with developmental disabilities of all ages. Support, Inc. has provided community-based solutions for over 30 years and serves the entire front range of Colorado. Our mission is to serve our constituents and customers in innovative, and cost-effective ways, and to provide the very best in community based residential and day services. We strive to serve people in a way that honors choice making, health and safety, being part of the community, individual relationships, and a positive picture of the future.

Support, Inc. provides community-based services that result in quality lifestyles: Lifestyles that are characterized by integration into the community, a sense of belonging, empowered choice-making, and opportunities for growth and learning. All Support, Inc. services share a characteristic of being community based, and tied to "best practices" in the industry. We take pride in our flexibility and responsiveness to our customers. Our expertise includes 24-hour supervised living, ADA issues, Positive Behavior Supports, and medical supports.

Position Summary

Seeking an energetic professional who does not mind wearing multiple hats. The Office Manager will organize and coordinate office operations, facilities maintenance, and provide support to the Finance team with various tasks. The Office Manager is well organized, flexible, and enjoys the administrative challenges of handling a wide range of administrative duties and is able to work independently with little or no supervision.

Office Manager Responsibilities

Organize office operations and facilities maintenance

• Provide general support to on-site visitors; greet and assist with information, tours
• Answer phones and manage voicemail; assist clients, employees and others with questions and transfer to appropriate person/department
• Manage company email and faxes received in the office; transfer to appropriate person/department
• Process daily mail - open, sort, scan, and file; direct to appropriate person/department
• Point person for facilities maintenance, mailing, shipping, supplies, equipment, and errands
• Monitor and maintain kitchen and office supplies inventory
• Purchase and track all office equipment, including laptops
• Coordinate with IT and Finance on all office equipment
• Manage and assign Adobe licenses
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers
• Actively participate in the planning and execution of company events
• Organize, monitor and document procedures
  
  

Support Finance Team

• Assist with monthly invoicing
• Assist with weekly billing
• Accounts payable support
• Maintain various reconciliations in excel
  
  

Office Manager Requirements

• Office management, administrative, or assistant experience
• Proficient in Microsoft Office – Outlook, Excel, Word
• Computer skills and comfort navigating within various software packages
• Strong organizational and planning skills
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
  
  

Support, Inc. is an Equal Opportunity Employer. M/F/D/V

We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Principals only. Recruiters, please don't contact this job poster with unsolicited services or offers.

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