Senior Executive Assistant (C-Suite)
Senior Executive Assistant (C-Suite)
VaynerMedia
New York, NY
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Senior Executive Assistant
VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal and external communications concerning our Executive-level leaders (Global C-Suite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.
The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.
What You'd Do:
$125,000—$140,000 USD
VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player in our organization, you will serve as an indispensable partner for internal and external communications concerning our Executive-level leaders (Global C-Suite). We are looking for an individual who embodies and seamlessly integrates core competencies essential for success in this role: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.
The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C-Suite level executives while also secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.
What You'd Do:
- Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.
- Schedule, prepare materials for, and attend meetings as requested by the Executive(s).
- Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation, for the Executive(s) and their team members as needed.
- Be available during off hours during international travel to assist with any adjustments that may arise.
- Complete monthly expense reports with attention to detail.
- Serve as a representative for Executive(s) to facilitate cross-functional problem-solving initiatives and collaboration, while also managing document drafting, proofreading, and editing tasks.
- Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision-making.
- Act as a key driver and project lead, instituting sustainable processes, and partnering cross-functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.
- Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; acting as a seamless extension of Executive(s).
- Play a vital role as a contributor around standard operating procedures and ways of working.
- Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.
- Exemplify knowledge regarding global capabilities, products, and services, taking on a level of 'subject matter' expert.
- 6+ years of experience supporting Executive-level Leaders (EVP to Global C-Suite), preferably in a creative agency environment.
- Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software
- Ability to work independently, prioritize tasks, and meet deadlines with little supervision
- Able to handle sensitive and confidential information with the highest level of discretion and integrity
- Exceptional written and verbal communication skills
- Strong focus on team culture and cross-functional work
- Comfortable receiving feedback and can adjust approach accordingly
- Creative problem-solving skills and is proactive in identifying ways to improve outcomes
- Operates with the highest level of personal integrity and ethics
- Ability to manage multiple projects at the same time with varying deadlines
- Comfort with ambiguity and proven ability to create clarity
- Exact compensation may vary based on skills, experience, and location.
- Employer-sponsored 401k with match
- Medical, Dental, and vision coverage
- Unlimited PTO
- Caregiver (Parental) Leave
- Health and Wellness benefits
$125,000—$140,000 USD
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Technology, Information and Internet
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