Coast Communications and Public Affairs’ Post

It is shocking to think that... You would rather… A) Bombard your VA with event tasks when you know it’s not in their zone of expertise. B) Put pressure on your in-house comms/marketing team who are already juggling multiple event projects. C) Decide to take the DIY approach. When the noise of the event planning stress can simply be switched off… How? You saw the value and ROI in investing in an Event Planner who can help you save on: ⏱️Time 💷 Money 🧘🏾Stress Don’t just take my word for me. 👉🏾Head over to Hay Events website to view client’s case study success stories. P.S. Hot Cross buns.. eaten with jam or without? #eventplanner #smallbusinessowner #hayevents #eventsmanagement

📢 Calling all event planners and on-site event staff! 🌟 Communication is the glue that holds every successful event together. As someone who's been in the trenches of event planning, I can't emphasize enough the importance of clear and effective communication for on-site event staff.   Over the next few days, I will post about the below 4 basic and effective communications at every stage of the event process—from initial contact to post-event reflection. 📞 Initial Contact Communication 📋 Pre-Event Prep Communication 🚀 During the Event Communication 🔍 Post-Event Communication Let's elevate our event experiences together through the power of communication! 💬 #EventCommunicationSeries #StayTuned #EventSuccess #EventStaffing #TripDirector #EventPlanner #OnsiteEventManager #MeetingPlanner Got questions or specific topics you'd like me to cover? Drop them in the comments below! Your feedback drives this conversation! 🗨️

There's something truly special about being an event planner. The thrill of bringing ideas to life, coordinating every detail, and watching it all come together is indescribable. But the real magic happens when the event unfolds and you see the smiles, the connections being made, and the moments that will be remembered long after the day is over. Seeing the success of an event I've worked on is heart-melting. It’s a reminder of why I love what I do—creating experiences that resonate, inspire, and leave a lasting impact. Proud to be part of an industry where every project is a new adventure and a chance to make something unforgettable. #EventManagement #PassionForEvents #CreatingMemories

Meet Sophie, our resident Project Manager! 🐾 Just like in field marketing and event planning, today’s special project needed a steady hand (or paw) to keep things on track. Sophie took her role seriously, managing the space with focus and calm amidst ladders, tools, and plenty of distractions. Field marketers and event planners know that success often comes down to managing all the moving parts and ensuring everything runs smoothly, and Sophie’s presence reminded me just how important a steady presence is to execute a flawless event. Here’s to all the project managers out there—furry or not—who keep our projects and events on schedule! Well done, Sophie! #FieldMarketing #EventPlanning #ProjectManagement

🚀 𝗪𝗵𝘆 𝗚𝗥𝗘𝗔𝗧 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻 𝗠𝗮𝘁𝘁𝗲𝗿𝘀 𝗶𝗻 𝗘𝘃𝗲𝗻𝘁 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁: 𝗘𝗽𝗶𝘀𝗼𝗱𝗲 𝟯 - 𝗦𝘂𝗽𝗽𝗹𝗶𝗲𝗿 𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻 Today, I’m diving into a vital yet often overlooked piece of event success—supplier communication. With countless moving parts like venues, AV, catering, and transport, effective coordination is critical. But here’s a reality check: while your event might be the highlight on your calendar, for suppliers, it’s one of many. This is where an experienced event planner makes all the difference. Here’s how I approach supplier communication: Building Relationships – Each supplier is part of my team. Knowing them by name and treating them as partners makes all the difference on event day. (Gabriella Robuccio is a master of this!) Sharing Your Vision – There’s only one way you want your event delivered. I ensure every partner understands your unique expectations. Asking the Right Questions – Timing is key, and proactive communication uncovers and mitigates risks before they become issues. With the right strategy, you won’t need to worry about the details; they’re covered. But without it, quality can easily slip. If you’re looking to elevate your event experience, let’s connect and make sure your next event is a standout! #EventManagement #SupplierCommunication #EventStrategy #LinkedInMiniSeries #HayLetsCommunicate

Thinking about hiring an event planner but unsure about the costs involved? 🤔 Whether you're planning a surprise birthday bash or a corporate gala, understanding the investment required can help you make the right decision. Check out our blog post where we break down the factors that influence event planning costs, giving you insights to budget effectively for your next big occasion! 👉 How Much Does an Event Planner Cost? https://lnkd.in/gybqMNgZ Let's make your next event unforgettable without breaking the bank! 💡✨

Wondering how a successful event comes to life? Here’s a breakdown of the process: 1️⃣ Events: Start with a clear vision and purpose for your gathering. 2️⃣ Scheduling: Choose the ideal date and time for maximum attendance. 3️⃣ Creativity: Develop unique themes and experiences that captivate. 4️⃣ Budgeting: Allocate resources wisely to bring your vision to fruition. 5️⃣ Location: Select the perfect venue to complement the event’s vibe. 6️⃣ Marketing: Spread the word and generate buzz to attract the crowd. 7️⃣ Coordinating: Ensure all elements come together smoothly. 8️⃣ Logistics: Manage details like catering and tech setups for a flawless execution. Each step is essential to turning an idea into an extraordinary event. #eventplanning #eventmanagement #eventsuccess #creativeprocess

In the fast-paced world of event management, time is both our greatest ally and fiercest adversary. With deadlines looming and tasks multiplying, the pressure can feel overwhelming. From coordinating intricate logistics, marketing the event, and making a strong impression, each detail is a vital thread in the fabric of a successful event. So, embrace the challenge, keep juggling those tasks, and watch your hard work transform into unforgettable experiences! 🌟✨ Need some inspiration on how to handle timeline constraints? Check out our e-book for more about this challenge and the other top event marketing challenges here: https://hubs.li/Q02N_3k_0 #EventManagement #Multitasking #JugglingAct #EventProfs #Teamwork #SuccessStories

Last week I was lucky enough to attend (digitally) a fascinating agency roundtable, orgainsed by the brilliant Remeny Armitage Royle with Alex Blondin. The subject was around building stronger relationships with clients by becoming a more strategic partner. So, really powerful stuff! From the outset the discussion was really thought-provoking, and the break-out sessions were as fun as they were illuminating. The roundtable was well chaired by both Remeny and Alex and it was great that it was so well attended by such a big range of agency types. There was definitely a lot of food for thought. A few key take outs: - make sure clients are aware of all your services - plan in regular check-in meetings - check client briefs against their strategic objectives - be proactive and accountable - don't try to fix everything (at once) And, of course, one crucial reminder; if you can't do it yourself ask an expert (such as Remeny) to do it for you! I'm really looking froward to attending more of these!

An event planner’s work is never done, even after the event is over. Despite the temptation to celebrate reaching the finish line, it’s crucial to conduct an event debrief to maintain high standards. Post-event analysis is vital for streamlining processes and developing best practices based on attendee and stakeholder feedback. To ensure future success, thoroughly debrief to understand which strategies were most effective in achieving your event's objectives. Here's a 45+ Must Ask Questions for a Successful Event Debrief If you're looking for an event planner for your next event, we're here to help. 😉 https://lnkd.in/gkApM7av