M Azzam Bakdash’s Post

🪬 Responsibilities of Procurement Engineer......... 🤠 👷♂️ 🏗️ ◾ Prepare and submit material submittals for client or consultant approval. 💎 Prepare and update the procurement schedule in coordination with the construction program. ◾ Ensure materials meet project specifications, standards, and codes. ◾ Evaluate and qualify suppliers based on technical compliance, financial stability, past performance, and reliability. ◾ Negotiate pricing, delivery terms, payment conditions, and other contract terms to ensure the best value. ◾ Create and issue POs to approved suppliers. ◾ Coordinate with the finance department to ensure timely processing of supplier invoices and payments. ◾ Track material consumption and maintain optimal inventory levels to avoid shortages or overstocking. ◾ Maintain certificates of compliance, test reports, and other documentation required for materials. ◾ Track POs and ensure on-time delivery of materials and equipment. #civilengineering #procurement #materialmanagement #constructionmanagement

The main function of a Procurement Engineer is to manage and oversee the purchasing of technical materials, equipment, and services required for engineering projects. They ensure that all procurement activities are cost-effective, meet project specifications, and adhere to schedules. Their role bridges engineering, procurement, and supply chain management to ensure smooth project execution. Key Responsibilities: 1. Supplier Sourcing and Evaluation: • Identify and evaluate suppliers/vendors for quality, reliability, and cost. • Develop and maintain relationships with suppliers to ensure long-term collaboration. 2. Technical and Commercial Analysis: • Review technical specifications and ensure purchased materials align with project requirements. • Negotiate pricing, terms, and contracts to achieve the best value. 3. Material and Equipment Procurement: • Procure technical equipment, spare parts, and materials needed for projects. • Ensure timely delivery to avoid project delays. 4. Cost Management: • Control and optimize procurement budgets while maintaining quality standards. 5. Compliance and Documentation: • Ensure all purchases comply with company policies, industry standards, and regulatory requirements. • Maintain accurate records, including purchase orders, contracts, and delivery schedules. 6. Collaboration with Engineering and Project Teams: • Work closely with engineers to understand material and technical needs. • Provide insights on cost-effective alternatives without compromising quality. 7. Risk Management: • Anticipate and mitigate risks related to supply chain disruptions. • Implement contingency plans for critical procurement items. 8. Market Analysis: • Monitor market trends to identify cost-saving opportunities and emerging technologies. Skills and Qualifications: • Technical Knowledge: Understanding of engineering processes, materials, and equipment. • Negotiation Skills: Ability to secure favorable terms with suppliers. • Analytical Thinking: For cost analysis and vendor evaluation. • Communication Skills: Collaborating effectively with vendors and internal teams. • Project Management: Managing procurement timelines and priorities. Procurement Engineers play a critical role in ensuring the technical and commercial success of engineering projects.

Material Requisition Initiation: The need for materials or equipment is identified by the project team or relevant department based on project requirements, engineering specifications, or operational needs. Document Preparation: A material requisition document is prepared detailing the specifics of the required materials or equipment. This document typically includes information such as item descriptions, quantities, specifications, quality requirements, delivery schedules, and any other relevant details. Approval Process: The material requisition document goes through an approval process within the organization. Depending on the organization's hierarchy and procurement policies, approvals may be required from project managers, engineering teams, budget controllers, or other relevant stakeholders. Submission to Procurement Department: Once approved, the material requisition is forwarded to the procurement or purchasing department responsible for sourcing and procurement activities. Procurement Process: The procurement department reviews the material requisition and initiates the procurement process. This involves tasks such as identifying potential suppliers, obtaining quotations or proposals, negotiating terms and conditions, issuing purchase orders, and tracking delivery schedules.

Procurement Process

In EPC Projects, the Procurement Process unfolds through distinct phases to ensure seamless project execution: **Pre-Procurement Phase:** 1. **Establish Procurement Strategy:** Tailor the procurement approach to the project's needs. 2. **Prerequisites:** - List of Long Lead items - Approved Vendor List - Material Classification (Engineered, Bulk, Packages, Specialty) - Procurement Plan - Project Schedule 3. **Vendor Qualification and Registration:** Independent of project timeline. **Pre-Order Phase (Tendering):** 1. **Specifications and PR/MR:** Develop technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR). 2. **Tendering:** Initiate tenders or Request for Quotation (RFQ). 3. **Bid Clarifications:** Address queries from bidders. 4. **Pre-Bid Meetings and Site Visits:** Conduct necessary meetings and visits. 5. **Bid Receipt and Evaluation:** Assess technical and commercial bids. 6. **Management Approvals:** Secure necessary approvals. 7. **Purchase Order (PO) Issuance:** Finalize vendor selection and issue PO. **Post-Order Phase (Execution):** 1. **Vendor Document Approval:** Review and endorse vendor documents. 2. **Drawing Approval:** Validate vendor drawings. 3. **Quality Document Approval:** Verify vendor quality documents. 4. **Manufacturing Clearance:** Authorize production. 5. **Inspection and Testing:** Perform inspections at specified stages. 6. **Dispatch Clearance:** Approve product shipment. 7. **Delivery and Logistics:** Coordinate transportation logistics. 8. **Receipt and Inspection:** Verify receipt and inspect materials. **Tracking and Reporting:** 1. **Procurement Tracking Register:** Monitor progress. 2. **Material Control Index:** Track material status. 3. **Project Progress Reports:** Detail procurement status, issues, and forecasts. 4. **Alignment with Project Schedule:** Ensure procurement aligns with the project timeline.

Procurement is the process through which organizations identify, acquire, and manage the goods and services necessary to run their operations. It spans from acquiring office supplies to manufacturing components and is essential for maintaining smooth and efficient flow of business operations. The procurement process is a complex business function consisting of several stages, each presenting opportunities for optimization.

Procurement Process in EPC Projects :- Pre-Procurement Phase 1. Establish Procurement Strategy: Define project-specific procurement approach. 2. Prerequisites: - Long Lead items list - Approved Vendor List - Material Classification (Engineered, Bulk, Packages, Specialty) - Procurement Plan - Project Schedule 3. Vendor Qualification and Registration: Independent of project timeline. Pre-Order Phase (Tendering) 1. Specifications and PR/MR: Prepare technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR). 2. Tendering: Float tenders or Request for Quotation (RFQ). 3. Bid Clarifications: Address bidder queries. 4. Pre-Bid Meetings and Site Visits: Conduct meetings and site visits (if required). 5. Bid Receipt and Evaluation: Receive, evaluate technical and commercial bids. 6. Management Approvals: Obtain approvals. 7. Purchase Order (PO) Issuance: Finalize vendor selection, issue PO. Post-Order Phase (Execution) 1. Vendor Document Approval: Review, approve vendor documents. 2. Drawing Approval: Approve vendor drawings. 3. Quality Document Approval: Verify vendor quality documents. 4. Manufacturing Clearance: Issue clearance for production. 5. Inspection and Testing: Conduct inspections at agreed stages. 6. Dispatch Clearance: Approve shipment. 7. Delivery and Logistics: Coordinate transportation. 8. Receipt and Inspection: Verify receipt, inspect materials. Tracking and Reporting 1. Procurement Tracking Register: Monitor progress. 2. Material Control Index: Track material status. 3. Project Progress Reports: Include procurement status, issues, and forecasts. 4. Alignment with Project Schedule: Ensure procurement activities align with project timeline.

Procurement Process in EPC Projects :- Pre-Procurement Phase 1. Establish Procurement Strategy: Define project-specific procurement approach. 2. Prerequisites: - Long Lead items list - Approved Vendor List - Material Classification (Engineered, Bulk, Packages, Specialty) - Procurement Plan - Project Schedule 3. Vendor Qualification and Registration: Independent of project timeline. Pre-Order Phase (Tendering) 1. Specifications and PR/MR: Prepare technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR). 2. Tendering: Float tenders or Request for Quotation (RFQ). 3. Bid Clarifications: Address bidder queries. 4. Pre-Bid Meetings and Site Visits: Conduct meetings and site visits (if required). 5. Bid Receipt and Evaluation: Receive, evaluate technical and commercial bids. 6. Management Approvals: Obtain approvals. 7. Purchase Order (PO) Issuance: Finalize vendor selection, issue PO. Post-Order Phase (Execution) 1. Vendor Document Approval: Review, approve vendor documents. 2. Drawing Approval: Approve vendor drawings. 3. Quality Document Approval: Verify vendor quality documents. 4. Manufacturing Clearance: Issue clearance for production. 5. Inspection and Testing: Conduct inspections at agreed stages. 6. Dispatch Clearance: Approve shipment. 7. Delivery and Logistics: Coordinate transportation. 8. Receipt and Inspection: Verify receipt, inspect materials. Tracking and Reporting 1. Procurement Tracking Register: Monitor progress. 2. Material Control Index: Track material status. 3. Project Progress Reports: Include procurement status, issues, and forecasts. 4. Alignment with Project Schedule: Ensure procurement activities align with project timeline.

Procurement Process in EPC Projects :- Pre-Procurement Phase 1. Establish Procurement Strategy: Define project-specific procurement approach. 2. Prerequisites: - Long Lead items list - Approved Vendor List - Material Classification (Engineered, Bulk, Packages, Specialty) - Procurement Plan - Project Schedule 3. Vendor Qualification and Registration: Independent of project timeline. Pre-Order Phase (Tendering) 1. Specifications and PR/MR: Prepare technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR). 2. Tendering: Float tenders or Request for Quotation (RFQ). 3. Bid Clarifications: Address bidder queries. 4. Pre-Bid Meetings and Site Visits: Conduct meetings and site visits (if required). 5. Bid Receipt and Evaluation: Receive, evaluate technical and commercial bids. 6. Management Approvals: Obtain approvals. 7. Purchase Order (PO) Issuance: Finalize vendor selection, issue PO. Post-Order Phase (Execution) 1. Vendor Document Approval: Review, approve vendor documents. 2. Drawing Approval: Approve vendor drawings. 3. Quality Document Approval: Verify vendor quality documents. 4. Manufacturing Clearance: Issue clearance for production. 5. Inspection and Testing: Conduct inspections at agreed stages. 6. Dispatch Clearance: Approve shipment. 7. Delivery and Logistics: Coordinate transportation. 8. Receipt and Inspection: Verify receipt, inspect materials. Tracking and Reporting 1. Procurement Tracking Register: Monitor progress. 2. Material Control Index: Track material status. 3. Project Progress Reports: Include procurement status, issues, and forecasts. 4. Alignment with Project Schedule: Ensure procurement activities align with project timeline.

Procurement Process in EPC Projects :- Pre-Procurement Phase 1. Establish Procurement Strategy: Define project-specific procurement approach. 2. Prerequisites: - Long Lead items list - Approved Vendor List - Material Classification (Engineered, Bulk, Packages, Specialty) - Procurement Plan - Project Schedule 3. Vendor Qualification and Registration: Independent of project timeline. Pre-Order Phase (Tendering) 1. Specifications and PR/MR: Prepare technical specifications, raise Purchase Requisitions (PR) or Material Requisitions (MR). 2. Tendering: Float tenders or Request for Quotation (RFQ). 3. Bid Clarifications: Address bidder queries. 4. Pre-Bid Meetings and Site Visits: Conduct meetings and site visits (if required). 5. Bid Receipt and Evaluation: Receive, evaluate technical and commercial bids. 6. Management Approvals: Obtain approvals. 7. Purchase Order (PO) Issuance: Finalize vendor selection, issue PO. Post-Order Phase (Execution) 1. Vendor Document Approval: Review, approve vendor documents. 2. Drawing Approval: Approve vendor drawings. 3. Quality Document Approval: Verify vendor quality documents. 4. Manufacturing Clearance: Issue clearance for production. 5. Inspection and Testing: Conduct inspections at agreed stages. 6. Dispatch Clearance: Approve shipment. 7. Delivery and Logistics: Coordinate transportation. 8. Receipt and Inspection: Verify receipt, inspect materials. Tracking and Reporting 1. Procurement Tracking Register: Monitor progress. 2. Material Control Index: Track material status. 3. Project Progress Reports: Include procurement status, issues, and forecasts. 4. Alignment with Project Schedule: Ensure procurement activities align with project timeline.