It is important to have a written plan and lay out what are you needs for your live events - Creating a policy of needs if you will to see the big picture. Utilize and leverage partnerships to share costs if and where applicable. Being able to go back to that plan and tweak each time to find what works best creates a great workflow to manage your budget - Don't be afraid to change how you have done things. Additionally, donations and sponsorships are always helpful to offset cost for any size live event.
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