PLEX International Logistics LLC’s Post

A Logistics Coordinator:- A Logistics Coordinator is responsible for managing and organizing the transportation, storage, and distribution of goods within a company or organization. Their role involves ensuring that products move efficiently from suppliers to customers or between different departments within an organization. Here's a breakdown of their key responsibilities: Inventory Management: Keeping track of inventory levels, ensuring that products are stored properly, and ordering more stock when necessary. Scheduling and Planning: Coordinating shipment schedules, arranging for transportation, and planning routes to ensure timely deliveries. Vendor Coordination: Working with suppliers, manufacturers, and transport companies to manage the logistics of incoming and outgoing goods. Documentation: Handling paperwork such as shipping documents, invoices, customs forms, and contracts to ensure compliance with regulations. Tracking Shipments: Monitoring the progress of shipments and resolving any issues that may arise, such as delays, lost shipments, or damaged goods. Communication: Serving as a point of contact between various departments, suppliers, and clients, ensuring everyone is informed about the logistics process. Cost Control: Managing logistics costs by negotiating rates with transportation providers and finding cost-effective solutions for shipping. Logistics Coordinators play a vital role in keeping supply chains running smoothly, ensuring goods are delivered on time and within budget. #LogisticsCoordinator #SupplyChainManagement #Logistics #SupplyChain #Transportation #InventoryManagement #Shipping #Warehousing #OperationsManagement #EfficiencyInLogistics #LogisticsSolutions #FreightManagement #Procurement #SupplyChainSolutions

Sea Freight Procurement Specialist Kindly email resume recruitment@asia-petrochem.com With extensive experience in ocean freight procurement, including at least 3 years in a shipping line. They should have a solid understanding of the global shipping network, including specific trade lanes, and the ability to manage relationships with shipping line partners, both at the operational and managerial levels. The candidate must be comfortable with negotiating terms, developing freight procurement strategies, managing teams, and analysing shipping data to make informed decisions. Handle and negotiate sea freight contracts with shipping line partners, focusing on the Asia & Africa. Develop strong relationships with key shipping line partners, ensuring a reliable network for freight procurement. Identify and onboard new partners to diversify and strengthen the freight procurement network. Determine the allocation of volumes per route, shipping line, and account, aligning with business objectives. Collaborate in the development of overall buying strategies to ensure competitiveness and profitability. Work on developing VID (Volume Incentive Discount) schemes with key partners to drive better results. Participate in the sea freight tender process, ensuring competitive pricing and terms. Provide detailed yield and volume analysis to support decision-making. Forecast and plan for low and peak seasons, ensuring freight procurement strategies are optimized. Manage the freight procurement team or coordinate with the Bansard offices in Asia for smooth operations. Ensure coordination of activities across teams, from operational management to execution of strategies. Possess deep knowledge of the ocean freight industry, especially procurement, capacity management, and specific trade lanes like Africa, Asia, GCC & Indian Subcontinent Maintain a strong network with local and managerial-level contacts at carriers. Demonstrate strong operational understanding to manage unforeseen events and industry changes effectively. Expertise in ensuring smooth day-to-day operations, including the ability to adapt to changes in the market. A degree in Business Administration, Economics, Logistics, Supply Chain, or a related field. 10 years of experience in the freight and shipping industry, with at least 3 years working experience in major shipping line (preferably from a multinational environment). In-depth knowledge of the ocean freight industry, procurement, capacity management, and trade lane specifics, particularly for regions like Africa, Asia, GCC & Indian Subcontinent Strong connections with carriers at various levels, from local contacts to top managerial positions. Ability to manage and adapt to changes in the operational landscape of sea freight. Experience with yield and volume analysis to guide decision-making. An international mindset with the ability to work cross-culturally, adapting to diverse business environments. Pay: AED7,000.00 - AED8,000.00 per month

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Procurement & Logistics Executive with a admired Japanese company Details of Roles & Responsibilities ● Total Logistics process in domestic and international. ○ Communication with delivery companies: daily liaison and coordination with delivery companies due to increased domestic transport volumes. ○ Coordination with delivery destinations: coordination and communication of delivery schedules to domestic customers and our employees in our branch location. ○ Customs document management: preparation and management of customs documents required for in-country imports and exports. ○ Liaison with forwarders: scheduling and communication with forwarders for international imports and exports. ○ Optimizing logistics processes: analyzing and proposing improvements to domestic and international logistics processes. ○ Cost management: identify delivery costs and propose reduction measures. ○ Risk management: management of risks during transportation and planning and implementation of countermeasures. ● Selection of suppliers ○ In order to procure materials and parts appropriately, select which suppliers to purchase from. ○ In addition to selecting from existing suppliers, it is also important to develop new suppliers. ● Negotiation of purchase price and delivery date ○ To determine whether the quoted price is appropriate and to negotiate the price. ● Coordination with other departments such as planning, development, and manufacturing ○ Coordinate with planning, development, manufacturing, and other departments that require materials to ensure that they are delivered appropriately. ○ Clarify the type, quantity, delivery date, and price of necessary materials, and make a plan from placing an order with a vendor to delivering the materials to the department. ● Quotation, order placement, and delivery date management ○ Based on the planned and adjusted schedule, estimate and place orders with suppliers. ○ Also, confirm that the ordered materials will be delivered on time. ● Inspection and Acceptance ○ Inspection and acceptance checks are conducted to ensure that there are no problems with the number or quality of materials received. ● Visit suppliers ○ The above items shall be coordinated by visiting domestic and overseas suppliers as necessary. ● Procurement and Delivery process management ○ To monitor and coordinate the process from the payment process to the delivery process to ensure that it is not delayed. ● Inventory management in our warehouse ○ Check inventory counts and plan appropriate procurement timing. ○ Prepare and maintain an inventory list. ○ Report to the Accounting team or firm about the inventory costs if required. ● Procurement cost management ○ Make a plan about procurement cost in the future with coordination to the related departments.

🚢Basic Freight Forwarding Workflow 1️⃣ Overall Workflow 🏷️Customer Inquiry: The client provides details such as the port of origin, destination port, container type, cargo weight, and shipment date. 🏷️Initiating the Booking: The client completes a booking form. 🏷️Document Preparation: The operation team prepares necessary documents, including the waybill and booking note. 🏷️Space Booking: The operations team books space with the shipping line. 🏷️Space Confirmation: Space is usually confirmed within one business day. Based on the loading schedule, the agent will request the Shipping Order (SO), packing list, and container pickup QR code. 🏷️Data Entry: After obtaining the SO (including bill of lading number, vessel name, voyage, destination port), the team inputs the information into the system to complete the details. 🏷️SO and Packing List Handover: Documents are handed over to the trucking team. 🏷️Container Pickup: The trucking team picks up the container the night before, using the pickup QR code. 🏷️Loading: The container is loaded at the factory. The client needs to provide accurate data (such as item list, shipper/consignee information, volume, weight, number of items, and product names). 🏷️Return and Port Entry: The terminal pre-registers the entry. The container is returned and entered into the port with the packing list. 2️⃣ Customs Declaration Process 🏷️Client Provides Customs Data: Data is provided based on the loaded volume (customs data = bill of lading data = port entry data). 🏷️Customs Declaration: The declaration is made either on the cutoff date or in advance. The container must be at the port before the declaration. 🏷️Bill of Lading Confirmation: Verify the accuracy of the bill of lading by the specified time, as post-deadline changes may incur additional charges. 🏷️Customs Clearance: Customs and terminal clearance are completed, and the original bill of lading is signed (normal shipping schedules allow three business days). 🏷️Fee Verification: Costs are verified with the client, and the operations team submits billing instructions to the finance department for invoicing. 🏷️Client Payment: The bill of lading is sent to the client once payment is confirmed. 3️⃣ ETA, ETD, ETB, ATA, ATD ETA: Estimated Time of Arrival ETD: Estimated Time of Departure ETB: Estimated Time of Berthing ATA: Actual Time of Arrival ATD: Actual Time of Departure #Shipping  #Logistics  #GlobalShipping  #InternationalTrade  #maritime 

DOCUMENTATION IN LOGISTICS In logistics operations, several types of documentation are essential for ensuring smooth processes, compliance, and communication. Here’s a list of key documentation typically used: 1. Shipping Documents  - Bill of Lading: A legal document between the shipper and carrier detailing the type, quantity, and destination of goods.  - Packing List: Itemizes the contents of a shipment, including descriptions and quantities.  - Commercial Invoice: A document issued by the seller to the buyer, detailing the sale transaction, including terms of sale and payment.  2. Inventory Documents  - Inventory Control Records: Track stock levels, movements, and reorder points.  - Stock Transfer Forms: Used to document the transfer of inventory between locations or warehouses. 3.Receiving Documents  - Receiving Reports: Document the receipt of goods and their condition upon arrival.  - Delivery Receipts: Signed by the recipient to confirm the delivery of goods.  4. Transportation Documents  - Freight Bills: Charges for transporting goods, typically issued by the carrier.  - Waybills: A document that provides details about the shipment and its route.  5. Customs Documentation  - Customs Declarations: Required for international shipments, detailing the contents and value of the goods for customs clearance.  - Certificates of Origin: Certifies the country in which the goods were manufactured. 6. Operational Documents  - Standard Operating Procedures (SOPs):  Guidelines for various logistics processes, ensuring consistency and efficiency.  - Work Orders:  Instructions for tasks related to logistics activities, such as picking or packing.  7.Compliance and Safety Documents  - Safety Data Sheets (SDS): Provide information on the handling and hazards of materials, particularly for hazardous goods.  - Environmental Compliance Certificates:  Verify adherence to environmental regulations. 8. Financial Documents  - Invoices: Request for payment for goods or services provided.  - Payment Receipts: Acknowledgment of payment received.  9. Performance Reports  - KPIs and Metrics Reports: Document performance indicators related to logistics efficiency, such as delivery times and inventory accuracy. 10. Communication Records  - Emails and Correspondence: Document communication with suppliers, customers, and carriers.  - Meeting Minutes: Summarize discussions and decisions made during logistics meetings. Conclusion: These documents play a crucial role in ensuring effective logistics operations, facilitating communication, maintaining regulatory compliance, and supporting overall supply chain management. Proper organization and management of these documents are essential for operational success. #LogisticsManagement #SupplyChain #ShippingDocuments #FreightForwarding #CustomsClearance #BillOfLading #TransportationDocuments #FreightShipping #SeaFreight #AirFreight

#documentation_in_logistics_operations In logistics operations, several types of documentation are essential for ensuring smooth processes, compliance, and communication. Here’s a list of key documentation typically used: 1. Shipping Documents - Bill of Lading: A legal document between the shipper and carrier detailing the type, quantity, and destination of goods. - Packing List: Itemizes the contents of a shipment, including descriptions and quantities. - Commercial Invoice: A document issued by the seller to the buyer, detailing the sale transaction, including terms of sale and payment. 2. Inventory Documents - Inventory Control Records: Track stock levels, movements, and reorder points. - Stock Transfer Forms: Used to document the transfer of inventory between locations or warehouses. 3.Receiving Documents - Receiving Reports: Document the receipt of goods and their condition upon arrival. - Delivery Receipts: Signed by the recipient to confirm the delivery of goods. 4. Transportation Documents - Freight Bills: Charges for transporting goods, typically issued by the carrier. - Waybills: A document that provides details about the shipment and its route. 5. Customs Documentation - Customs Declarations: Required for international shipments, detailing the contents and value of the goods for customs clearance. - Certificates of Origin: Certifies the country in which the goods were manufactured. 6. Operational Documents - Standard Operating Procedures (SOPs): Guidelines for various logistics processes, ensuring consistency and efficiency. - Work Orders: Instructions for tasks related to logistics activities, such as picking or packing. 7.Compliance and Safety Documents - Safety Data Sheets (SDS): Provide information on the handling and hazards of materials, particularly for hazardous goods. - Environmental Compliance Certificates: Verify adherence to environmental regulations. 8. Financial Documents - Invoices: Request for payment for goods or services provided. - Payment Receipts: Acknowledgment of payment received. 9. Performance Reports - KPIs and Metrics Reports: Document performance indicators related to logistics efficiency, such as delivery times and inventory accuracy. 10. Communication Records - Emails and Correspondence: Document communication with suppliers, customers, and carriers. - Meeting Minutes: Summarize discussions and decisions made during logistics meetings. Conclusion These documents play a crucial role in ensuring effective logistics operations, facilitating communication, maintaining regulatory compliance, and supporting overall supply chain management. Proper organization and management of these documents are essential for operational success. #logistics #supply_chain

Key Shipping & Logistics Terminology Every logistic coordinator Should Know. Whether you're a newcomer or an experienced professional having a strong grasp of industry terminology can enhance efficiency, streamline processes and improve decision-making. Here’s a brief overview of some essential shipping and logistics terms: BOL (Bill of Lading): A contract between the shipper and carrier, outlining terms of the shipment. HBL (House Bill of Lading): Issued by a freight forwarder for less-than-container load (LCL) shipments. MBL (Master Bill of Lading): Issued by the shipping line for full container load (FCL) shipments. FCL (Full Container Load): A shipping method where one consignee rents an entire container. LCL (Less than Container Load): A shipping method where multiple consignors share a container. ETA (Estimated Time of Arrival): The projected time of arrival at the destination port. ETD (Estimated Time of Departure): The projected departure time from the origin port. RORO (Roll-On/Roll-Off): A shipping method for vehicles and cargo that can be driven on and off the vessel. AWB (Air Waybill): A document that serves as a contract for the shipment of goods by air. 3PL (Third-Party Logistics): Outsourced logistics services that manage the movement and storage of goods. WMS (Warehouse Management System): A software system that supports warehouse functionality, such as inventory management and order fulfillment. FIFO (First In, First Out): An inventory management strategy where the oldest stock is used first. LIFO (Last In, First Out): A method where the most recently received stock is used first. CBM (Cubic Meter): A unit of measurement used to quantify the volume of cargo. HS Code (Harmonized System Code): A globally recognized code used to classify goods for customs purposes. FOB (Free On Board): A shipping term that specifies when the responsibility of the seller ends and the buyer’s responsibility begins. CIF (Cost, Insurance, and Freight): A pricing term that includes the cost of goods, insurance, and shipping charges. DEM (Demurrage) & DET (Detention): Charges for holding containers beyond the allotted time. IMO (International Maritime Organization): A specialized agency of the United Nations responsible for regulating shipping. SCM (Supply Chain Management): The management of the flow of goods and services, from raw materials to the final consumer. FTL (Full Truckload) & LTL (Less than Truckload): Terms defining the amount of space in a truck used for shipping. JIT (Just-In-Time): An inventory strategy aimed at reducing waste and improving efficiency. COO (Certificate of Origin): A document confirming the origin of goods for customs clearance. NVOCC (Non-Vessel Operating Common Carrier): A company that provides ocean freight services but does not own or operate vessels. #Logistics #SupplyChain #Shipping #Transportation #InternationalTrade #FreightForwarding #WarehouseManagement #SupplyChainManagement