02 Quick Ways to Backup G Suite Data Effortlessly in 2022

Summary: After analyzing the blog, the user will know a brief of G Suite & the reasons that are insisting on backup G Suite data for future use. So, we have discussed 02 quick ways to download G Suite data effortlessly.

G Suite or Google Workspace/Google Apps is a collection of web applications developed by Google for business, personal, and enterprise use. If you have a G Suite or Google Workspace account, you can access your Gmail on the desired domain. Also, the G Suite account offers a 30 GB storage for Google Drive per user account. The storage limits extend as per the G Suite account types. Through a G Suite account, users can access many Google applications such as Drive, Calendar, DOCX, Sheets, Slides, Contact, Chats, etc. 

In fact, we can not assume the privacy & security of data either stored on any platform. Hence, it’s the user’s responsibility to backup G Suite data to restore crucial G Suite emails in any mishap like a ransomware attack or accidental deletion.

Why Save G Suite Data to Hard Drive?

Go through the below point to know the reasons for saving G Suite data (formerly Google Apps). Let’s mention some important & crucial points for this.

• To prevent data from virus attacks, accidental deletion.
• Sometimes, few third-party software applications harm Google apps data after permitting permissions.
• Restore some important business emails saved from G Suite emails for business enhancement.
• Due to outage or connection shutdown, the G Suite data may get corrupted. So, it also insists users save G Suite data locally.
• Sometimes, Admin G Suite users need to backup user account data from the G Suite business account for further uses, like promotions, bonuses, or employee exit.

By saving the backup file of the G Suite business/enterprise email account, a user can prevent and overcome some of the issues.

2 Quick Ways to Backup G Suite Data Effortlessly

There are two proven and most reliable ways to download G Suite data on the local machine. One is a manual or hand-operated method, and another is the Google G Suite Data Backup software.

1. Data Export Tool of Super Administrator Privileges G Suite Account.
2. Expert Suggested Google Apps G Suite Backup Tool.

1 Method:- Backup G Suite Data using G Suite Data Export Tool 

Data Export tool is an inbuilt G Suite account tool for the Super Administrator Privileges G Suite account. But, before using the tool, you must consider the point below.

• You can backup the newly created user account of G Suite using the export tool.
• The backup will take a longer time duration for backup of G Suite data depending upon data size. The process starts after 48 hours of starting the export process.
• If you lose the Super Administrator Privileges, the export process will automatically be canceled.

Now, follow the below steps carefully to backup Google Apps data.

1. Open up your default browser and Sign in to your Google Admin Console.

2. Enter your G Suite email address and click on the Next button.

3. Again enter the password of the G Suite account and tap Next.

4. Now, you will find the Google Admin Console dashboard.

5. From the home page, find the (<) symbol and click on it.

6. Here, select the Data Export under Tools.

7. In the next step, click on the Start Export button.

8. At last, you can check the status of G Suite Google Workspace backup. You will receive an email message after the complete data export.

The Downside of the Data Export Method of G Suite Account

The above method is simple and easy to follow, but apart from this, it also has some demerits.

• It does not allow control over the export process.
• Unable to pause or resume the export process.
• Time taken process, up to 9 days, depends on the data size.
• No way to backup selective G Suite data.

2 Method:- Expert Suggested Way to Backup G Suite Data Locally

If you are willing to save G Suite data like email, contact, calendar, and drive on the local machine, you must opt for G Suite Drive Backup Tool. The software provides an option to backup G Suite emails into PST, EML, EMLX, MSG, CSV, and other file formats. With this utility, one can backup the selective G Suite emails by removing duplicate emails.

Steps to Download G Suite Data Using the G Suite Backup Software

1. Install and Run the software as Administrator.

2. Enter the User ID & Service Account ID of the G Suite account.

3. Click the Browse p12 button to select the P12 file for login into the software.

4. Now, from the displayed interface check the option that you need to backup. (Gmail, Drive. Contact, Calendar)

5. After selecting all the options, you will get the software features. Select the required one.

6. Now, click on the Next button to proceed with the backup process of G Suite data.

7. At last, choose Path to save and tap the Download button.

Using the above working process of the G Suite backup tool, users can download the G Suite account data. It is the best and safe way to download & save G Suite data locally.

Wind Up: 

In this writeup, you will get to know the reasons & 2 quick solutions to backup G Suite data on the preferred location. The first and foremost solution is using the inbuilt Data Export tool of the G Suite email account. But, the method also has some consequences while exporting Google Apps G Suite data. Besides, we have discussed the detailed steps for saving G Suite data to the desired location using the Google G Suite Data Backup.