11 Best Time Management Apps in 2025

Do you usually get sidetracked when you have a tight deadline? Or do you usually end up unproductive at the end of the day and wonder where time has gone? Everyone has been there. It can be really hard to keep up with everything from to-do lists to office meetings and calendar reminders. Everyone wants to complete more tasks in less time. 

Time management is the only way to be productive. Best Time Management App can help you with that. There is an app for every situation, whether you are a freelancer organizing your monthly schedule or a manager trying to assign tasks to your team. Here are the top 11 time management apps that you can choose from. Read on.

𝗪𝗵𝗮𝘁 𝗶𝘀 𝗮 𝗧𝗶𝗺𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗔𝗽𝗽?

A time management application is software, either desktop or mobile, that helps users organize, monitor, and maximize their time as they work on projects and tasks. It enables both professionals and individuals to control time management, maximizes output, and enhances work-life balance.

Time management tools help you work faster by assigning time records to different tasks and projects, whether you are a master multitasker or trying to organize the chaos in your personal or professional life. They also come with extra features like habit tracking, task managers, to-do lists, note-taking, and time organizers. Because what you are tracking is more important than the actual amount of time you spend.

𝗛𝗪𝗵𝗮𝘁 𝗦𝗵𝗼𝘂𝗹𝗱 𝗬𝗼𝘂 𝗟𝗼𝗼𝗸 𝗳𝗼𝗿 𝗶𝗻 𝗧𝗶𝗺𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗔𝗽𝗽𝘀?

• Cross-platform compatibility: Choose a time management app with cross-platform compatibility to give you the liberty to monitor the amount of time you spend on a specific task and to work on a desktop, tablet, or mobile device.

• Activity tracking: The list of things to do, categorization, setting deadlines and priorities, and monitoring the hours spent on work should all be part of the time management tool. Besides, to keep track of important tasks, the time management apps should allow for manual time blocking and the editing of tracked time.

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• Reporting and analytics: Your productivity is analyzed through a rich analytics dashboard that also provides insights to be improved. Use this information to create accurate time estimations.

• User-friendly interface: The application interface must be free from clutter, user-friendly, and intuitive for the professionals and project managers to automatically initiate their workflows. Time management tools must provide seamless integration with calendar apps, communication, project management, and invoicing apps.

Offline functionality: You could use a time management app to track how much time you spend working offline to keep tabs on your time even when you are not online.

•Prebuilt time management templates: If you have access to some pre-built time budgeting and daily planner templates, then you can get started right away without having to create your daily planner from scratch.

𝗧𝗵𝗲 𝟭𝟭 𝗕𝗲𝘀𝘁 𝗧𝗶𝗺𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗔𝗽𝗽𝘀 𝘁𝗼 𝗨𝘀𝗲 𝗶𝗻 𝟮𝟬𝟮𝟱

1. ClickUp 

The success of any project starts with the ability to track time. Since you are a team, it is expected that your deliverables should be achieved according to schedule because every delay leads to budget blowouts. Your team shall save itself from the hassle of switching time-tracking tools and your management project platform by integrating your management application with a time-tracking one. There is only one place of truth for you to use and continue working towards your desired level of time management.

With ClickUp’s time management software, your team can invoice clients for billable hours, as well as track time from any platform, and incorporate timesheets into project workflows.

It is the best time management app because of many time-saving features, including start and end dates, timesheets, rearranging dependencies, and due date remapping.

a) ClickUp best features 

•Use the mobile app or the desktop version to track time from anywhere. The time-tracker connects ClickUp tasks to time data and functions on multiple devices.

• You can easily track project time when you use ClickUp's Project Time Tracking feature and manually add time entries for past activities. You can even edit previously tracked entries.

• Provide time estimates, so that one can anticipate and set up expectations; separate time estimates across various tasks with specific duties amongst members in teams to ensure a large view of rolled-up time estimates.

• Differentiate between billable and non-billable hours to help you bill correctly for services.

• Because ClickUp offers a global timer that will allow switching environments while still keeping tabs on what the timer's activity status has covered.

• Easy management of daily operations and projects using already predefined templates, such as Time Management Schedule Template, and Time Log Template, among others.

b) ClickUp limitations

 • The only plans that offer timesheets and billable reports are the Business and Enterprise ones.

• There is a small learning curve when customizing the ClickUp application.

c) ClickUp pricing

Video Player

• Free Forever
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Custom pricing
• ClickUp Brain: Available on all paid plans for $5/Workspace member/month

d) ClickUp ratings and reviews

• G2: 4.7/5 (9000+ reviews)

• Capterra: 4.7/5 (3800+ reviews)

2. Notion

Our to-do lists, note-taking apps on our phones, and various journals are where our tasks and projects are frequently dispersed. Since we don’t see them in one location, we forget to schedule them, which causes us to miss deadlines for important tasks. Organising our upcoming tasks into a single visual aid is the first step towards effective time management.  Project managers can better plan tasks with Notion’s time management tool, which supports multiple calendars and Kanban views, visualises tasks in one location, and boosts productivity through efficient monitoring.

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a) Notion best features

• Use the task tracking feature to prioritise and monitor the status of all of your planned projects and tasks in one location.
• You can plot tasks and projects chronologically by using the timeline view, which allows you to modify timelines, scope projects, and customise the views. 
• Thought AI saves time during brainstorming by automatically filling in data, producing analytics reports, and coming up with new writing ideas.

b) Notion limitations 

• Mobile app can be slow to use
• The app has a learning curve

c) Notion pricing

• Free for individuals
• Plus: $8/month per user
• Business: $8/month per user
• Enterprise: Custom pricing
• Notion AI can be added to any paid plan for $8 per member/month

d) Notion ratings and reviews

• G2: 4.7/5 (4835 reviews)
• Capterra: 4.8/5 (1946 reviews)

3. MyLifeOrganized 

Let’s say you are organising a business function. There are tasks that require several team members to complete. For example, printing the backdrop requires that the design be completed, and printing is the responsibility of a separate team.

In order to determine which task went over budget and resulted in a delay, dependencies must always be visualised.

MyLifeOrganized (MLO) identifies the obstacles to completing the task at hand by creating adaptable hierarchical lists with subtasks and clearly defined dependencies.

a) MyLifeOrganized best features

To-do list creation and rearranging in the form of a list or virtual tree using a drag-and-drop interface makes time tracking simple.

Make tasks into subtasks and even include dependencies inside tasks.

An already-made template for using time management strategies like David Allen’s “Getting Things Done” (GTD®) method

b) MyLifeOrganized limitations 

The user interface is not clear and simple to use.

For users to enable cross-device cloud syncing, an additional subscription is required. 

c) MyLifeOrganized pricing

⚫ MLO for Android (one-time fee, no monthly charge)

• Free
• Professional: $29.99

⚫ MLO for iOS (one-time fee, no monthly charge)

• Free
• Professional: $29.99

⚫ MLO for Windows (one-time fee, no monthly charge)

• Standard: $49.95
• Professional: $59.95

⚫ Cloud sync service (to sync progress across different devices)

• $19.95 per year 
• $12.95 for six months

d) MyLifeOrganized ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

4. Rize

• Knowing how your team spends their time and whether there is a better way to increase everyone’s productivity are crucial skills for project managers to possess.
• Rize is a time management app that leverages artificial intelligence (AI) to foster productive work habits and increase focus. It facilitates task management among several ongoing projects and helps you stay focused. 
• Organise your team’s activities in real-time, track tasks automatically, examine how they are spending their time, and assist them in becoming as productive as possible.

a) Rize best features

• Tracks computer time automatically, saving you from having to set or reset timers.
• Make your own categories to gain more insight into your time usage.

In order to avoid working too much, set a daily work limit and receive notifications.

b) Rize limitations 

• Users complain that there are problems when creating custom categories.
• Not accessible on Android and iOS

c) Rize pricing

• Free trial, only for a month
• Monthly: $16.99 per month
• Annual: $9.99 per month

d) Rize ratings and reviews

• G2: NA (0 reviews)
• Capterra: NA (0 reviews)

5. Wrike

Your team may become overwhelmed by an excessive number of email or in-person check-ins. Even worse, they lose productivity because they reply to your emails for the majority of their workday.

Relevant stakeholders can receive real-time project progress updates via Wrike’s calendars, saving them from having to constantly check numerous emails to stay in sync. The project calendar keeps track of due dates, project advancement, conflicts in workload, and possible bottlenecks.

a) Wrike best features 

• The precise time spent on various projects and tasks is displayed by Wrike’s time-tracking software, allowing it to be compared with scheduled hours.
• Track time spent to determine the precise number of billable hours, then integrate it with your finance systems to create invoices.
• Ensure that your teams are aware of the critical project planning milestones and collaborate on cross-departmental assignments.

b) Wrike limitations

• Lacks integrated analytics for visualisation
• There is no undo function in the timeline view, and tasks cannot be rescheduled.

c) Wrike pricing

• Free: $0 per user per month
• Team: $9.80 per user per month
• Business: $24.80 per user per month
• Enterprise: custom pricing
• Pinnacle: custom pricing

d)  Wrike ratings and reviews

• G2: 4.2/5 (3500 reviews)
• Capterra: 4.3/5 (2535 reviews)

6. Toggl Track

Accurately tracking billable hours is one of the biggest problems project managers have when collaborating with diverse teams around the world. Apps for time management assist you and your team in making the most of each client project.

Businesses use Toggl to bill clients, measure profitability, and manage workloads. View your tracked time entries in a grid or calendar format, and the time reporting dashboards show where your team spends their time daily and weekly. 

a) Toggl Track’s best features

• Even when your computer has been idle but the timer is still running, you can set the Toggl Track Chrome extension to start and stop the tracking time app automatically. It also provides options to edit the recorded block of time.
• Using time-tracking data, create precise project budgets and monitor billable hours in a client dashboard.
• Integrates with all popular HR, accounting, project management, and Google Calendar applications.

b) Toggl Track limitations 

• Users report issues with the desktop app not recording session end times.
• It lacks a task management or planning feature, so it’s impossible to plan and monitor your team’s workload.

c) Toggl Track pricing

• Free: For upto five users
• Starter: $9 per user per month
• Premium: $18 per user per month
• Enterprise: Custom pricing 

d) Toggl Track ratings and reviews

• G2: 4.6/5 (1553 reviews)
• Capterra: 4.7/5 (2235 reviews)

7. Asana

• Time data is essential for better forecasting and budgeting, as well as for workload and resource planning. It also gives real-time estimates of project progress.
• Having precise time-tracking information is essential for managing both personal and business projects. 
• App for time management Teams can stay on task with the assistance of Asana’s embedded timers, which automatically log time and provide real-time data to the analytics dashboard.

a) Asana best features

• Built-in time-tracking functionality to track actual time spent on tasks and estimate how long they will take to complete
• Make smaller tasks, allocate them to team members, and track their advancement in real-time 🤝
• The analytics dashboard allows for the reporting of time tracking data and allows for custom field sorting, including estimated time, time spent, and more.

b) Asana limitations 

• The Advanced tier plan and higher are the only ones that support embedded time tracking.
• The UI is not as user-friendly as other applications.

c) Asana pricing

• Free: for personal use (time tracking supported through integrations only)
• Starter: $10.99/month (does not support embedded time-tracking)
• Advanced: $24.99/month
• Enterprise: Custom pricing

d) Asana ratings and reviews

• G2: 4.3/5 (9522 reviews)
• Capterra: 4.5/5 (12270 reviews)

8. TimeTree

Planned a major event? TimeTree facilitates the organisation of your events by exchanging work schedules and vital information. It serves as a one-stop shop where users can discuss and share plans for upcoming exciting events on a single calendar. In addition, TimeTree offers chat features that friends, family, and interest groups can utilise to schedule events and make calendars for each community.

a) TimeTree best features

• Use the TimeTree Public Calendar to share information in calendar format.
• Simplify all correspondence in a single location and distribute event-related documents, pictures, or reminders.

b) TimeTree limitations 

• Up to 200 people can be added to a shared calendar.
• Each account is limited to 20 calendars.

c) TimeTree pricing

• Free one-month trial
• Premium: $4.49 per month 

d) TimeTree ratings and reviews

• G2: Not listed on G2
• Capterra: Not enough ratings

9. Habitica

It’s challenging to maintain consistency when establishing new routines. A reward system is provided by the interactive time management app Habitica, which highlights and solidifies your progress.

With this free gamified time and task management app, you can stay on top of things, cross things off your to-do list, increase productivity, and receive rewards when you finish a significant task. 

a) Habitica best features

With Habitica’s mobile apps and web interface, you can monitor and manage your time, work habits, daily objectives, and to-do list.

Every task you complete will raise your avatar’s level and unlock in-game features.

In-game incentives and penalties as well as a robust social network to motivate user management. 

b) Habitica limitations 

Some people might not find gamification to be very motivating.

c) Habitica pricing

• Monthly: $4.99 and includes 25 gems
• 3 Months: $14.99 and includes 30 gems and one mystic hourglass
• 6 Months: $29.99 and includes 35 gems and two mystic hourglasses
• Annual: $47.99 and includes 45 gems and four mystic hourglasses

10. Trello

You require assistance in managing your own productivity because of your hectic work schedule and numerous ongoing projects. The time management app Trello helps you prioritise tasks more effectively, manage your to-do list more effectively, and manage your own time better.  Using their boards, lists, and cards, Trello integrates all tasks, teammates, and tools to improve understanding of time and resource allocation. 

a) Trello best features

• Utilise Trello’s Calendar View and Trello templates to manage your own productivity deadlines.
• Utilise Timeline to keep track of every task as your project advances. To start or change the due date as priorities change, just drag and drop 📆.
• Oversee workloads, get rid of bottlenecks, see metrics like due dates and tasks assigned, and inform stakeholders using Dashboard for Trello 

b) Trello limitations 

• Absence of integrated time-tracking support
• The free version’s features are restricted. 

c) Trello pricing

Free

• Standard: $5 per user per month, billed annually
• Premium: $10 per user per month, billed annually
• Enterprise: $17.50 per user per month, billed annually

d)  Trello ratings and reviews

11. Clockify

An easy-to-use time management tool called Clockify allows users to keep track of their work hours on various projects. For professionals, freelancers, and agencies trying to better manage their time, this is the perfect tool. Clockify has an intuitive interface that makes it simple to move between tasks and produces thorough reports.

a) Clockify best features 

Users can set up timers that are specific to a task, assign tracked time based on projects, and oversee several timers at once.

It provides a team activity dashboard with insights for optimisation so that a team’s productivity can be quickly observed.

Popular project management applications like Jira, Asana, and Trello are integrated with Clockify.

b) Clockify limitations

Some users have complained that the interface can be challenging to use and that the timer occasionally has issues.

Only the paid versions come with advanced features like alerts and tracking targets.

c) Clockify pricing

• Free Forever: Limited features 
• Basic: $4.99/monthly 
• Standard: $6.99/monthly 
• Pro: $9.99/monthly 
• Enterprise: $14.99/monthly

d) Clockify customer reviews

• G2: 4.5/5 (150 reviews)
• Capterra: 4.7/5 (4,500+ reviews)

Maximize your Productivity with the Best Time Management Apps

When you have a lot going on in your life, it can cause stress and a lot of missed deadlines. The right time-tracking app can help you manage your time effectively, improve personal and professional productivity, and achieve a better work-life balance. 

Consider features, cross-platform compatibility, integrations with calendars and top project management tools, automation, and analytics to maximise your time when selecting time management apps that meet your needs. Contact us for the Best Time Management Apps !!

𝐀𝐥𝐬𝐨 𝐘𝐨𝐮 𝐌𝐚𝐲 𝐋𝐢𝐤𝐞