Best Methods to Export Outlook Contacts to vCard (VCF) in Bulk
Best Ways to Export Outlook Contacts to vCard (VCF) in Bulk

Best Methods to Export Outlook Contacts to vCard (VCF) in Bulk

The vCard format is highly popular for contact storage, prompting many professionals to export Outlook contacts to vCard (VCF) format. This process becomes essential when users need to access Outlook contacts on various devices and platforms.

A vCard, also known as a VCF file, uses the *.vcf extension to store contact information. It is a standard format that preserves comprehensive details. Many users seek to export their Outlook contacts to vCard for compatibility reasons.

This article presents five methods to convert Outlook contacts to vCard files.

Reasons for Exporting Outlook Contacts to VCF (vCard)

Apple device users, including iPhone, iPad, MacBook, and iMac owners, often require vCard format for contact compatibility. Business professionals using various email clients and personal information managers may need to transfer contacts between programs, many of which only accept vCard imports.

VCF is a universally accepted format for contact information, ensuring compatibility across platforms, devices, and applications. Once contacts are exported from Outlook to VCF, they can be easily shared and forwarded as email attachments or via messaging platforms.

Exporting Outlook Contacts to VCF (Individually)

Microsoft Outlook does not offer a direct option to export all contacts into a single VCF file but does allow for export to CSV format. To export contacts one by one to vCard, follow these methods:

Method 1: Export Outlook Contacts to vCard (VCF) Using Attach File Option

  • Open Outlook and create a new email.
  • Select Attach File > Attach Items > Business Card > Other Business Cards.
  • Choose a contact and click OK.
  • Save the VCF file.

Method 2: Convert Outlook Contacts to VCF using Save As Option

  • Open Outlook, go to the People icon, and select a contact.
  • Select File > Save As and save the contact as a VCF file.

Method 3: Using Forward Contact Options to Export Outlook Contacts to VCF

  • Open Outlook, right-click a contact, and select Forward Contact > As a Business Card.
  • Send the contact to your email, then download it as a VCF file.

Exporting Multiple Outlook Contacts to VCF

Exporting multiple contacts requires completing several steps as there is no direct option to export all contacts to a single VCF file. This process involves three phases, and a Gmail account is necessary.

Phase 1: Export Contacts to CSV

  • In Outlook, select File > Open & Export > Import/Export.
  • Export contacts to CSV format.

Phase 2: Import CSV Contacts to Gmail

  • Sign in to Gmail, go to Contacts > Import, and select the CSV file.

Phase 3: Export Gmail Contacts to VCF

  • In Gmail, go to Contacts > Export and choose the vCard option.

Using Software to Export All Contacts to a Single VCF

The PST Converter is a reliable tool for exporting all contacts from Outlook to vCard without limitations. It supports Outlook configurations and standalone data files, preserving complete contact details. This software can export contact groups and offers additional features to simplify the process.

Steps to Export All Outlook Contacts to vCard

  1. Install and Run PST Converter Software to open Outlook data file.
  2. Select the desired Outlook contact folders and click Next to proceed.
  3. Choose vCard as the format for saving, as indicated in the instructions.
  4. Browse and select the destination folder to store the converted vCard files.
  5. Click Convert to begin the conversion process.
  6. Retrieve the converted vCard file from the specified destination folder.

Key Features of the Outlook Contacts to vCard Converter

  • Supports exporting from Outlook versions 2003–2021.
  • Converts Outlook emails, contacts, calendars, tasks, and more to vCard.
  • Allows selective contact export without data loss.

Frequently Asked Questions

Q1: How can I export Outlook contacts to VCF? This article provides five methods to export contacts to vCard format.

Q2: How can I export all Outlook 2016 contacts to vCard at once? You will need to use software for bulk exports. Manual methods require repeating the steps for each contact.

Q3: Is the suggested software compatible with Windows 11? Yes, the software works with the latest versions of Windows and macOS.

Conclusion

This article provides five verified methods for exporting Outlook contacts to vCard format, including both manual and professional solutions. Manual methods have limitations, so professionals are advised to use the recommended software for a more efficient process.

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