Breaking Through Your Mainframe Software Barriers

Over the years, the range of software developed for mainframes has significantly shaped the platform and made it what it is today. But it’s also created issues.

Many mainframe sites have extensive portfolios of third-party software that have accumulated over time due to mergers and acquisitions, all-you-can eat deals from software providers, and purchased tools and utilities. As a result, software costs have become a growing component of overall mainframe expenses, with many IT leaders perceiving them as unmanageable.

CPT argues that these costs can, and should, be actively managed. All it takes is some strategic preparation.

Conducting Software Audits

Understanding your organisation's current software portfolio is essential for negotiating more favourable deals. Regular audits can uncover unused or unnecessary licenses, pinpointing opportunities for cost reduction.

For each software product, it's important to know:

• How often it’s used
• Who uses it
• Why they use it
• The value it brings to the business

These insights help you make informed decisions about which software to maintain, upgrade, or eliminate.

In many instances, we've observed sites where software is seldom used, its limited capabilities are overlooked, or where business needs have evolved significantly since its acquisition. Staying informed and proactive can help your organisation optimise its software investments, ensuring they align with current objectives and maximise business value.

Optimising Your Software Portfolio

After identifying and eliminating unused, redundant, or duplicated software functionalities, your focus can shift to refining your core software portfolio. Starting this evaluation well in advance of your upcoming license renewals is essential.

In this phase, it's important to assess the value each software application delivers in relation to its cost. If you find a discrepancy between the benefits and expenses, take the time to explore your options. Some things to consider include:

• Alternative software solutions: Are there other products on the market that offer similar functionality at a lower cost?

• Potential migration complexity: How difficult would it be to switch to a different software solution, and how much time and resources would it require?

• Timeframe for implementation: Can the migration be completed before your license renewal, or will there be a gap in software functionality?

A full understanding of these factors will empower your organisation to make informed decisions that enhance software efficiency and contribute to overall cost management.

Preparing for Vendor Discussions

With a streamlined software portfolio and a clear understanding of the business value each application offers, you'll be well-prepared for productive discussions with software vendors. Before starting conversations, ensure you've evaluated your organisation's reliance on each software solution and any available alternatives. This preparation helps you approach negotiations confidently, with data and insights supporting your position.

When discussing renewals or changes with vendors, clearly articulate your expectations. Highlight the specific value and outcomes you need, while also addressing areas where current offerings may fall short. This openness can foster a collaborative dialogue, leading to mutually beneficial solutions. Additionally, being upfront about exploring alternative software options can drive vendors to offer better pricing or features, especially as vendors recognise the potential for your business to switch.

Strategically approaching these discussions will help you secure the best possible deal and establish a transparent, productive vendor relationship. In the end, your goal is to align software investments with business needs while fostering partnerships that drive innovation and efficiency.

Managing Software Licenses and Vendors

Managing software licenses and vendors can be complex and time-consuming, but these best practices and negotiation preparation can help you optimise your organisation's software portfolio and drive greater efficiency and cost savings.

CPT Global offers expert services in software licensing optimisation and vendor management, supporting organisations in maximising their software investments.Isn't it time you tackled your software sprawl? Schedule a consultation with our team today.