How to Download Your Google Data Using Google Takeout?

Summary- If you're looking to download your Google data using Google Takeout but aren't sure how then, you've come to the right place. In this article, we'll walk you through the steps to download your data securely and efficiently. Therefore, stay with us until the end to learn how to accomplish this task securely. 

IT professionals widely trust Google due to its large suite of collaboration tools, cloud storage, and excellent safety features. Notably, Google offers 15 GB of free cloud storage with each Gmail account. However, the space for storage can fill up quickly. If you have storage concerns and wish to download your Google data using Google Takeout, follow these simple instructions. But before beginning with this technical write-up, let’s understand this situation with a real-time query. 

User Query 

Hi, I’m Lando. I'm really concerned about my Google storage space because I've reached the 15 GB limit. I keep getting notifications that my storage is almost full, and it's starting to stress me out. I've read that there's a way to download all my data using something called Google Takeout, but I'm not very tech-savvy and don't really understand how it works. I'm worried that if I don't do this right, I might lose important files, emails, or photos. Can someone please explain in simple steps how I can use Google Takeout to download my data safely?

Why Backup Google Data to your Local Hard Drive?

In this part, we will look at the reasons for downloading large files from Google Drive to your personal computer. While there can be numerous reasons, we'll focus on the most important ones:

• Data Security: Prevents data loss due to accidental deletions, hacking, or failures in the system.
• Access Control: Ensures data availability even when Google services are offline or unavailable.
• Data integrity ensures that data remains accurate and consistent across time.
• Regulatory Compliance: Assists in meeting legal and regulatory data preservation and protection standards.
• Disaster Recovery: Enables quick recovery of data in the event of a disaster or data breach.
• Mobility: Provides access to data from several devices and places, including offline.
• Organizational Continuity: Ensures company continuity by protecting essential data.
• Employee Transition: Makes data retrieval easier when employees quit or change positions within the business.
• Reduces the danger of data corruption by maintaining many backups.
• Cost Efficiency: Lowers the possible costs connected to data loss and recovery attempts.

How to Download Your Google Data Using Google Takeout?

Google Takeout, built in 2011 by Google engineers which makes it easier to import and export data from numerous Google services. Google Takeout allows you to export images for editing, archive old files to clear up space, and make backups for storage on hard drives or other cloud services. It also lets you download data from Google Calendar, Gmail, Google Drive, and even information about searches and activities on Google Maps. The process for backing up Google Data with Google Takeout is long. As a result, we separated the process into four main stages.

Stage 1: Choose the Data that you wish to Download 

1. First, log in to your Google Account and navigate to Google Takeout.
2. If you want to expand the section, browse and click on the Select Data to Include option.
3. Choose the services you wish to backup on your computer.
4. To learn more about the service, click on the Service. After clicking on the service, it opens and displays options such as Multiple Formats. Customize the specifications to meet your needs.
5. Now, click the Next button to proceed.

Stage 2: Select the Desired Delivery Method and Export type 

• Delivery Method: You can get a download link via email or upload your files to a cloud storage provider like Google Drive, Dropbox, and OneDrive.
• Frequency: You can export your data completely at once (single export) or in two-month increments throughout a year (which results in six individual exports, each with two months of data).

Stage 3: Assign Maximum Archive Size 

• File Type: Select whether to download your data as a zip or tgz file. These are compressed file types, most users use zip files.
• File Size: From the dropdown menu, select the maximum size for your Google archive files. Files larger than the given size will be separated into multiple parts. For example, while evaluating 15 services with moderate use, applying the default 2GB file size resulted in 88 individual documents to download and analyze.

Stage 4: Download Your Google Data 

6. Hit the Create Export button.

7. The Export Progress window will pop up.

Note: Creating your Google archive may take many hours or even a number of days if you're downloading data from multiple providers.

8. To change the number of services specified, cancel the export and start over. You can also begin a new export while the previous is being processed.

9. You might get an email from Google informing you that an archive of your Google data has been requested and prompting you to confirm the request.

Note: If you did not request your data, something went wrong and Google will cancel the request. If you submitted the request, press the verification button.

10. You'll see a screen that says "You're all set!" With a link to manage your Google data archives, which takes you back to the Google Takeout page.

11. When your archive is complete, you will receive an email message.

12. Open the email, click Download the Archive, and then follow the steps to view and save the exported archive.

13. You will need to enter your Google account password to authenticate your identity.

Drawbacks of the Manual Method

The manual method of downloading Google data using Google Takeout is time-consuming, with long export times and the need to manage multiple files. It offers limited customization, lacks real-time updates, and poses security risks due to unencrypted downloads and email links. Users may face storage challenges, manual reassembly issues, and the potential for data loss if the process is interrupted, making it less ideal for frequent or large-scale data management. 

How to Download Your Google Data Easily?

As we can see you can easily download your Google data using Google Takeout. However, it is not a simple or quick approach. It is really complicated and long. Therefore, you can opt for a professional solution such as Turgs Gmail Backup Software to overcome these limitations. With the help of this software, you can easily and quickly download your Google data in bulk without facing any restrictions. Furthermore, the software offers easy steps and many useful features. With a few clicks, you can make a local backup of all your Google data on your computer. 

How to Save Your Google Data Quickly?

The steps for downloading your Google Workspace data are listed below:

Step 1: Install and start the professional solution on your system. 

Step 2: Enter your Google account address and press “sign-in with Google”. 

Step 3: Now, choose the required files and folders that you want to download. 

Step 4: Here, select the saving option as per your requirement. 

Step 5: After that, apply filters for selective downloading and specify the destination location to save the resultant files. 

Step 6: After successfully applying all the settings, press the “Backup” to start the downloading process.  

FAQs

Q1: What is Google Takeout? 

Answer: Google Takeout is a tool developed by Google engineers in 2011 that allows users to export and download their data from various Google services, including Gmail, Google Drive, Google Calendar, and Google Maps.

Q2: How long does it take to create a Google Takeout archive? 

Answer: Creating a Google Takeout archive can take several hours or even days, depending on the amount of data and number of services you're exporting.

Q3: What file formats can I choose for my Google Takeout archive? 

Answer: Google Takeout allows you to download your data as either zip or tgz files. Zip files are more commonly used by most users.

Q4: Can I customize which data to include in my Google Takeout? 

Answer: Yes, you can select specific services and customize the data you want to include in your Google Takeout archive.

Q5: Is there a size limit for Google Takeout archives? 

Answer: You can set a maximum size for your archive files. Files larger than the specified size will be split into multiple parts.

Q6: How will I receive my Google Takeout data? 

Answer: You can choose to receive a download link via email or have your files uploaded to a cloud storage provider like Google Drive, Dropbox, or OneDrive.

Conclusion

Many IT professionals advise backing up your Google data. This allows you to free up storage space while also safeguarding your Google data. Therefore, In this write-up, we have discussed how to download your Google data using Google Takeout with the steps guide. Here, we have explained both the manual approach and the professional approach to complete this task. 

However, as we can see the manual method comes with many limitations while an automated approach completes this task securely and quickly. To ensure the safety and availability of your data, consider trying the professional solution today and experience a seamless backup process. Furthermore, the automated software provides a free trial version of the utility to users to test the features and capabilities of the software.