Front Lobby Signs and Employment Eligibility: What Companies Need to Know

Can a company display in the front lobby a sign that reads "You must be documented to work"? - Mary

Yes, a company can display a sign in the front lobby that reads, "You must be documented to work," as long as it is done in a way that complies with applicable laws and does not discriminate against applicants. However, there are some considerations to keep in mind:

1. Non-Discrimination and Inclusivity

• The sign must not discourage applicants based on national origin or immigration status, as this could violate federal anti-discrimination laws, such as those enforced by the Equal Employment Opportunity Commission (EEOC).
• The wording should be clear that the requirement is about legal authorization to work in the United States, as per federal law, and not about citizenship or ethnicity.

2. Legal Compliance

• The requirement for documentation to work is a legal standard under U.S. law (Immigration Reform and Control Act of 1986). Employers must verify work authorization through Form I-9.
• To avoid misinterpretation, the sign could specify: "Applicants must be authorized to work in the U.S. in compliance with federal law."

3. Clarity for Applicants

• A sign like this can help set expectations and save time for both the employer and applicants who may not meet the requirement.
• However, overly blunt or vague language could be perceived as unwelcoming or intimidating. It’s better to phrase it professionally and with a focus on compliance.

4. Alternative Suggestions

A more neutral and professional wording could be:

• "As required by federal law, all applicants must provide proof of work authorization if hired."
• "Applicants must meet federal employment eligibility requirements."

This phrasing communicates the same message while emphasizing legal compliance and avoiding potential misunderstandings.

Elga Lejarza

Founder/CEO

HRTrainingClasses.com