Future Proof Your Firm

The world of accounting is moving at warp speed, and the demands on your practice are skyrocketing right along with it. Remote work, security concerns, workflow chaos — they’re all real-time challenges you’re facing. So, what’s the solution? A smarter, streamlined approach to tech that keeps us productive and our data locked down.

Accounting’s New Reality

Remember when accounting tech was simple? You had a desktop, an in-office network and that was it. Well, fast forward to today, and it’s a whole new game. Now, you are juggling a mix of desktop software, cloud apps and remote teams, which creates new vulnerabilities and a lot more to manage. Every app and remote login adds a layer of risk, and it’s on you to protect that client data.

“Security is the biggest issue that firms are facing today,” says Molly Gallaher Boddy, PhD , director of product marketing for OneSpace at Rightworks. “It’s the most challenging thing that they have to deal with day to day.”

In other words, today’s digital shift is a must for staying competitive, but it means understanding and managing the risks, too. Potential vulnerabilities increase every time you add a tool or a remote worker. That’s why you need a solid, unified tech strategy to keep everything on track.

Taming the Wild West of App Sprawl

One big issue Molly sees? App sprawl. That’s when different team members use their favorite apps, and suddenly, you’ve got a digital free-for-all on your hands. Those tools that are supposed to streamline things? Without control, they just add to the chaos.

“If you don’t know who’s using what within your organization, you have app sprawl,” Molly explains.

When apps run amok without a strategy, you risk losing control over who’s using what. You could have five different tools for document storage, tax prep or bookkeeping — and no one’s really clear on where things are. That’s where firms find themselves at a crossroads. It’s time to bring those tools together in a secure, centralized system or risk data leaks, duplicate work and general mayhem. Get it all in one place, and you’re instantly more secure and on the same page.

A New Baseline for Client Trust

You are stewards of sensitive client data. From Social Security Numbers to financial details, your clients trust you to keep it safe. But with remote work becoming the new normal, security is more complex than ever. The old in-office security model doesn’t cut it for a distributed team.

Cloud-based systems can offer the security layers you need. Instead of using a patchwork of security solutions, think of it in layers. Each layer — secure logins, encrypted backups, malware monitoring — helps to shield against breaches and builds trust with clients. 

“You need to think about it as a layered approach and understand what the attacks could be at every level,” Molly says. “And can you hand it off to somebody to make it easier, because it’s a full-time job.”

When everyone starts and ends their work in the same secure digital space, it’s like a shared, safe “home base.” Not only does it help your team, but it also gives clients a seamless experience. They expect smooth interactions and secure data, and a well-oiled internal process helps us deliver that.

Going Big with a Strategic Approach to Cloud Tech

Not all cloud tools are created equal. Moving to the cloud isn’t simply moving to a web platform. It’s about building a system that grows with you, adapts to new tech and unites every piece of your practice.

It’s tempting to see technology as just another expense, but embracing cloud technology should be part of your firm’s strategy. Tech investments aren’t just “overhead.” They are growth drivers!

“There is a direct correlation between being a leader in technology adoption and your revenue,” Molly shares.

Beyond security, there’s also a huge bonus for clients when firms fully adopt a cloud-based system. Imagine a platform where clients can securely upload documents, work with you in real time on tax prep, and know their data is protected at every step. This is more than convenience; it’s about transforming client relationships in a digital-first world.

Embracing a Unified, Secure Digital Strategy

At the end of the day, adopting cloud technology isn’t about chasing the latest trend. It’s about leading a revolution in how you serve clients, empower your team and protect data. For many firms, the goal isn’t to find more apps but to find a system that unites them all.

“Security is a big barrier for a lot of firms,” says Molly, “and it takes the eyes off the work that has to get done with clients.”

You are not just “crunching numbers” anymore. You’re delivering a secure, streamlined service that meets clients where they are. The firms that thrive will be those that dive into this new digital world, tackle security challenges head-on and adopt a scalable, cloud-first approach that evolves as the industry does.

So, is your tech strategy set up to win? If not, it’s time to rethink and get on the right path. Let’s work better, grow faster, and stay secure. The future of accounting continues to be cloud-powered—embrace it!

If you missed my #RadicalIdeas interview with Molly, courtesy of Rightworks , check it out.