Security Alert: Could Ex-Staff Still Have Access to Your Business?

When a team member leaves, there’s always a lot going on – handovers, finding replacements, and keeping everything running smoothly. With all that on your plate, it’s easy to forget to remove old logins from your systems.

But here’s the problem – those forgotten logins are like unlocked doors. And just like an open door, anyone (including cybercriminals) can walk right in. If that wasn’t enough, you could also be wasting money on unused software subscriptions.

Nearly half of businesses have old, unmanaged accounts hanging around. If you’re not keeping an eye on them, nobody is – and that’s a security risk waiting to happen.

Why Do Old Logins Matter?

When you leave login details active, you’re handing out an open invitation for bad hackers to sneak in. They love to target old accounts because they’re not being actively managed or monitored. It’s low-hanging fruit.

In many cloud security breaches, unused logins are one of the first places attackers look. Why? Because it’s easier to break in through an old, forgotten account than to take on your current defences.

And let’s not forget the cost. You might be paying for old software subscriptions linked to these accounts. That adds up fast – especially if you’re still being billed for tools you haven't used in months (or years).

How to Fix It

If this all sounds a bit worrying, don’t stress – there are a few simple steps you can take to get things under control.

1️⃣ Audit your accounts Take stock of every tool, app, and system your business uses. Look for accounts connected to ex-employees or tools you no longer need. You’d be surprised how many extras slip through the cracks.

2️⃣ Revoke access properly It’s not enough to just “deactivate” an account. Make sure their access is completely revoked. Deactivation might stop them from logging in, but it doesn’t close the back door for hackers. Full removal is the only safe option.

3️⃣ Check for unused subscriptions You might be paying for software you don’t use anymore. Check your invoices and direct debits – you could be surprised by what’s still ticking over in the background.

4️⃣ Put a process in place Every time a team member leaves, you should have a clear checklist to follow. That includes removing logins, cancelling any subscriptions linked to them, and updating your access permissions. Simple, but effective.

5️⃣ Review regularly Even with a solid process, it’s smart to review your access lists every few months. People forget. Subscriptions get renewed automatically. It’s better to catch these things sooner rather than later.

Why It’s Worth Doing

These small steps could protect your business from a costly cyberattack. Hackers are always looking for easy wins, and an old, forgotten login is as easy as it gets. Plus, you could save money by clearing out unused tools and apps that are draining your budget.

Need a Hand?

Not sure where to start? We can help you review your security and make sure no old accounts are left lurking in the background. It’s a quick, simple process – and it could save you a lot of stress (and money) down the line.

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