Software Audits: George Washington's Advice for the Modern CIO

Software Audits: George Washington's Advice for the Modern CIO

"Offensive operations, oftentimes, is the surest if not the only means of defense." While George Washington was strategizing about the Revolutionary War in 1776, his words ring surprisingly true for today's CIOs facing a rising tide of software audits.

Software vendors are increasingly aggressive in protecting their revenue streams. As a result, audits are on the rise, targeting companies across industries, especially those in financial services, telecommunications, and entertainment/social media – sectors that rely on extensive server infrastructure.

What Triggers a Software Audit?

While it may seem like audits strike randomly, there are often clear triggers:

  • Mergers & Acquisitions: Integrating IT systems post-merger can create licensing discrepancies that attract vendor scrutiny.
  • Whistleblowers: Disgruntled employees or competitors might tip off vendors about potential non-compliance.
  • Radio Silence: Not communicating with vendor sales reps can raise red flags, as can record profits without corresponding software purchases.
  • Internal Changes: Shifting workloads or account assignments can lead reps to believe they might lose out on deals, prompting them to initiate audits.

The Costly Misconceptions of Software Audits

Many executives mistakenly believe they can negotiate their way out of an audit or have ample time to respond. The reality is often harsher. Audits can demand immediate action, disrupting operations and straining resources. Ignoring an audit is not an option, and unprepared companies often face hefty fines and unplanned software purchases.

Flexera: Your Defensive Strategy for Software Audits

As George Washington understood, the best defense is a good offense. In the realm of software audits, that means proactive software asset management (SAM).

Flexera is not just a leading provider of SAM tools. We offer expert guidance to help you understand your software landscape, optimize your licenses, and be audit-ready at all times. Our clients have been able to respond to audits within minutes, providing irrefutable proof of compliance and avoiding costly disruptions.

Key Steps to Prepare for a Software Audit

Universally, experts like Gartner, Forrester, and a whole host of software licensing specialists all agree that preparation is key. Here's a checklist to get you started:

  • Inventory Your Software: Know exactly what software is deployed and how it's being used.
  • Review Contracts & Licenses: Understand your entitlements and obligations under each agreement.
  • Establish Policies & Procedures: Define how software is requested, installed, and tracked.
  • Utilize SAM Tools: Leverage technology to automate tracking, reporting, and optimization.

Don't Wait for the Audit Letter to Arrive

If the thought of a software audit sends chills down your spine, it's time to take action. Contact Flexera or connect with me directly to learn how we can help you build a robust SAM strategy to turn a potential threat into a business advantage.

Remember, in the world of software audits, fortune favors the prepared.

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