Strategy Formulation and Strategic Thinking
Abstract
Business strategy is a hypothesis involving a plan of action that an organization can take to drive for a desired result (Rumelt, 2011). It involves the creation of a list of known and unknown variables, control measures, and decision-making processes. (Krogerus, & Tschäppeler, 2018). Individual decision making is dependent upon the external factors of influence experienced by the individual, in the same manner group decision making is also affected. This paper seeks to understand the decision-making process from an individual and group perspective, from biological influences, to experiential data and research. It will discuss the newest directions in the process of strategy development and execution. It will also seek to understand the application of strategy though the lens of an academic perspective as it applies to warehouse fulfillment operation.
Introduction
Business strategy is a hypothesis involving a plan of action that an organization can take to drive for a desired result (Rumelt, 2011). It involves the creation of a list of known and unknown variables, control measures, and decision-making processes. (Krogerus, & Tschäppeler, 2018). This paper seeks to understand the decision-making process from an individual and group perspective, from biological influences, to experiential data and research. It will discuss the newest directions in the process of strategy development and execution involving information management, including information technology and information systems. It will also seek to understand the application of strategy though the lens of an academic perspective as it applies to warehouse fulfillment operations.
Induvial and Group Decision Making
Children begin developing decision making and strategic problem-solving skills from a very young age. When tasked to solve a set of 25 problems, different children developed a strategic plan to execute the task, approaching it from several different angles (Lemaire, & Brun, 2014). Individual decision making is dependent upon the external factors of influence experienced by the individual, in the same manner group decision making is also affected. The methodology for decision making follows a process either by being taught or by self-development. Influencing factors in individual and group decision making change based on group dynamics, and individual experiences. Weather the individual or group uses a proven decision-making strategy or uses an internal mechanism the process largely follows the same path. Identification of a problem, identification of possible outcomes and solutions, and a method to define the best option (Goldberg, 2013). Decision making by an individual consists of three accepted factors, decision features, situational factors, and individual differences, of which the individual surmises their decisions.
Individual Decision-Making Features
Decision features include the way that options are presented, the order in which they are presented, all which research has shown may impact the decision. Evidence also shows that the time allotted for a decision, the situation which the individual is in, justification for a decision, and the time allotted to decide also plays a role. The consideration of all these factors encompasses a wide swath of variables in which the individual decision maker finds influences and pressures (Appelt, Et. al., 2011).
Decision features also include the known and unknown consequences for each potential outcome. Communication and understanding of the consequences greatly affect the potential outcome for each decision. The methodologies used to identify these variables also play a role in defining the ability to predict the best outcome. Complexity theory is one attempt to understand the underlying assumptions to each potential variable, and the tole that plays in a dynamic decision (Goldberg, 2013).
Notable decision-making processes that individuals can utilize to assist include the SWOT analysis which identifies the strengths, weaknesses, opportunities, and threats that the individual might face given multiple opportunities to decide upon. Other notable decision-making guides include the Black Swan model which teaches that one should always expect and prepare for the unexpected (Krogerus, & Tschäppeler, 2018). The process of decision making may or may not follow a decision-making model based upon the differences in biology and experience, the individual decision maker may have their own process for deciding upon different variables.
Situational Factors
Several situational factors affect the individual decision-making processes including the urgency to decide. In a crisis, sound decision making becomes more important as the decision of a single individual may have an impactful effect on other stakeholders. Structuration theory suggests that individual decision making is greatly influenced by the group dynamics values and culture (Goldberg, 2013). Apart from the individual decision maker, group dynamics, politics, and pressures also play a role in the individual decision maker. Based upon research and known variables that impact the decision making process, individual experiments might be conducted with the potential choices available before a concrete choice has been made, the option to test and evaluate the variables and factors of influence also can affect the political and social expectations of stakeholders in the decision making process (Zeiss, & Van Egmond, 2014).
Individual Differences
Individual differences encompass the prior experience, and state of mind of the individual and their biology. The major influencers are personality, motivation, risk attitude, cognitive ability, and other miscellaneous decision-making measures. There is evidence to show that epigenetics and neuroscience play a role in the biomechanisms associated with risk aversion and judgement making. (Appelt, Et. al., 2011). Individuals with the task of a decision may turn to a known decision model or rely on their own internal mechanisms to justify one option over another. The experience of the individual in addition to other internal and external factors guide the decision and the individual to align their choice based upon these factors of influence (Krogerus & Tschäppeler, 2018). Neuroscience continues to seek to understand individual decision-making processes and use that information to guide marketing strategy, and business strategies to influence consumer preference and decision-making abilities (Yoon, Et. al., 2012)
The ides of neuroscience-based decision making have been met with criticism, due the complex nature of aligning biological factors with preferential decision-making processes and problem-solving techniques. However, research has identified the preferences perspective which identifies the differences in what people choose given a decision compared to what they say that they will choose. Within the framework of neuroscience there is a predictable decision-making strategy based upon the dopamine levels and reward mechanisms in place based upon the outcome of a decision (Yoon, Et. al., 2012).
Biological differences between individuals define the likelihood of reactions to a given stimuli based upon the preferences for an individual to be a pleasure seeker, someone comfortable with a long term wait for reward, and someone seeking instant gratification. Biological mechanisms play into the preferential nature of individuals differently based upon their individual biology. (Yoon, Et. al., 2012).
Group Decision Making
Much like the process of individual decision making, group decision making takes into account internal and external features and variable to influence the decision-making process. Political factors play a much greater role in group decision models due to the nature of human conflict and conflict avoidance. The nature of decision making in and for a group tends to have a much greater apparent impact than with an individual decision maker (Zeiss, & Van Egmond, 2014). Additional consideration must be made due to the increased number of stakeholders that are directly responsible for the decision, and the social influences that are involved. There are several theories around the group decision making process, systems theory states that group decision making is affected by four distinct systems including the process, structure, meaning and knowledge of information within the system or group (Goldberg, 2013).
Within the confines of group decision making there are additional support systems and mechanisms to ensure that all members are on the same page. Typically, there is a leader for the group who facilitates discussion and support the decision-making process. The leader guides the group through the research and presentation of facts and variables, as well as defines the scope and direction of discussion. Group decision making is typically regarded as more viable than an individual decision maker due to the increased perspective and variation in influence and perspective (Chen, & Linn, 2012).
Group Dynamics
Effective group decision making largely requires some form of cohesiveness, direction, satisfaction, and collaboration between members of the group. Collaboration between members is necessary to come to some form of agreement for any decision making, and requires a defined set of roles, and scope for the group to operate within. Modern groups experience additional challenges with the addition of distance and computing challenging the traditional model of collaboration and group dynamics. Nonetheless, group support systems and structures are increasing to facilitate groups at a distance (Chen, & Linn, 2012).
Diversity refers to the difference in backgrounds, cultures, and experiences between different individuals within a group. This is referred to as demographic diversity. In terms of group dynamics diversity offers a variety of different perspectives on problem solving and brings forth different thought mechanisms for identifying variables. Group diversity offers several positive and a few negative attributes to the group dynamic in terms of decision-making potential. The more diverse a group is, the more consideration and perspective is included in the decision-making process, the less diverse the group the narrower the perspective, however the faster the process (Martin-alcazar, Et. al., 2012).
The group process largely involves identifying the problem and scope, followed by the identification and establishment of a group of decision makers. Following the formation of the core group, they must define a the decision criteria, establish a finite set of rules and alternatives, evaluate and assign a weight to all variables, and agree on a decision based upon their evaluations (Belošević, Et. al., 2018). Within the process of weighting variables, there lies objective and subjective weights. Objective weighting base upon observable impacts that can be measured and assigned a calculated weight. Subjective weighting based upon a preferential outcome. For instance, if a group tends to prefer one variable over another it may be assigned a subjective weight based upon preferential experience that does not directly impact the outcome in any measurable way. This can be in terms of personal or political conflict that does not affect the decision in any measurable or calculated way (Belošević, Et. al., 2018).
Many times, the group will not come to a decision that all parties within the group are in full agreeance on. In this case, the group turns to alternatives or a compromise that best fits the decision even when all parties are not aligned. The compromise solution will then attempt to define the best alternative that suits members of the group and/or the organization being represented. In some cases, the compromise might not be the ideal outcome, however, must be chosen based upon the input and influences of members of the group (Martin-alcazar, Et. al., 2012).
Benefits and Opportunities
The impact of an individual decision maker provides insight and direction that comes from a single perspective, thus has opportunities with a limited scope of experience. The benefits to business by an individual decision maker include a clear and focused perspective that might not be found in a group setting. The speed to which a decision can be made, and the political and social influences are also reduced for a single decision maker. The dynamic of a group involved in decision making increases the breadth of experience and diversity involved in the decision making process, however it also tends to extend the time to come to a consensus or concession based upon observed, known and unknown variables. Generally, group decision making is preferred to an individual in terms of business due to the added variable of diversity.
New Directions in Strategy Development and Execution
Strategy development relies on an understanding of business purpose and a clear communication of values, and expectations based upon the goals set by the organization. New technologies allow for the integration of IT (information technology) solutions into business mechanisms that drive strategy development and execution. IT and IS (information systems) can be used as repositories for information and data processing increasing the overall value perspective of process improvement and strategy development opportunities. These systems and technologies can also be used to track compliance and developments through change management and implementation (Drechsler, & Weißschädel, 2018).
Strategy development changes along with technological advances and developments that change the market. What was once a technological competitive advantage today might be considered an outdated technology. The market forces that drive innovation and change continue to drive new strategies and developments in business strategy in order to remain relevant and competitive. Ensuring that the organization retains a competitive advantage based upon dynamic capabilities allows the organization to remain flexible and prevent market stagnation (Gamble, Peteraf, & Thompson, 2019).
Information Management
Information management is defined as the combination of information technology and information systems management with the purpose of identifying, retaining, and evaluating data as it pertains in this case to business strategy. Information technology and information systems are some of the most influential driving forces behind technological advancement and market strategy. The increase in information accessibility though robust and integrated information systems not only makes information easily accessible for decision making and strategy planning but tracks and records trends based upon prior performance to aid in future state planning. The use of IS today in business strategy also looks at external factors and influences that create pressures on business strategies to create additional consumer value. IS generates a soft competitive advantage when the information systems give an organization an edge over the competition based on information accessibility (Drechsler, & Weißschädel, 2018).
IT aids in driving business strategy by improving data processing and communication system between stakeholders and gathering internal and external information to predict external influences such as supply chain constraints, economic pressures, and market forces. IT integration into business strategy through one of three perspectives, the use of IT to support business strategy, the use of IT to drive business strategy, or the shared use of IT in business strategy (Drechsler, & Weißschädel, 2018).
Due to innovations with information management, modern businesses have rapid access to information and the deployment of new technologies and processes. The integration of IT into business practices has created a more flexible and responsive organization who is able to change and flex their supply chain and distribution network to meet customer demand like never before. The modern organization is able to develop IT processes and measures to ensure that their capabilities support one another and do not create additional internal constraints (Ling, Et. al., 2013).
IT capabilities include dynamic, integrated, data management, security, utility, and collaborative. Each with a goal to improve business processes and create new competitive advantages. Modern IT solutions outside of data processing and information systems, allow organizations to improve security within the operations. As an internal mechanism and strategy, the reduction of incidents and injuries reduce variable costs, as well as improve production through improved moral. Sound security processes also help to prevent lost production time due to inspection and investigation. Furthermore, security measures prevent loss of inventory through theft and careless practices (Ling, Et. al., 2013).
Market Analysis and Strategic Development
The ability for an organization to research and understand the market forces that are driving consumer behaviors using information management require an understanding of the internal and external pressures driving changes in the market. While advancing technologies drive innovation and many new entrants in the market, other forces can be identified using a PESTEL analysis. A PESTEL analysis refers to external market forces including political, economic, social, technological, environmental, and legal factors. The PESTEL analysis works with the SWOT analysis to identify factors of influence while taking action to mitigate barriers and exploit opportunities to advance the business strategy (Jose Geraldo, Et. al., 2017).
Market changes identified with a PESTEL and SWOT analysis then can then have an action plan generated to mitigate impact and be used in conjunction with current business strategies to align and shift future strategy based upon the observed trends and technologies. Competitive advantage is then created through the use of analysis and IS/IT to generate a new best-case business strategy (Jose Geraldo, Et. al., 2017).
Competitive Advantage
Competitive advantage refers to differentiation factors that a business uses to communicate consumer value through features, quality, or versatility. Quality in this case refers to a broad variety of variables to be considered but typically refers to the right item, in the right place at the right time free from defect. Exploitation of a feature that provides competitive advantage over another company or competing product is how businesses communicate their features and value over another alternative product. While competitive advantage over a direct competing product or service can be easily identified and measured, alternatives outside the market exist and should also be considered when an organization is developing a competitive strategy or competitive advantage (Lasalewo, Et. al., 2016).
Competitive advantage and human advantage can be separated into six distinct variables, cost, delivery, product quality, product variety, know-how, and innovativeness based on the Porter Model. According to Lasalweo Et. al. (2016) there are forty-four factors of differentiation associated with these six variables. Typical business strategies focus on the key differentiation factors based upon market conditions and process differences. Expanding upon the key differentiation factors, the involvement of the human element into differentiation strategies. The expanded upon idea of differentiation and competitive advantage then expands to twelve differentiation factors. The modern view of competitive advantage include the variables of conformance quality, delivery speed, dependable delivery, design changes, low cost, new product introduction, product customization, product durability, product mix changes, product performance, product reliability and volume changes (Lasalweo, Et. al., 2016).
Strategy execution
The execution of a business strategy requires a clear strategic mission and vision communicated to all levels of the organization. Additionally, milestones or benchmarks should be established to track the organization on its path to strategic execution. It is important to note that once a strategy has been implemented and the organization begins to execute the strategic mission, changes in the market, could result in a need to change the strategy thus affecting the execution of said strategy. Effective strategy execution requires an alignment between the strategy and organizational design (Srivastava, & Sushil, 2017).
The strategy should be established in a step process that includes an action plan to execution. Business policies and programs must act to facilitate the execution while reinforcing the need to remain relevant and competitive in the market. Many strategies fail because of a lack of resources allocated to the execution of the strategy; thus, it is important to ensure that the organization is allotting the correct and adequate amount of necessary resources to continue the implementation of the strategy. Allocation of finances would be included to ensure the strategic execution. Best practices also include the need for contingencies to ensure that if the execution of the strategy becomes delayed there is a mechanism in place to return to the planned execution scope and timeline (Srivastava, & Sushil, 2017).
Performance Drivers
There are five drivers to performance, driver of rules, which refers to the clarification and understanding of business strategy, ensuring that all parties understand their individual scope and role. The second, emotions, focuses on the individual emotional drivers to gain commitment and buy-in from stakeholders to turn individuals associated with the organization to fully invested individuals. The third driver being initiative allows the organization to translate their objectives into projects and drive change through the employee. The fourth driver, immediate action, focuses on the empowerment of employees to take action when needed in response to urgent situations. The last of which, integrity, which has to do with the willingness to act as an agent for the organization and do what is best regardless of personal gain or loss (Sabourin, 2015).
The first two drivers focus on the abilities of managers in the organization to connect with others, through alignment and communication. The first driver focuses on the abilities of managers in the organization to align their objectives with their employees. This requires managers to set up objectives and communicate goals and milestones consistently with their employees. It requires a high level of competence in dynamic communication and transformational leadership to achieve. The second driver requires managers to engage in a positive manner to obtain buy-in and convert sceptics into followers. These managers are able to gain support and connect to their employees and customers to drive performance (Sabourin, 2015).
The third driver involves the development of milestones and projects. This driver requires managers to create projects that drive towards the execution of the strategy, while empowering workers to develop themselves and others by achieving goals and reaching milestones. This driver focuses on taking those individuals who are already invested in the company and giving them an opportunity to develop themselves as leaders and develop their peers to achieve a decentralized leadership structure. The fourth driver, immediate action also focuses on these higher performers to develop them to act when necessary and allow them to make decisions that affect the organization (Sabourin, 2015).
The fifth driver focuses on the integrity of the organization and the alignment of business practices and strategies with the values of the organization. Charismatic leaders in the organization generate followers but will soon lose them when lacking integrity. It is one of the most influential aspects of leadership when evaluating leadership qualities that draw in and retain followers (Sabourin, 2015).
Feedback Mechanisms
One of the most important aspects of strategy development and execution is the feedback mechanism that ensures compliance to the business strategy and ensures that concerns are raised. A sound feedback mechanism also ensures that any misunderstandings or communication barriers are brought to light to ensure that an accurate representation of the strategy has been communicated and that there are no communication barriers experienced by leaders in the organization. A feedback mechanism is one of the best ways to communicate barriers and ensure performance goals are being achieved (Sabourin, 2015).
Strategy engagement or the act of communicating and following up on strategic initiatives gives managers and leaders in an organization a forum to discuss and obtain feedback on strategic plans and goals. It allows leaders to check in with subordinates to ensure that the communication is relevant to the strategy, and that the proper steps to execution are being taken. The integration of a feedback mechanism into a strategy allows for all stakeholders on the change, project, or initiative to remain in touch with the experiences and challenges of the ground level workers (Chuah, Et. al., 2016).
Academic Impact on Business Strategy, Development, and Execution
The academic perspective on business strategy and development comes not from the realm of experience but that of case study and research. While many organizations develop their strategies based upon competing organizations and developing a competitive advantage, the academic perspective looks at the results achieved by other organizations to develop a framework in which business strategy can be developed with minimal risk. Much can be learned from the successes and failures of other organizations with similar goals and challenges that can be found with little to no investment of labor or resources. The two schools of thought on research application into the business environment are the bottoms up model and the top down model (Suraprajit, 2019).
Theories and Models
The academic perspective on business gives new and seasoned leaders of organizations a wide breadth of knowledge on tested models for leadership and strategy, as well as business practices and case studies from which other organizations experienced great gains or failures. There are several theories and models of business strategy that an academic can bring to the workplace that many other leaders in the organization may not be familiar with. Several decision-making models are taught in business schools that are not taught directly to employees of an organization unless that organization finds value in doing so, this limits the perspective of individuals who promote to senior leaders within the organization one of the most basic being Adam Smith’s model of economics which is a cornerstone for business education (Buckley, 2014).
The basic theory from which most other business theories originate is that of Adam Smith. In his model humans act as though they are out to preserve their best interests and do so with the intentions to control and gain advantage over one another. In his model market forces drive interactions and transactions between individuals. While his concepts are simple in nature, many modern theories and models have their bases grounded in the concepts brought forth by Adam Smith. The concepts in his model are so simple that they transcend markets, and time to remain relevant (Buckley, 2014).
Research Approach
There exists a gap between the practice of business and the academic that can be bridged through the integration of academic studies into business practices. Research is considered self-serving and insulated from the business world in part by organizational leaders and scholars alike. Business schools have become more and more like the sciences with a focus on research and paper writing. This causes an increase in higher educated individuals to rise to the top tiers of education with Doctorate level graduates having no actual business experience. Some suggest that the lessons learned in business school focuses more on the ability to social network than learn about business (Perea, & Brady, 2017).
Given that a large portion of business people read daily (33%) and more weekly (44%) about business and leadership it would not be a stretch to believe that a greater integration of academic study into the business environment would be welcomed and integrated into more into organizational leadership. Given the disparity between the academic and the business leader, there are valuable strategies and perspectives that can be gained through the academic approach. (Perea, & Brady, 2017).
The importance of business model research has increased recently as businesses and scientists both seek to gain a better understanding of business practices and market strategy as they impact the global economy. Business model research has resulted in an increase in the number and frequency of publications and adds more information for professionals to access to research trends, and business mechanisms (Klimanov, & Tretyak, 2019).
Top Down and Bottoms Up
Form an academic perspective the top down and bottoms up approaches to problem solving can be utilized with little investment in resources and time from the organization. The top down perspective focuses on the result and gives a set of constraints from which the organization may then work within. An example of a top down model would be in labor planning, knowing that the organization is allotted a specific number or hours to staff, and with that number they must execute operations. A top down model is concept driven and requires the direction and solution to be figured out based upon those constraints. In a bottom up model, the result is not predetermined, however the team works together to conceptualize a vision for execution and determines the expected outcome based upon their known constraints. They then attempt to execute upon the communicated constraints and goals (Suraprajit, 2019).
With frugality being a common virtue in business the ability to reduce costs to test out a new line, product, or service is very important. Any sunk costs on a new project can not be recovered if the project falls through or the goods or services developed have no demand. Being able to generate a hypothesis through research and test out trends based on historical and present data through IT/IS and academic based research can greatly reduce costs by identifying market forces and trends both present and past to determine the timing for a project or product and calculate the projected demand. One might use a top down strategy to define the market and potential impact while maintaining price consciousness (Wolhfart, Et. al., 2016).
A bottom up, or grassroots strategy looks at personal experiences and problems from the floor level of manufacturing and production. From here a manager might have known variables and constraints that can be modeled out based upon a change. Using mathematical formulas, and expectations based on market research one might be able to determine how to increase the scale of a change or strategy based upon the expectations they have from the bottom tiers looking up (Wolhfart, Et. al., 2016).
Fulfillment Center Operations
Fulfillment operations in terms of business strategy is an ever-evolving challenge. As technology increases the available information also increases, aids to decision making improve and the overall expectation of performance also increases. With additional instant information it is easier to control the variables that affect a customer order from the time the good arrives until the time is it shipped from the warehouse data integrity plays an important role in keeping an accurate count of all inventory. Data integration to online portals creates a seamless information system that allows a real time purchase and shipment of goods (Żuchowski, 2016).
The modern strategy of ecommerce reduces the number of intermediary companies and facilities between the manufacturer and the customer. Fulfillment operations combine the retail, wholesale, and warehousing/distribution channels into a single entity, and in some cases have the capability to ship direct to consumer. This elimination of middlemen in the supply chain improves customer value and reduces costs to the organization allowing for a lower price per unit (Żuchowski, 2016).
The academic approach to understanding and establishing a fulfillment operation largely lies in the unknown as the advancement in technology has increased dramatically over time. Academic influence based upon research models and theories guide the innovation taking place and allows for a more fluid and responsive supply chain as a result (Żuchowski, 2016).
Conclusion
In conclusion business strategy is a hypothesis involving a plan of action that an organization can take to drive for a desired result (Rumelt, 2011). It involves the creation of a list of known and unknown variables, control measures, and decision-making processes. (Krogerus, & Tschäppeler, 2018). The decision-making process comes from either an individual or group perspective, it is developed from variables including biological influences, and experiential data and research. The newest directions in the process of strategy development and execution involves information management, including information technology and information systems. The application of strategy though the lens of an academic perspective applies to the current business market by providing additional perspective through research around warehouse fulfillment operations.
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