Transforming Customer Service Strategy: Being Proactive with AI
What happens when a brand fails to adapt to the shifting model of customer service strategy?
Looking at today’s market, plenty of leaders have stagnated due to a lack of innovation. Delta, anyone?
Add to that the inability to meet evolving customer needs, and big brands are particularly susceptible to stagnation. For a successful customer service strategy, brands need to not just match their customers’ pace, but ideally, stay a step ahead.
Let’s explore a few ways to do that.
The Antiquated Customer Service Strategy
Customers are the lifeblood of any thriving business. Yet, looking at customer service and support, and the enterprise technology being used, the stagnation in strategy becomes glaringly evident.
Despite the focus on “digital transformation” over the past decade, it’s shocking to see today’s contact centers. They mostly resemble those ten plus years ago. Yikes.
I get it: Driving innovation at a massive scale is costly, and replacing old legacy systems is both challenging and costly.
We’re all facing the constant push to minimize costs and enhance efficiencies. Therefore, I see how it’s tempting to maintain the status quo rather than innovate. (“But we’ve always done it this way!”)
However, your consumers are continuously evolving, and so too is the pace of innovation.
Called Out & Missing Out
Many large brands are trying (unsuccessfully) to grapple with customers who publicly express their views, emotions, and knowledge about the brand’s customer experience. Things like leadership, products, services, online reviews, and brand conversations are all open to public scrutiny.
Regrettably, too many businesses don’t know what to do with this wealth of customer feedback. Additionally, these conversations aren’t often shared with the customer service agents who interact with customers daily.
Because of that, care agents are left to respond reactively to inbound customer calls, emails, or online messages while in the dark about wider customer sentiment.
Furthermore, the journey from an outdated customer service strategy to a proactive one requires more than just adding a website bot for customer support. Bots can go bad when it comes to CX.
If your customer service strategy lacks…
… you’re barely making progress and in jeopardy of becoming extremely out of touch.
The Evolution of Customer Service
Since the 90s, there have been three phases in the evolution of contact center strategies.
While I definitely appreciate the progress, it’s even more crucial to envision where customer service is going.
Over two decades ago, customer service functions were isolated silos. Then, in the late 90s and early 2000s, software-based systems rolled out, allowing customer service teams to introduce modern functions like email and chat. And from that, the first multi-channel contact centers were created.
In the mid 2000s we saw the emergence of the first virtual contact centers. These cloud-based alternatives marked a new era for customer service.
For businesses that adopted cloud support, the benefits were terrific.
However, even cloud-based support barely scratches the surface of improving customer experience.
The Future of Customer Service Strategy
The newest generation of contact center software is a game-changer, providing a radically different experience for both brands and their customers.
CCaaS Tools
Next-gen Contact Center as a Service (CCaaS) solutions are a key part of an effective customer service strategy.
Contact Center as a Service (CCaaS) is a cloud-based customer experience solution that enables companies to utilize contact center software hosted in the cloud.
Instead of owning and maintaining their own physical call center infrastructure, companies can subscribe to a CCaaS provider to manage their customer interactions. This can span across various channels, including voice, email, chat, social media, and more.
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Benefits of CCaaS:
These tools take your from reactive to proactive; you’re not just waiting on inbound calls. CCaaS systems actively tap into the plethora of publicly available customer data to gain insights about customer needs, wants, and thoughts.
Customer service strategies fueled by insights can dramatically improve the customer experience. Every negative review can be viewed as a ticket for resolution, every harsh tweet a chance to build advocacy, every interaction a sales opportunity (our favorite part of our Care Squared Training!).
AI for Data Analysis
Dynamic AI uses automated Business Intelligence technology to make it easier to deliver real-time dashboards, reporting, and query analysis. Predictive analytics is one area that will be HUGE.
For example, take a loot at this chart produced by Akkio, where the data sample given was about employee attrition. The data sets given included things like:
The AI in Akkio’s tool looked at the data set and predicted which employees stayed and which were at risk of leaving.
As you can see, training — specifically the number of hours of training — are crucial to employee retention. And although this is a different use case, you can use this type of AI modeling to help with your customer service strategy.
It’s this type of AI that sits at the core of a leading customer service strategy, enabling brands to proactively identify relevant discussions, swiftly analyze massive volumes of data, and engage customers on their preferred digital channels.
While human interaction remains a top option, customer analysis with dynamic AI allows quicker and more convenient problem resolution.
Many social CRM and social media software providers are adding this kind of AI to their suite of products.
Areas to Analyze with AI
To get started, focus on the following items when it comes to AI and CX.
By using an AI-powered approach, just like we’re chatting about here, businesses can keep a real-time pulse on the customer experience.
And, if you want a sneak peek into some of the CX-related prompts we’ve been using, check out our free eBook: 15 AI-Powered Prompts to Supercharge Your Social Media Customer Service Game.
It’s not just about monitoring; it’s about churning out actionable insights that let service providers swoop in at just the right time, ensuring the customer journey is as smooth as butter.
Creating Seamless CX
As I mentioned in Conversations That Connect, proactive insights derived from a well-created customer service strategy can inform product development, marketing, and sales, helping to address common issues and reduce the need for service.
Time Reduced = Money Saved
As a result, when service is required, easily accessible self-service help or virtual agents are usually the best option.
Trust me, your customers do not want to call you. Self-service AI can provide smart solutions to common problems via bots or a menu of FAQs.
Customers are often happy to help themselves or interact with technology, as long as the experience is seamless. AND, as along as a human can be immediately available if things go haywire.
When an agent’s assistance is needed, brands need to be ready. A call or online mention (think: social media) often signals a particularly tough issue or highly frustrated customer.
Your agents need a system that preserves context from previous interactions across social, email, chat, and more, making it readily available for effective resolution. Traditional systems, whether on-premise or cloud-based, simply cannot provide this.
Exceed Expectations
As customers grow increasingly vocal about their preferences and demand personalized and round-the-clock communication, it’s crucial for companies to adapt their customer service strategy.
Simply meeting expectations means you’re settling on an outdated approach. To stay a step ahead, you’ll need a strategy that offers personalization, AI, social listening, and insights.
As you continue to revamp your customer service strategies, ensure you’re prioritizing customer happiness to stay ahead.
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Such a comprehensive look into the evolving landscape of customer service! The emphasis on AI-powered solutions and CCaaS tools showcases the direction of the future, where data-driven insights and real-time engagement become paramount.
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1yI’d certainly appreciate hearing your thoughts on two of the hidden costs that aren’t being talked about nearly enough when it comes to AI-powered tools like the ones you highlight here, Brooke — exploitative labor conditions and catastrophic environmental impacts.
Senior KDP Brand Manager | Innovating the World of Children's Book Illustration & KDP | Driving Creative Strategies & Market Growth
1ySpot-on advice, Brooke! To truly outshine the competition, businesses need to embrace the power of personalization and harness innovative tools like AI and social listening. Thanks for sharing
Co-Founder & Chief Service Officer at B Squared Media, LLC | Social Media Management | Social Media Listening | Community & Customer Care through Social Media | Digital Advertising
1yIs this the first peek at the AI Workbook?? https://bsquared.media/15-ai-powered-prompts-ebook/