UK leading manufacturer considers PaperLess the best help to streamline invoice processing implemented in the last 5 years

Considered one of the UK's largest independent manufacturers, Shufflebottom required a solution for invoice filing, document storage, specifically purchase orders supporting documentation, and invoice processing automation. The solution should also be fully compatible with Sage 200 Professional, which is the accounting software used by the company.

PaperLess for Sage 200 Professional was the obvious choice since it offers invoice data capture and invoice approval to streamline invoice processing, important requirements of Shufflebottom, with the added advantage of PaperLess offering a seamless integration with Sage 200 Professional.

“Amazing, so much quicker and easier to access information.”

Nicola Duggins at Shufflebottom

PaperLess also gives the company the possibility to automate invoice filing since whenever a transaction gets posted into Sage 200 Professional, PaperLess automatically links the invoice to the corresponding transaction in Sage and also makes it available from within PaperLess Accounting Archive. Furthermore, with PaperLess Shufflebottom can also easily store purchase orders supporting documentation for all staff to access, which, according to the company’s representative, has been particularly useful.

A powerful set of invoice processing, invoice filing and document archiving features that enable the manufacturer of steel-framed buildings to have all documents and invoices available company wide. This way, no manual invoice filing or filing cabinets are required and no time is spent on searching paperwork or on approval of invoices.

PaperLess Invoice Processing for Sage 200

The company representative, Nicola Duggins, considers PaperLess a game changer, highlighting the fact that with PaperLess “I don’t have to leave my desk to ask for information and then wait for it to be found.”

The company estimates that automatic document archiving, invoice filing, document approval and data capture automation has freed up approximately 40% of manhours work for one staff member, allowing time to be spent on other relevant tasks. However, the gains in productivity are felt across the entire accounts department with staff members now able to spend more time working on data analysis, which in turn leads to a better understanding of profitability.

With PaperLess, the company is making more efficient use of personnel, allowing more time to be spent on analysis. According to the company's representative, the additional time spent on analysing data is having a positive impact on competitive tenders, giving the company an important competitive edge.

For the company’s representatives PaperLess is the best aid they have implemented in the last 5 years. A feeling that is shared by the auditors that state that PaperLess makes auditing so much easier with the added advantage that audits can now be done remotely.

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