(Updated) Microsoft OneDrive web: View PDFs with sensitivity labels

(Updated) Microsoft OneDrive web: View PDFs with sensitivity labels

Summary

Microsoft OneDrive web will support viewing PDFs with sensitivity labels in read-only mode. Rollout for Targeted Release begins early December 2024, completing by mid-January 2025. General Availability starts mid-January 2025, ending early February. Users can view permissions within OneDrive web, with no admin action required for the update.

Updated December 19, 2024: We have updated the rollout timeline below. Thank you for your patience.

Microsoft OneDrive users can open PDF files that are protected with Microsoft Purview Information Protection sensitivity labels and read them using OneDrive web in read-only mode. Only authorized users will be able to access these PDF files.

When this will happen:

Targeted Release: We will begin rolling out early December 2024 (previously early November) and expect to complete by mid-January 2025 (previously mid-November).

General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-January 2025 (previously mid-November) and expect to complete by early February (previously late January).

How this will affect your organization:

Before this rollout, users can open or view PDF files with sensitivity labels in the Microsoft Edge browser. 

After the rollout, users will be able to follow these steps to view PDF files with sensitivity labels in OneDrive web as follows:

1. When users open the PDF file with a sensitivity label in OneDrive web, a banner at the top of the screen reads, "This file is protected by Microsoft Purview Information Protection. View permissions." 

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2. To see the permissions related to the PDF file, users can tap View permissions. 

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This feature is on by default, and all OneDrive web users have access to it. 

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.

Before rollout, we will update this post with revised documentation.