What Email Address is Best for Business? - Let Us Find

In this digital era, many companies still prefer traditional email addresses for connecting with current and potential customers. A professional email address provides credibility and more reputation to you and your company’s position.

That's where email hosting services step in - helping you run a professional mail address while ensuring the safety of your critical data. This blog post explores why email hosting has become the preferred choice for many professionals, besides the answer to a crucial question - what email address should I use for my business? Another way to ask this question is: what email address is best for business? We will also discuss one excellent business email hosting solution, so read this blog till the end!

Note: Always use hosted email service for businesses instead of free services like Gmail, Yahoo, etc.

What is Email Hosting?

The introduction to this post took the name of one of the chief web services - email hosting. Many professionals reading this post may have a question - what is email hosting? This section answers this question besides giving you examples of some renowned service providers.

Email Hosting involves renting out servers to customers to store their professional emails. One thing to remember here is email hosting services are different from free email platforms like Gmail, Yahoo!, etc.

Email hosting is many times on the same web server that hosts the data of your company's website. Sometimes, your website and email servers are different but operated by the same company. Another aspect is the operations handled by a company managing only email hosting.

Some renowned email hosting services are NFC Business Email Hosting, Google Workspace (earlier known as G Suite), Microsoft 365 (previously Office 365), Zimbra, Zoho Workspace, etc.

Why Hosted Email Service is Perfect for Businesses?

Now that we have understood the basics of email hosting, you must have one question - what makes email hosting perfect for business? Another question related to this problem is what email should I use for my business? 

Hosting your emails on a server has many benefits, and we will discuss some of them in the following points:

• Enhances Brand Professionalism: Having a business email account on a server creates brand consistency in customers’ minds and projects your brand as professional and trustworthy. Customers will trust an email address going by yourname@yourcompany.com instead of yourname.yourcompany@yahoo.com since the former exudes authority and confidence. Ultimately, a professional email address leads to an increased brand image, leading to success for your company.
• More Technical Support: The second benefit of using a hosted email service is Uptime or uninterrupted email accessibility. A professional email account guarantees consistent email sharing and swift technical assistance in case of downtime or other server-related issues, which is not feasible when using a free email account.
• More Email Security: Another benefit of having a hosted business email service is the robust email safety features provided by the server hosting company. Email encryption ensures no one can read your critical emails besides the recipient. You can even use powerful malware and anti-spam filters to protect your mailbox from harmful viruses. Data laws like GDPR compel strict email security and retention of the server data in the server host country, which makes email exchange more secure.
• Budget-Friendly: Email hosting solutions are pocket-friendly, with monthly and yearly created plans. A business email hosting service eliminates the dependence on IT experts and exorbitant dedicated servers for email data management. Hence, you and your team can focus on maximum productivity while your email hosting company looks after the safety of your mailbox.

These points highlight the importance of having a hosted business email account. However, many professionals will still support having a free email account for business purposes. The upcoming section describes the disadvantages of using a free email service for professional email sharing.

Drawbacks of Using Free Email Accounts Professionally

The previous section described the highlights of using a hosted business email service. However, many professionals still vouch for free email accounts on Gmail, Yahoo, and other email services. This section explores the drawbacks of sticking with a free email account instead of switching to a hosted business account:

• Unprofessional For Business: Opposite to the first point of the previous section, having a free account projects your company as amateurish to potential customers. Suppose you work in a marketing agency and use the free Gmail account for professional correspondence. Sending out newsletters with the email address yourname.marketingagency@gmail.com will look unprofessional and unreliable to current and potential customers, making them switch to other agencies for their work.
• Limited Email Security: Another drawback of using a free email service for business involves a critical aspect - email security. Creating a professional account on a free mail service invites tactics like brute-force attacks, Man-in-the-middle (MITM), and Email Phishing to get hold of critical business data, compromising it and endangering your company’s reputation. It leads to broken customer trust and financial loss.
• No Data Privacy: No free email service has ever promised complete data isolation and won’t do so in the future. It means Gmail, Yahoo, and other email services will continue to read your crucial emails and sell the mailbox data to advertising companies, which clogs your mailbox with endless advertisements.

These points highlight the negatives of using a free email account for professional purposes. Now that we have covered the features of a hosted business email account and the drawbacks of a free email account, many businesspersons must have a question - what email address is best for business? Worry not! The following sections will discuss a perfect professional email service for business usage.

What Email Should I Use For My Business?

This section will answer the question mentioned at the end of the previous section. After reading all the points discussed till here, we have a perfect business email hosting solution for a reliable and secure professional email exchange - NFC Mail Solution is the best business email hosting solution. Our next-generation professional email platform has many features for every company’s secure email hosting, hence answering the “What email address should I use for my business?” question.

The following points highlight some stunning qualities of our perfect business email solution:

• We offer complete professional email hosting with total data backup and recovery.
• Our business email hosting solution is cost-effective for Indian individuals and companies, irrespective of their workforce.
• Robust security features like email blocking and anti-spam filters protect your emails from unwanted attacks.
• We provide 99.995% uptime to ensure secure email server availability whenever you need to send or receive emails.
• Our Hybrid Deployment solution provides a seamless balance between On-premise and Cloud email hosting for efficient business email usage.
• Our 24/7 Experienced Technical Support helps you with the technicalities behind business email hosting.

We hope these points have resolved the “What email address should I use for my business?” question asked by many businesspersons. Moreover, we also offer professional services like:

• Zimbra Email Hosting
• G Suite Email Hosting
• Microsoft 365 Email Hosting

Being a certified reseller of these platforms, we offer these services at discounted prices for our customers.

We also offer complete data migration and backup services for efficient data security and migration without any issues. We provide email server, and cloud migration, besides robust email archiving solution, at affordable costs with 24/7 technical help.

Conclusion

We discussed the importance of having a hosted business email account besides the disadvantages of using a free email service for professional purposes. This blog also answered the crucial question asked by many businesspersons - what email address is best for business? or what email should I use for my business?

NetForChoice offers affordable business email hosting services besides Zimbra, G Suite, and Microsoft 365-based hosting plans. We also provide seamless data migration and backup facilities at discounted costs for Indian users. Contact us for a consultation on business email hosting solutions!