Your Comprehensive Guide to Preventing Email Scams

A scam email is a deceptive email that tries to trick you into giving up personal information or money. Scam emails are becoming more sophisticated, making it difficult to distinguish between the real and fake. These fraudulent messages may attempt to steal your identity, money, or personal data.

Why Are Email Scams So Prevalent in Recent Times?

There is a significant rise in the number of email scams these days, and they’re getting trickier to detect. Scammers send out 3 billion fake emails daily that look like they’re from people or companies you trust. Scammers pretend to be someone else by putting a fake name in an email’s “From” part. They hope you’ll think the email is from someone you know and open it.

Since businesses use email s frequently, their employees are at a high risk of getting tricked by these fake messages. When people work from home, it’s harder to check if an email is really from who it says it’s from. Even smart people can fall for these advanced tricks.

For example, Jonathan Leakey, who used to teach at a university, lost £25,000  because he thought scammers were his bank when they texted him. Even big companies like Facebook and Google have been impersonated in scam emails.

From 2013 to 2015, a scammer named Evaldas Rimasauskas tricked banks into giving him $121 million in made-up bills. The scammer also faked letters from lawyers and contracts that looked real but were merely made up to fool the banks into sending money his way.

This tells us that even the most advanced tech companies can be cheated if scammers pretend well enough. If this can happen to big companies like them, other smaller businesses could be at risk, too.

Common Types of Deceptive Emails

Email scams come in many forms, so you must stay vigilant and regularly check email for scams to protect yourself from potential fraud.

1. Phishing Scams: Attempts to get personal information by pretending to be a reputable brand. Convincing emails and forged websites can phish you.

2. Spear Phishing: This attack targets specific individuals or groups through personalized emails.

3. Whaling: Targets corporate executives and senior officials in government through tailored emails.

4. Business Email Compromise: This attack makes you trust a reliable company name. Then tricks you into advancing funds or revealing confidential information.

5. Romance Scams: This attack fabricates emergencies in the name of relationships. Scammers make fake online profiles to win trust, and pressure victims with threats.

6. Fake Invoice Scams: Forged invoices that look like real ones to trick the recipient into making payments to the swindler.

7. Lottery/Prize Scams: These claim non-existent significant wins. They may request some advance fee first. Then, a person will send money for a prize that is not real.

Ways to Easily Detect Fake Emails

Scammers put a lot of effort into making the emails seem convincing to manipulate victims. However, there are usually red flags that reveal their nature if you know what to look for.

Misleading Sender Name

Scammers often try to trick you by using misleading sender names that impersonate legitimate businesses, organizations, or individuals. Always look closely at the full email address, not just the displayed sender name.

For example, an email might show the sender as “PayPal” or “Bank of America,” but the full email address is something unrelated like freemoney@scammer.com. This type of spoofing is a telltale sign of a scam. Legitimate companies will only send emails from an official domain like @paypal.com or @bankofamerica.com.

If the sender name doesn’t match the domain, it’s a red flag. Scammers do this in the hopes that you’ll let your guard down because you recognize the sender’s name.

Don’t be fooled – always check the full email address before clicking on any links or attachments.

Generic Greetings

One telltale sign of a scam is an email that begins with a generic greeting like “Dear sir/madam” or “Dear friend” instead of using your name.

Legitimate businesses will often personalize emails by addressing you directly by your name. If an email comes through greeting you as a “valued customer” but has no other identifying details, it is likely a scam.

Genuine emails will use your proper name, while scammers are sending out mass emails without bothering to personalize them. They don’t know who you are specifically and are just trying to hook as many people as possible with their scam email blast.

Always be suspicious of any greeting that is vague and impersonal rather than addressed directly to you. It’s a tactic scammers use because it requires less effort to remain ambiguous, as personalization requires more work.

Essentially, if an email seems disconnected from you and your relationship with the company, it’s likely not real.

Sense of Urgency

Scammers often try to create a false sense of urgency in their phishing emails to get people to act impulsively. Watch out for language clearly designed to get you to act fast, such as:

• “Act now or else!”
• “This offer won’t last! Limited time!”
• “Today only! If you don’t act now, you will miss out!”
• “Urgent notice: Your account will be deactivated if you don’t update your
• information.”

Phrases like these are red flags. Scammers use high-pressure, urgent language to get you to click on links, open attachments, or provide personal information without stopping to think things through.

Don’t fall for it. Take a moment to assess any email pushing you to act fast and carefully.

If something is genuinely urgent, you will receive multiple communications through other verified channels, not just a single suspicious email.

Spelling and Grammar Errors

Scam emails often contain spelling mistakes, bad grammar, and other writing errors as scammers hastily put them together. This is a red flag that indicates the message is not from a legitimate organization.

For example, scam emails may contain words like “receive” instead of “receive,” missing punctuation, lack of capitalization, and other basic mistakes. The writing quality in scam messages is generally relatively low.

However, be aware that scammers are evolving, and some may invest more effort into polishing scam emails to appear more authentic. Don’t rely purely on writing quality as an indicator. But sloppy writing is still a sign that extra scrutiny of the email is warranted.

Some other signs of a scam are generic greetings like “Dear customer” instead of using your name. Scam emails tend to have an urgent tone, conveying threats or strong calls to action right away.

So, while poor spelling and grammar can signify an attempted scam, always look at the full context of the email. And never click on links or attachments unless you are sure the email is legitimate.

Unusual Links and Attachments

One telltale sign of a scam is suspicious links and questionable attachments in the email. Always check where a link is directing you by hovering over it to reveal the actual URL before clicking. Watch out for odd links that don’t match the content or have unusual domains.

Links and attachments can be used to steal personal information or infect your device with malware. Be especially wary of any links directing you to log into accounts, asking you to enter credentials or personal details.

Also, avoid opening attachments in unsolicited emails, particularly files that end in .exe, .zip, .rar, .dmg or other extensions that could indicate malware or viruses. Even attachments that seem innocuous, like .pdf or .doc files, can contain embedded scripts or exploits. Erring on the side of caution is wise.

If an email contains questionable links or attachments, it’s safest to delete the message without engaging with the content. Legitimate organizations won’t send you links or attachments out of the blue that seem suspicious.

Request for Personal Information

One common tactic used by scammers is to request sensitive personal information in an email. This is a major red flag and should make you very suspicious of the sender. Legitimate companies will rarely, if ever, ask for things like your social security number, bank account details, date of birth, etc., via email.

Scammers phish for this personal data because it allows them to commit identity theft or gain access to your financial accounts. If an unsolicited email asks you to provide private information, do not comply with the request, even if the email looks official. No reputable organization will make such demands over email without your prior consent.

Furthermore, government agencies like the IRS and Social Security Administration will never email you out of the blue requesting your social security number or other private data. Any email that claims to be from an official source but asks for personal info is always fraudulent.

The bottom line is you should never send sensitive information in response to an unexpected email. If the sender were legitimate, they would not blindly email people requesting such details. Always err on the side of caution and do not give out personal data to unverified emails.

Threats of Account Suspension

One telltale sign of a scam is an email that threatens to suspend your account or access to a service if you don’t take immediate action. The scammers use fear tactics to get you to click links or provide personal information without thinking it through.

Some examples of suspension threats:

• Your Netflix account will be cancelled if you don’t update your payment details.
• Your bank account will be frozen if you don’t verify your identity.
• Your Amazon order will be cancelled if you don’t confirm delivery.

These emails often try to create a false sense of urgency to get you to act rashly. Don’t take the claims at face value. Contact the company directly using an official channel like their website to verify if the email is legitimate.

Reputable companies generally don’t suspend accounts without proper notice. If you receive suspension threats out of the blue, be very suspicious. Contact the company to confirm before you provide any sensitive information or click on links.

Poor Image Quality

Scam emails often contain images that are low resolution, grainy, distorted, or blurry. This is because scammers quickly grab images off the internet to insert into emails without concern for quality. They don’t take the time to find or create high-resolution images.

Additionally, scam email images may look obviously edited or photoshopped. Parts of the image may be awkwardly cropped, or the image may have artefacts around the edges.

Scam emails also tend to have images that are incorrectly aligned or oddly placed within the email body. Little care is taken to position images attractively or appropriately. Sometimes, images are formatted to overlap text or extend into the margins.

The poor image quality is a red flag that the sender has not put effort into creating polished, professional communication. Legitimate businesses will use appropriately sized, high-quality images that integrate smoothly into nicely formatted emails.

More Tips to Avoid Email Scams

Email scams can seem ubiquitous, but there are steps you can take to protect yourself better. Here are some additional recommendations for improving your email security:

1. Verify sender addresses: Scammers often spoof legitimate addresses. Enable SPF for your emails to validate the sender’s authenticity.
2. Avoid clicking links: Never click on links in an unsolicited or suspicious email. They may download malware. Instead, navigate to the website directly to verify the link. Always question, “Is this email legit?”, before interacting with its content.
3. Use two-factor authentication: Enabling two-factor authentication adds an extra layer of security. It requires you to enter a code from your phone when logging in from a new device. This prevents scammers from accessing your account even if they have your password. It’s an effective method for ensuring how to know if an email is real.
4. Implement DMARC: Protocols like DMARC are game-changers in email scam prevention. With DMARC, you can stop scam emails impersonating your own domain name from reaching your client’s inbox.

If you use different ways to protect yourself, you’ll have a better chance of minimizing phishing attacks.

Conclusion

We live in a world where email scams are extremely common. Experts often advise not to open emails from strangers or believe in offers that seem too perfect. However, the best way to stay safe is to learn about these scams through rigorous email security training.

While tools can only get you so far, you can contact us to book a call with an email security expert. We get you on a tailored plan to improve your domain’s protection against email fraud.