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Consolidated text: Commission Delegated Regulation (EU) 2017/40 of 3 November 2016 supplementing Regulation (EU) No 1308/2013 of the European Parliament and of the Council with regard to Union aid for the supply of fruit and vegetables, bananas and milk in educational establishments and amending Commission Delegated Regulation (EU) No 907/2014

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COMMISSION DELEGATED REGULATION (EU) 2017/40

of 3 November 2016

supplementing Regulation (EU) No 1308/2013 of the European Parliament and of the Council with regard to Union aid for the supply of fruit and vegetables, bananas and milk in educational establishments and amending Commission Delegated Regulation (EU) No 907/2014

(OJ L 005 10.1.2017, p. 11)

Amended by:

		Official Journal
		No	page	date
►M1	COMMISSION DELEGATED REGULATION (EU) 2020/1238 of 17 June 2020	L 284	1	1.9.2020
►M2	COMMISSION DELEGATED REGULATION (EU) 2022/245 of 13 December 2021	L 41	5	22.2.2022

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COMMISSION DELEGATED REGULATION (EU) 2017/40

of 3 November 2016

CHAPTER I

GENERAL RULES ON THE SCHOOL SCHEME

Article 1

Scope and definitions

This Regulation lays down rules supplementing Regulation (EU) No 1308/2013 as regards Union aid for the supply and distribution of fruit and vegetables, processed fruit and vegetable products and fresh products of the banana sector (‘school fruit and vegetables’), and for the supply and distribution of milk and milk products (‘school milk’) to children in educational establishments, for accompanying educational measures and for certain related costs in the framework of the scheme referred to under Article 23 of that Regulation (‘the school scheme’).

For the purposes of this Regulation, the definition of the school year laid down in Article 1(2) of Commission Implementing Regulation (EU) 2017/39 ( 1 ) shall apply.

Article 2

Member States' strategy

When drawing up the strategy referred to in Article 23(8) of Regulation (EU) No 1308/2013, Member States may choose the administrative level at which they wish to implement the school scheme. If a Member State decides to implement the school scheme at a regional level, it shall draw up a strategy for each region and an accompanying coordination framework at Member State level. The Member State shall establish a single contact point for the exchange of information with the Commission.

If a Member State does not make products under the school scheme available free of charge, it shall explain in its strategy the arrangements it has put in place to ensure that Union aid under the school scheme is reflected in the price at which those products are made available.

Member States wishing to participate in the school scheme shall notify the Commission of their strategy by 30 April preceding the first school year covered by the strategy. However, Member States shall notify the Commission of their strategy covering the 6-year period starting with the 2017/2018 school year by 1 August 2017.

A Member State may amend its strategy. The Member State shall notify the Commission of its amended strategy within 2 months of the amendment.

Article 3

Accompanying educational measures

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The accompanying educational measures referred to in Article 23(10) of Regulation (EU) No 1308/2013 shall be directly linked to the objectives of the school scheme of increasing the consumption of selected agricultural products and shaping healthier diets.

They shall be aimed at reconnecting children with agriculture and the variety of Union agricultural products, particularly those produced in their region, and educating children about related issues, such as healthy eating habits and their implications for public health, national dietary recommendations, local food chains, organic farming, sustainable food production and consumption and combating food waste, and they may include activities such as:

(a)

visits to farms, network of orchards, producers’ organisations, dairy processing units, farmers’ markets, warehouse sorting and packaging of fruit and vegetables, agricultural museums and other similar activities;

(b)

setting up and maintenance of school gardens and orchards;

(c)

food preparation, cooking and tasting classes, workshops, laboratories and other similar activities;

(d)

lessons, seminars, conferences, workshops and other similar activities;

(e)

teaching materials, competitions, games, educational quizzes, themed days or weeks and other similar activities.

In the event that the accompanying educational measures include agricultural products other than those referred to in Article 23(3), (4) and (5) of Regulation (EU) No 1308/2013, the measures shall provide for the tasting of those other products.

Member States shall ensure that all children participating in the school scheme can take part in accompanying educational measures.

Where educational measures directly linked to the objectives of the school scheme are provided for in educational establishments as part of the regular school curriculum or other policies or programmes, Member States may decide to take them into account for the purpose of subparagraph 1.

The accompanying educational measures may be designed and implemented at national, regional, local or educational establishment level, according to the Member States’ repartition of competences and strategy for the implementation of the school scheme. Member States shall ensure that the educational establishments participating in the scheme are duly informed about the system in place for the accompanying educational measures and the available materials and tools.

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Accompanying educational measures may involve also parents and teachers.

Article 4

Eligible costs

The following costs are eligible for Union aid:

(a)

the costs of the products supplied under the school scheme and distributed to children in educational establishments referred to in Article 22 of Regulation (EU) No 1308/2013, which may include the costs of purchasing, renting, hiring and leasing of equipment used in the supply and distribution of products, as provided for in the strategy of the Member State;

(b)

the costs of accompanying educational measures, including:

(i)

costs of organising tasting classes, setting up and maintaining school gardens, organising visits to farms and similar activities aimed at reconnecting children with agriculture;

(ii)

costs of measures aimed at educating children about agriculture, healthy eating habits, local food chains, organic production, sustainable production, and combating food waste;

(c)

the costs of publicity for the school scheme, which shall be directly aimed at informing the wider public about the school scheme, including:

(i)

the cost of the poster referred to in Article 12 of this Regulation;

(ii)

the cost of information campaigns by means of broadcasting, electronic communications, newspapers and similar means of communication;

(iii)

the cost of information sessions, conferences, seminars and workshops dedicated to informing the wider public about the school scheme and similar events;

(iv)

the cost of information and promotion material such as letters, leaflets, brochures, gadgets and similar;

(d)

the costs of networking measures to exchange experiences and best practices on implementation of the school scheme;

(e)

the costs relating to the obligation for Member States to monitor and evaluate the effectiveness of their school scheme;

(f)

the costs of transport and distribution of the products supplied under the school scheme, insofar as they are not covered by point (a) of this paragraph.

The costs referred to in paragraph 1 shall not be financed under any other Union aid scheme, programme, measure or operation.

Value added tax (VAT) is not eligible for Union aid.

Expenditure relating to personnel costs is not eligible for Union aid if those personnel costs are financed from public funds of the Member State.

Article 5

General conditions for the granting of aid and selection of aid applicants

Aid granted to a Member State under the school scheme shall be distributed to those applicants for aid that have been approved by the competent authority of the Member State in accordance with Article 6 and whose application relates to the implementation of one or more of the following:

(a)

the supply or distribution of products to children in educational establishments under the school scheme;

(b)

accompanying educational measures;

(c)

monitoring or evaluation actions;

(d)

publicity.

Member States shall select aid applicants from among the following bodies:

(a)

educational establishments;

(b)

educational authorities;

(c)

suppliers or distributors of products;

(d)

organisations acting on behalf of one or more educational establishments or educational authorities that are specifically established for the purpose of management and provision of any of the activities referred to in paragraph 1;

(e)

any other public or private body which is engaged in the management and provision of any of the activities referred to in paragraph 1.

▼M2

When selecting aid applicants, Member States shall ensure compliance with applicable law, including rules on public procurement.

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Article 6

Conditions for approval of aid applicants

Aid applicants shall be approved by the competent authority of the Member State in which the educational establishment to which the products are supplied and/or distributed is located. Approval shall be subject to the following written commitments made by the applicants:

(a)

to ensure the products financed by the Union under the school scheme are made available for consumption by the children in educational establishment or establishments in respect of which they will apply for aid;

(b)

to use the aid allocated for accompanying educational measures, monitoring, evaluation, and publicity measures, in accordance with the objectives of the school scheme and, where accompanying educational measures concern health and nutrition topics, in accordance with national health advice and dietary recommendations for the age group concerned;

(c)

to reimburse any aid unduly paid for the quantities concerned, if it has been found that the products have not been distributed to the children or are not eligible for Union aid;

(d)

to reimburse any aid unduly paid for accompanying educational measures, monitoring, evaluation, and publicity measures, if it has been found that those measures or activities have not been properly carried out;

(e)

to make supporting documents available to the competent authority on request;

(f)

to permit the competent authority to conduct any necessary checks, in particular the scrutiny of records and physical inspection;

(g)

to keep a record of the names and addresses of the educational establishments or educational authorities in receipt of their products and a record of the quantities of the specific products sold or supplied, where the applicant is not an educational establishment.

Competent authorities may specify any additional written commitments to be undertaken by applicants.

Where applications for aid concern activities subject to public procurement procedures, Member States may consider approval as granted where the commitments set out in the first and second subparagraphs are included in the conditions for participating in the public procurement procedures.

In the case of applicants for aid relating to the supply and/or distribution of products only, paragraph 1, points (b) and (d) shall not apply.

In the case of applicants for aid relating to accompanying educational measures only, paragraph 1, points (a), (c) and (g) shall not apply.

In the case of applicants for aid relating to monitoring, evaluation and publicity measures only, paragraph 1, points (a), (c) and (g) shall not apply.

Member States may consider the approvals granted under the school fruit and vegetables scheme according to Delegated Regulation (EU) 2016/247 and/or under the school milk scheme according to Regulation (EC) No 657/2008 valid if the criteria and the conditions are not changed.

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Article 7

Suspension and withdrawal of approval

If an approved aid applicant fails to comply with the obligations laid down under the school scheme, the competent authority shall suspend the approval of the applicant for a period of between 1 and 12 months or withdraw it, depending on the seriousness of the non-compliance and according to the principle of proportionality.

Suspension and withdrawal shall not be imposed in cases referred to in points (a) to (d) of Article 64(2) of Regulation (EU) No 1306/2013 or if the non-compliance was of a minor nature.

At the applicant's request and if the reasons for withdrawal have been remedied, the competent authority may restore the approval of the applicant for aid after a minimum period of 12 months from the date on which the reasons for withdrawal have been remedied.

Article 8

Administrative penalties

In cases of non-compliance with the obligations laid down under the school scheme, except those referred to in points (a) to (d) of Article 64(2) of Regulation (EU) No 1306/2013, the applicant shall, in addition to the recovery of unduly paid amounts, pay an administrative penalty equal to the difference between the amount initially claimed and the amount the applicant is entitled to.

Article 9

Monitoring and evaluation

Member States shall provide for appropriate structures and forms to ensure an annual monitoring of the implementation of the school scheme.

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Member States shall evaluate the implementation of the school scheme in order to assess its effectiveness against its objectives of increasing the consumption of fruit, vegetables, milk and milk products by children and educating them about healthy eating habits. The results of that evaluation shall be submitted to the Commission by way of an evaluation report. A Member State that implements the school scheme at regional level may choose to submit a corresponding number of evaluation reports.

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The annual monitoring reports by Member States shall include information about the funds used for the supply and distribution of each of the product groups listed in Article 23(3), (4) and (5) of Regulation (EU) No 1308/2013 and for the accompanying educational measures, the number of educational establishments and children participating in the school scheme, the average portion size and the average price per portion, the frequency of delivery of products, the quantities of products supplied broken down by product groups and, if applicable, of products other than those listed in Article 23(3), (4) and (5) of Regulation (EU) No 1308/2013 that are included under the accompanying educational measures according to Article 23(7) of that Regulation, the types of communication and accompanying measures implemented, and the authorities and stakeholders involved in the design and implementation of the school scheme.

The annual control reports by Member States on the on-the-spot checks carried out and the related findings shall include information on the amount of aid claimed, paid and subject to on-the-spot checks, the reduction of aid after administrative checks, the reduction of aid due to late submission of applications, the amount of aid recovered following on-the-spot checks, and the administrative penalties applied.

►M1 Where a Member State does not submit its evaluation report or evaluation reports containing the results of the evaluation provided for in paragraph 2 of this Article to the Commission by the time limits referred to in Article 8(2) of Implementing Regulation (EU) 2017/39, the amount of the next definitive allocation shall be reduced as follows: ◄

(a)

by 5 % if the time limit is exceeded by 1 to 30 days;

(b)

by 10 % if the time limit is exceeded by 31 to 60 days.

Once the time limit is exceeded by more than 60 days, the definitive allocation shall be reduced by 1 % per additional day, calculated over the remaining balance.

Article 10

Maximum levels of added ingredients

The maximum level of added sugar which may be allowed by Member States under the second subparagraph of Article 23(6) in products referred to in Article 23(4) of Regulation (EU) No 1308/2013 is zero.

The maximum level of added sugar and/or honey which may be allowed by Member States pursuant to the second subparagraph of Article 23(6) of Regulation (EU) No 1308/2013 in products listed in Annex V to Regulation (EU) No 1308/2013 is 7 %. For the purpose of this paragraph, sugar shall mean the items listed under CN codes 1701 and 1702 . The sugar added to the fruit shall be included in the maximum level of 7 % of added sugar.

Cheese may contain maximum 10 % of non-lactic ingredients.

Article 11

Distribution of products in conjunction with regular school meals

In duly justified cases where Member States consider it more effective for the achievement of the objectives of their strategy, they may allow schools to distribute products receiving Union aid under the school scheme in conjunction with regular school meals.

In such cases, Member States shall ensure that those products:

(a)

are not used in the preparation of the regular school meals;

(b)

are not used to replace products that are part of the regular school meals through the financial contribution from public and/or private entities;

(c)

remain at all times clearly recognisable as part of the school scheme, through suitable communication and publicity measures.

Paragraph (b) shall not apply where educational establishments distribute regular school meals free of charge.

Article 12

Publicity

For the purposes of Article 23a(8) of Regulation (EU) No 1308/2013, Member States may use a poster fulfilling the minimum requirements laid down in the Annex to this Regulation, which shall be permanently situated at a clearly visible place at the main entrance of the participating educational establishment.

CHAPTER II

AMENDMENTS, REPEALS AND FINAL PROVISIONS

Article 13

Amendments to Delegated Regulation (EU) No 907/2014

In Delegated Regulation (EU) No 907/2014, the following Article is inserted:

‘Article 32a

Amounts and payments of aid linked to implementation of the School scheme

For aid granted for the implementation of the school scheme referred to in Section I of Chapter II of Title I of Part II of Regulation (EU) No 1308/2013, the operative event for the exchange rate shall be 1 January preceding the school year concerned.’.

Article 14

Repeals

Regulation (EC) No 657/2008, Delegated Regulations (EU) No 1047/2014 and (EU) 2016/247 and Implementing Regulation (EU) 2016/248 are repealed. However, those Regulations continue to apply to the school milk scheme and the school fruit and vegetables scheme for the school years prior to the 2017/2018 school year until those schemes come to an end.

Article 15

Entry into force and application

This Regulation shall enter into force on the third day following that of its publication in the Official Journal of the European Union.

It shall apply to aid for the 2017/2018 school year and subsequent school years.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

ANNEX

Minimum requirements for the poster referred to in Article 12

Poster size:	A3 or bigger
Letters:	1 cm or bigger
Title:	European Union ‘School Scheme’
Content:	At least the following wording:
Our [specify the type of educational establishment (e.g. nursery/pre-school/primary or secondary-level school)] participates in the European Union ‘School Scheme’ with the financial support of the European Union.
The poster shall bear the emblem of the Union.

( 1 ) Commission Implementing Regulation (EU) 2017/39 of 3 November 2016 on rules for the application of Regulation (EU) No 1308/2013 of the European Parliament and of the Council with regard to Union aid for the supply of fruit and vegetables, bananas and milk in educational establishments (see page 1 of this Official Journal).

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