Administrative Assistant

Administrative Assistant

Role: Administrative Assistant

Location: Sydney, NSW

Contract: 1 year

Hours of Work: Monday to Friday 9:00am to 5:30pm (1 hour lunch break) Flexibility outside these hours is essential.

The duties of the role include:

• Processing expense reports for bankers (using Concur) within strict deadlines

• Coordinating client and internal meetings, calls, Zoom meetings (including across time-zones and GS global offices) and booking relevant meeting rooms

• Some calendar management, including coordinating and scheduling of client and internal meetings, and conference calls across multiple time zones

• Maintain team calendars including client meetings and contact information in Salesforce

• Answering phone calls and emails, relaying information in a timely and accurate manner

• Coordinating travel arrangements for the team, including domestic and international flights and accommodation bookings

• Supporting the team in day to day issues, needs and queries, and ad hoc tasks

• Providing coverage for EA colleagues during breaks and holidays

• Actively foster a cohesive work environment within the EA team in the A/NZ region (Sydney, Melbourne, Perth, Auckland)

Skills and requirements

• Excellent Microsoft Outlook, Word, Excel skills, including fast and accurate keyboard skills

• Enjoy working with various technology systems (eg Concur for expenses and travel, in-house systems – training provided).

• Able to manage competing time-sensitive priorities and tasks

• Demonstrate dependability and high attention to detail along with the ability to multi-task

• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels

• Comfortable working with people at all organizational levels, internally and externally

• Must be a team player that works well under pressure within a changing environment

• Proactive, punctual and reliable – together with flexible and positive attitude and willingness to help all members of the team

• Be resourceful and able to use own initiative in solving issues

• The ability to maintain confidentiality, discretion, and professionalism at all times